Setting Up a Google Hangouts Meeting

Creating a Meeting

1. Log into your scarlet mail account at http://mail.scarletmail.rutgers.edu/ with your netID and password
2. Click on the Google Apps icon in the upper right
3. Select Calendar from the list of apps
4. Click on the date you want to schedule the meeting
5. Enter a Meeting Name in the Add Title field
6. Select the start and end times
7. Enter the email of the guests (Hit enter after each email, to add it to the list)
   
   
   
   
8. Click Add Conferencing to create a Hangouts Meet link
   
   
   
   
   
   
   
   
   
9. Click Save
10. Click Send
    
    
    
    
11. Click “Invite external guests” if prompted
    
    
    
    

Starting a Meeting

1. Click the meeting link on your calendar
2. Click Join Hangouts Meet
   
   
   
   
3. Confirm that Google Meet can use your camera and mic when prompted
4. Click the Present button
5. On the Share your Screen popup
   • You can share your Entire Screen or an Application Window
   • Click Cancel if you prefer to wait to share your screen
     
     
     
     
6. Click Present Now when ready
   
   
   
   

NOTE: The Presenter tools are located at the bottom.