Click on the Category to view all of the definitions:
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| College Assessment Research System | ACT | ACT is a standardized test used for college admissions in the United States. | Math English Assessment | Assessment Scoring | ACT is similar in its use and intent to the SAT, measuring math, english, and reading | ACT is similar in its use and intent to the SAT | 2022-01-05 | |||
| College Assessment Research System | act_eng | The ACT score the student received for the english portion sent to admissions. | Math English Assessment | Assessment Scoring | This is a 2-digit value. | Two-digit values only. | 2022-01-05 | |||
| College Assessment Research System | act_math | The ACT score the student received for the math portion sent to admissions. | Math English Assessment | Assessment Scoring | This is a 2-digit value. | Two-digit values only. | 2022-01-05 | |||
| College Assessment Research System | act_read | The ACT score the student received for the reading portion sent to admissions. | Math English Assessment | Assessment Scoring | This is a 2-digit value. | Two-digit values only. | 2022-01-05 | |||
| College Assessment Research System | ALEKS | A research-based, online learning program that offers course products for Math, Chemistry, Statistics. | Math English Assessment | Assessment Scoring | ALEKS is used with all computational and algebra assessments starting March, 2020. | The value ranges from 1 to 25. | 2022-01-05 | |||
| College Assessment Research System | alg score | The score a student received for their algebra assessment or second ALEKS (see ALEKS for more info) test. | Math English Assessment | Assessment Scoring | Prior to March, 2020 this was their algebra assessment. After March, 2020 it is their 2nd ALEKS test. | The value ranges from 1 to 25. | 2022-01-05 | |||
| College Assessment Research System | comp score | The score a student received for their computational assessment or first ALEKS (see ALEKS for more info) test. | Math English Assessment | Assessment Scoring | Prior to March, 2020 this was their computational assessment. After March, 2020 it is their 1st ALEKS test. | The value ranges from 1 to 25. | 2022-01-05 | |||
| College Assessment Research System | msat | The SAT score the student received for the math portion. | Math English Assessment | Assessment Scoring | This is either a 3-digit value or a 2-digit value. | Two-digit values are multiplied by 10 to reflect the correct score. | 2022-01-05 | |||
| College Assessment Research System | test type | Defines whether the individual took the placement test as a transfer or first year student | Math English Assessment | Assessment Scoring | If the placement test value is "T" then the student is a transfer student. If "F" then a first-year student. | There are only two values: "T" or "F". | 2022-01-05 | |||
| College Assessment Research System | vsat | The SAT score the student received for the verbal portion. | Math English Assessment | Assessment Scoring | This is either a 3-digit value or a 2-digit value. | Two-digit values are multiplied by 10 to reflect the correct score. | 2022-01-05 |
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| Commitment | Department | The department is the academic group in which the prospective employee will be a part. | Appointment Commitment | Department commitment | The department can be the division or department. | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Administrative Supplement | Commitment for leadership position such as Division Dean, Chair, Graduate Director, Undergraduate Director etc, processed via Payroll. | Appointment Commitment | Position commitment | This commitment offers a senior position within the University. | This is used as a means to enhance an offer to a potential faculty person | Commitment | 2020-06-01 | ||
| Commitment | Consumers | Consumers are those indicated to receive the benefits of the commitments. | Beneficiaries | Commitment consumer | Consumers may or may not be the same as the beneficiaries. They are the individuals to receive the benefits of a commitment, but are not necessarily the reason a commitment was offered. | A consumer is used to directly associate a commitment to the person or group benefitting from the commitment. | Commitment | 2020-06-01 | ||
| Commitment | (Beneficiary) Name | The beneficiary name is the actual group of individual tied to a particular commitment. This will be the individual or group for which the commitment was offered. | Beneficiaries | Commitment Group | The beneficiary name is the explicit name or group associated with the commitment that was offered. | The beneficiary name is used to associate a name or group to the beneficiary of the commitment. | Commitment | 2020-06-01 | ||
| Commitment | (Beneficiary) Type | The beneficiary type is the group that is directly tied with the creation of a particular commitment. | Beneficiaries | Commitment Group | The beneficiary type can be the division, department, employee, or an external funding source. | The beneficiary type is used to bucket the beneficiaries for segmentation purposes. | Commitment | 2020-06-01 | ||
| Commitment | Beneficiaries | The individual(s) and/or group(s) that are to receive the commitment(s). | Beneficiaries | Commitment recipient | Beneficiaries are the reason that commitments have been offered. They are the ones that benefit, directly or indirectly, from the commitments being made. | Beneficiaries are used to associate commitments to an individual or group. | Commitment | 2020-06-01 | ||
| Commitment | Grant Match | Allocation of funds in order to receive a matching dollar amount from awarded local, state, federal, or private sector grant | Category | Allocation of funds in order to receive a matching dollar amount from awarded local, state, federal, or private sector grant | Allocation of funds in order to receive a matching dollar amount from awarded local, state, federal, or private sector grant | Commitment | 2020-06-01 | |||
| Commitment | Renovations | Allocation of funds to dedicate towards imporovements to facilities associated with faculty's specific needs. | Category | Allocation of funds to dedicate towards imporovements to facilities associated with faculty's specific needs. | Allocation of funds to dedicate towards imporovements to facilities associated with faculty's specific needs. | Commitment | 2020-06-01 | |||
| Commitment | Research | Allocation of funds to support a research project or hire graduate student research assistants for faculty | Category | Allocation of funds to support a research project or hire graduate student research assistants for faculty | Allocation of funds to support a research project or hire graduate student research assistants for faculty | Commitment | 2020-06-01 | |||
| Commitment | Spousal Hire | Hiring the spouse of faculty or staff member. | Category | Hiring the spouse of faculty or staff member. | Hiring the spouse of faculty or staff member. | Commitment | 2020-06-01 | |||
| Commitment | Commitments | A written agreement listing a set of stipulations that the University is willing to fulfill if the prospective employee accepts the offered role in the University. | Commitment | Commitment | Commitments are offers made that are "over and above" salary commitments. A commitment can apply to a wide range of agreements and are not explicitly monetary. | Commitments are used to make an offer to a prospective employee more competetive and lucrative. | Job Offer, Contract | 2020-06-01 | ||
| Commitment | Description | A description of the commitment being offered | Commitments | A description of the commitment being offered | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | |||
| Commitment | End Date | The date a commitement expires | Commitments | The end date is for approved commitments | The end date can set an end point for when commitments were enacted. | Commitment | 2020-06-01 | |||
| Commitment | Renewable | A commitment that has the ability to be offered and received again after the initial commitment has expired. | Commitments | A renewable commitment is often tied to research grants. Renewable commitments are based on certain expectations being met. | The renewable indicator allows commitments to be flagged for review and consideration prior to approval. | Commitment | 2020-06-01 | |||
| Commitment | Review Date | The date a commitment was reviewed | Commitments | The review date is prior to the approval | The review date can set the date range for commitments in review. | Commitment | 2020-06-01 | |||
| Commitment | Sources | The detailed listing of the group(s) and their role in delivering the various commitments offered. | Commitments | Each source listed is a combination of the source type, name, the fiscal year in which the commitment shall be met, the amount, and the percentage for which the source is responsible. | The sources is used to detail the responsibility and delivery for each commitment. | Commitment | 2020-06-01 | |||
| Commitment | Start Date | The date a commitment started | Commitments | The start date is for approved commitments | The start date can set a starting point for when commitments were enacted. | Commitment | 2020-06-01 | |||
| Commitment | Status | The review and approval status of the commitment. Selections include: Pending Approval, Approved, Rejected, Satisfied, On Hold, Requested, Incomplete | Commitments | The status provides the commitment's standing in the review and approval process. | The status is used to segment commitments and show the outcome of all commitments proposed. | Commitment | 2020-06-01 | |||
| Commitment | Summary | An short overview of the commitment being offered | Commitments | An short overview of the commitment being offered | An short overview of the commitment being offered | Commitment | 2020-06-01 | |||
| Commitment | Total Commitment | The monetary figure associated with the commitment. Because some commitments cannot be described monetarily, this is not a mandatory field. | Commitments | Total commitments is the sum of the commitment if/when the funding source responsibility is distributed over multiple parties. | Total commitment can be used as a field to capture the sum of the commitment if the commitment's funding is spread across multiple parties. | Commitment | 2020-06-01 | |||
| Commitment | Category | The type of commitment that is being offered. This is used for "bucketing" the commitment as best as possible. | Commitment Type | Commitment Type Offered | A category of commitment unifies the various commitments into a group | The category is used to quickly segment and group the various commitments being offered. It can also be used to compare the quality of commitment being offered within each segment. | Commitment | 2020-06-01 | ||
| Commitment | (Consumer) Name | The consumer name is the actual group of individual tied to the receipt and use of a particular commitment. | Consumers | Commitment Group | The consumer name is the explicit name or group associated with the receipt and use of the commitment. | The consumer name is used to associate a name or group to the consumption of the commitment. | Commitment | 2020-06-01 | ||
| Commitment | (Consumer) Type | The consumer type is the group that is directly tied with the receipt and use of a particular commitment. | Consumers | Commitment Group | The consumer type can be the division, department, employee, or an external funding source. | The consumer type is used to bucket the consumers for segmentation purposes. | Commitment | 2020-06-01 | ||
| Commitment | Department Support | Allocation of funds to support a portion of department's budget for a certain time frame | Funds Allocation | Department Support | Allocation of funds to support a portion of department's budget for a certain time frame | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Department Support - Instruction | Purchase of software licenses, equipment, or support staff to aide in course instruction | Funds Allocation | Equipment Needs | Purchase of software licenses, equipment, or support staff to aide in course instruction | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Department Support - Faculty Recruiting | Allocation of funds to support the recruitment of a faculty member. This includes advertising, supplement of salary for acting employee taking position's job responsibilities, applicant travel expenses, etc. | Funds Allocation | Recruitment | Allocation of funds to support the recruitment of a faculty member. This includes advertising, supplement of salary for acting employee taking position's job responsibilities, applicant travel expenses, etc. | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Department Support - Research | Allocation of funds to support a portion of department's research infrastructure for a certain time frame | Funds Allocation | Research Needs | Allocation of funds to support a portion of department's research infrastructure for a certain time frame | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Department Support - staff salary | Allocation of funds to hire staff to support in the administration of departmental needs. | Funds Allocation | Support Staff | Allocation of funds to hire staff to support in the administration of departmental needs. | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Department Support - TAs | Allocation of funds to hire TA's to assist with instruction and course-related responsibilities. | Funds Allocation | Support Staff | Allocation of funds to hire TA's to assist with instruction and course-related responsibilities. | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Department Support - UGD Admin | Provide supplemental salary or hire support staff for faculty that are either on leave or sabbatical | Funds Allocation | Support Staff | Provide supplemental salary or hire support staff for faculty that are either on leave or sabbatical | This is used to associate the prospective employee to a group in the University. | Commitment | 2020-06-01 | ||
| Commitment | Expiration | The date a renewable commitment is set to expire. | Renewable Commitment | The expiration date sets a window in which the commitment can be used. | Expiration can be used to see the status of existing, active commitments. | Commitment | 2020-06-01 | |||
| Commitment | Maximum Renewals | The number of times a renewable commitment can be renewed | Renewable Commitment | The maximum renewals provides insight into the exent a commitment can remain active. | The maximum renewals provides insight into the exent a commitment can remain active. | Commitment | 2020-06-01 | |||
| Commitment | Renewable Date | The date a renewable commitment is set to renew. | Renewable Commitment | The date a renewable commitment is set to renew. | The date a renewable commitment is set to renew. | Commitment | 2020-06-01 | |||
| Commitment | (Source) Amount | The source amount is the amount of money required to honor the commitment. | Sources | Commitment Amount | The amount can be a monetary amount. However, a figure may not be able to be provided due to the nature of the commitment. | The amount can provide a quick understanding of the responsibility (financially or otherwise) attached to a particular commitment. | Commitment | 2020-06-01 | ||
| Commitment | (Source) Name | The source name is the actual group of individual tied with the delivery of a particular commitment. | Sources | Commitment group | The source name is unique to the funding source attached to the commitment. | The source name is used to attach a name or group to the delivery of the commitment. | Commitment | 2020-06-01 | ||
| Commitment | (Source) Fiscal Year | The source fiscal year is the fiscal year in which the commitment will be honored. | Sources | Commitment Year | The source fiscal year is unique to the funding source attached to the commitment. | The source fiscal year is used to determine when commitments need to be honored and can be budgeted accordingly. | Commitment | 2020-06-01 | ||
| Commitment | (Source) Obligation Percentage | The source obligation percentage is the value (1-100) in which the designated individual or group is responsible for honoring a commitment. | Sources | Sources | The obligation percentage provides the distribution of a commitment over multiple funding sources. | The obligation percentage is used to designate the amount of responsibility and financial impact a commitment has on an individual or group. | Commitment | 2020-06-01 | ||
| Commitment | (Source) Type | The source type is the group that is directly tied with the delivery of a particular commitment. | Sources | Sources | The source type can be the division, department, employee, or an external funding source. | The source type is used to bucket the funding source for segmentation purposes. | Commitment | 2020-06-01 |
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| Grants | No Cost Modification | A transaction associated with an award in which the award needed modification, but not an extension in terms or the amount of the award. Also known as NCM. | Award Group | Award Status | This is a legacy code from the old system (COEUS). | The code now used in RAPPS is a no-code extension. | COEUS | 2020-07-01 | ||
| Grants | Funding Proposal Number | Number of the proposal that will be funding the award | Funding | Funding | Number of the proposal that will be funding the award | Number of the proposal that will be funding the award | RAPSS | 2020-07-01 | ||
| Grants | Initial Period Direct Cost | Direct costs are expenses that are directly related to their research Examples include personnel costs, software, money for buying animals, animal care, etc. | Funding | Funding | Direct costs are either purchased items or costs directly related to the administration of a project. | Direct costs are used as part of the total cost allocated to an award. | RAPSS | 2020-07-01 | ||
| Grants | Initial Period Indirect Cost | Indirect costs represent the overhead costs associated with a project. For example, costs associated with building maintenance and prep for research projects are indirect costs.. | Funding | Funding | Indirect costs are not purchased items. | Indirect costs are used as part of the total cost allocated to an award. | RAPSS | 2020-07-01 | ||
| Grants | Project Direct Cost | Direct costs are expenses that are directly related to their research Examples include personnel costs, software, money for buying animals, animal care, etc. | Funding | Funding | Direct costs are either purchased items or costs directly related to the administration of a project. | Direct costs are used as part of the total cost allocated to an award. | RAPSS | 2020-07-01 | ||
| Grants | Project Indirect Cost | Indirect costs represent the overhead costs associated with a project. For example, costs associated with building maintenance and prep for research projects are indirect costs.. | Funding | Funding | Indirect costs are not purchased items. | Indirect costs are used as part of the total cost allocated to an award. | RAPSS | 2020-07-01 | ||
| Grants | Project Total Cost | The total cost is the sum of direct and indirect costs. | Funding | Funding | The total cost is the sum of direct and indirect costs. | The total cost is the sum of direct and indirect costs. | RAPSS | 2020-07-01 | ||
| Grants | Fund Source Type | Categorization of the direct sponsor using smaller buckets than that of the Sponsor Category field (Corporations; County, Local and Other New Jersey Agencies; Federal; Foundations, Associations and Other; Institutions of Higher Education; Internal; Other State, Local, and Foreign Governments; State of New Jersey). | Funding | Funding Source | Fund source type groups the sponsor | Fund source type groups the sponsor | RAPSS | 2020-07-01 | ||
| Grants | Obligated Value | The obligated value for each transaction is determined by the sponsor and could depict simply a single year of funding in a multi-year award or, as is typically the case with industry-sponsored research projects, the entire value of a project up front. The field “Total Cost Initial Period” is associated with each transaction’s obligated value. | Funding | Funding Source | Obligated value is funding awarded by the sponsor. | Obligated value is funding awarded by the sponsor. | RAPSS | 2020-07-01 | ||
| Grants | Total Cost Initial Period | See Obligated Value | Funding | Funding Source | See Obligated Value | See Obligated Value | RAPSS | 2020-07-01 | ||
| Grants | Direct Sponsor | Entity giving money to the University | Funding | Sponsor | Entity giving money to the University | Entity giving money to the University | RAPSS | 2020-07-01 | ||
| Grants | Award Type | A high level grouping of the grant awarded. Choices include: Contract, Cooperative Agreement, Grant, Subaward-Subcontract | Grant Group | Award Group | The award type groups the type of award. | The award type groups the type of award. | RAPSS | 2020-07-01 | ||
| Grants | Modification Type | The modification type provides the general reason a grant award has to be modified. Types include: Continuation, NGA Revised, No Cost Extension, Revision | Supplement, Revision | Supplement with Extension, Update Funding Allocations | Grant Group | Award Group | When grant awards require a modification, the reason for the modification can be grouped through this field. | Modification type can be used to group grant award modifications. | RAPSS | 2020-07-01 | ||
| Grants | Proposal Type | Types include: Competing Continuation, Continuation, New, Non-Competing Continuation, Renewal, Resubmission, Revision, Revision/Resubmission, Supplement | Grant Group | Award Group | RAPSS | 2020-07-01 | ||||
| Grants | Status | The status of an award entered into the RAPSS system. Status options include: Active, Active - Restrictions, Advance Account, NCM, Terminated | Grant Group | Award Group | Status provides a grouping of awards based on their active or inactive status | Status provides a grouping of awards based on their active or inactive status | RAPSS | 2020-07-01 | ||
| Grants | Transaction Type | The transcation type flags a grant awarded as being either new or modified. A new grant selected for funding is listed as "Competitive". An existing grant that is being modified is listed as "Non Competitive". | Grant Group | Award Transcation Group | The transaction type buckets new vs. existing grants | The transaction type buckets new vs. existing grants | RAPSS | 2020-07-01 | ||
| Grants | Activity Type | The type of grant proposed/awarded. The activity type distinction is based on the options set in the RAPSS tool. Activity Types include: Conference/Travel, Fellowship, Fellowship (Faculty), Fellowship (Post-doc), Fellowship (Pre-doc), Fellowship - Predoctoral, Instruction, Instruction and Training, Organized Research, Other, Other Sponsored Programs, Public Service, Public Service/Outreach, SBIR/STTR, Service, Task Order, Training | Grant Group | Award Type | The activity type is used to bucket grants for grouping puporses. | The activity type is used to bucket grants for grouping puporses. | RAPSS | 2020-07-01 | ||
| Grants | Award Number | The unique identifier for an awarded grant. This identifier is created by the RAPS system. | Grant Identification | Award | The award number provides a unique value for the life of the grant. The number does not change if the grant is modified, but will have a modification value appended to it (eg. "mod1") | The award number is used to associate a grant with the original grant awarded and any and all of its modifications. | RAPSS | 2020-07-01 | ||
| Grants | Principal Investigator | The lead faculty member applying for the grant. | Grant Request | Grant Request | The principal investigator will be the individual whose name is directly associated the award. | The principal investigator is used as the primary contact and name attached to a grant award. | PI | 2020-07-01 | ||
| Grants | ORED | Office of Research and Economic Development | Grant Support | Grant support group | The office provides a pipeline of services across Rutgers to drive and support faculty research and strategically lead the university's economic development activities. | Used to further the reach of Rutgers research and its impact on communities | RAPSS, ORSP | 2020-07-01 | ||
| Grants | ORSP | Office of Research and Sponsored Programs | Grant Support | Grant support group | Provides a range of services to faculty and staff seeking funding from public and private not-for-profit sponsors. ORSP is a part of ORED. | Used as a tool for faculty and staff to find funding | RAPSS, ORED | 2020-07-01 | ||
| Grants | RAPSS | Research Administration and Proposal Submission System | Grant Support | Grant support tool | Gateway for the submission, review, approval and tracking of funding proposals and related budgets for research at the University. | Used by ORED to track and maintain the status of grants, contracts, etc | ORED, ORSP | 2020-07-01 | ||
| Grants | Organized Research | Intent to study a topic, specifically research study. Must include a detailed proposal, etc. | Grant Type | Activity type | Intent to study a topic, specifically research study. Must include a detailed proposal, etc. | Intent to study a topic, specifically research study. Must include a detailed proposal, etc. | 2020-07-01 | |||
| Grants | Public Service/Outreach | A grant proposed/awarded to help with matters of public service or community outreach | Grant Type | Activity type | A grant proposed/awarded to help with matters of public service or community outreach | A grant proposed/awarded to help with matters of public service or community outreach | 2020-07-01 | |||
| Grants | Training | A grant proposed/awarded to provide training to a person or group | Grant Type | Activity type | A grant proposed/awarded to provide training to a person or group | A grant proposed/awarded to provide training to a person or group | RAPSS | 2020-07-01 | ||
| Grants | Continuation | These modifications are changes to an award that do not add funding beyond the scope of the original award (non-competitive). Examples include: 1. Increment – The next year of funding of a multi-year award. 2. Carryover funding – When one budget period of a multi-year award ends but the researcher did not yet spend all of the money, they can request that the remaining funds be carried over into the next budget period. 3. No cost extension – When the project ends but the researcher did not yet spend all of the money, they can request that the project end date be extended without adding new funding. | Modification | Modification Type | Continuations designate that the award modification is not due to financial supplementation | This is used to locate awards that have been subject to continuation | RAPSS | 2020-07-01 | ||
| Grants | Revision | If a researcher requests a supplement from the sponsor that goes beyond the scope and value of the original award, the sponsor could elect to award the researcher with additional funds. | Modification | Modification Type | The revision designates the award as being modified and requires supplementation | This is used to locate awards that have been subject to revision | RAPSS | 2020-07-01 | ||
| Grants | Competitive | A competitive transaction is a brand new award, meaning that a PI submitted a proposal to a sponsor and it was selected for funding. An award is also considered competitive if additional funding wasn’t guaranteed for an existing award and the PI had to compete to extend the award. | Transaction Type | Transaction Type | Competitive transaction type distinguishes the award from existing or awards with guaranteed funding. | Competitive transaction type ared used to flag the award from existing or awards with guaranteed funding. | RAPSS | 2020-07-01 | ||
| Grants | Non Competitive | A non-competitive transaction is when there is additional money added to an already existing award (usually the next funding period in a multi-year award). These transactions are identified in RAPSS as modifications, it will have -MOD at the end of the award number or [CON] in the beginning of the award title. | Transaction Type | Transaction Type | Non-Competitive transaction type distinguishes the award as existing, but modified | Non-Competitive transaction type is used to flag the award as existing, but modified | RAPSS | 2020-07-01 |
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| HR | Split Appointment | When an appointment's contracted length of time in a position is split over two different roles | Appointment | Appointment | This is used for TA's and GA's only. For example, a person will fulfill the first half of the appointment as a TA and the 2nd as a GA. This can also be the reverse (1st GA then TA). | This is used to keep the appointment duration consistent for the person and allow the person to benefit from the duration of time employed (eg. Health benefits coverage). | TA/GA, GA/TA, successor | 2020-05-01 | ||
| HR | Board of Governors | The governing body of the university | Board | Governing Boards of the University | The Board of Governors is composed of 15 voting members. Eight are appointed by the governor of the state with confirmation by the New Jersey State Senate and seven are elected by and from the Board of Trustees. | The board is vested generally with the government, control, conduct, management, and administration of the university. | The BOG determines the tuition rates per year. | HR | 2020-04-01 | |
| HR | Voting Faculty | A coalition of certain faculty groups that are eligible to vote on university or department matters that require their input. The group of faculty members that make up the voting faculty is unique to the department and/or school bi-laws. | Board | Governing Boards of the University | Consists of Tenured, Non-Tenured, and Senior Administrators | Group used to vote on new plans and actions for the university | Tenured, Tenured-Track, Non Tenured Track, Department Chair, Senior Administrators | Voting faculty was contacted to approve the new union guidelines. | HR | 2020-04-01 |
| HR | Office of Employment Equity | The office responsible for monitoring Rutgers’ compliance with state and federal equal employment opportunity (EEO) | Board | Oversight Group | OEE sets the EEO job group and EEO job class descriptions seen in the HR data | EEO, Equal Employment Opportunity | 2020-06-01 | |||
| HR | Commitments | A written agreement listing a set of stipulations that the University is willing to fulfill if the prospective employee accepts the offered role in the University. | Commitment | Contract | Commitments are offers made that are "over and above" salary commitments. A commitment can apply to a wide range of agreements and are not explicitly monetary. | Commitments are used to make an offer to a prospective employee more competetive and lucrative. | Job Offer, Contract | 2020-06-01 | ||
| HR | Tenure | A permanent contract agreement between the university and faculty member. This agreement is struck after a probationary period (normally 6 years). | Contract | Contract | Tenure has an indefinite/permanent contract intent. | Tenure is used to support faculty in teaching, scholarship and service. In return, it can bring noteriety to the school. | Tenured, Tenured-Track, Non Tenured Track, Tenured Faculty, Tenured Date | Five professors were awarded tenure this academic year. | HR | 2020-04-01 |
| HR | Course Coordinator | A person (staff or faculty) that will oversee a course that is either very large or very complex. They will administer and oversee the administrative aspects of the course. | Course-Relate Role | Course-Related Role | A course coordinator doesn't teach. A course coordinator doesn't have to be faculty. A course coordinator is an administrative role. | A course coordinator is used to ensure a complex and/or large course is delivered to its students smoothly and aids the instructors with various aspects of the course. | faculty, role | 2020-06-01 | ||
| HR | Recitation/Lab Leader | A teaching role (usually a TA or similar) responsible for leading recitations or labs that are part of a course. | Course-Relate Role | Course-Related Role | Recitation/Lab leaders are responsible for the additional parts of a course. | Recitation/Lab leaders are used to teach and lead recitations and labs associated with courses. | faculty, role | 2020-06-01 | ||
| HR | Role | The functional role of an employee (almost always faculty) in relation to a course. Typical roles include: Instructor/Lecturer, Recitation/Lab Leader, Course Coordinator, Course Assistant, Undergrad Peer Instructor | Course-Relate Role | Course-Related Role | A role is assigned to an employee when the employee is directly tied to a course. The role is not tied to an employee's faculty group or rank. | A role is used to associate the employee's responsibility to a course. | Functional Role | 2020-06-01 | ||
| HR | Casual/Seasonal Employee | A class-4 employee staff role that is hourly and in a suppport capacity. Casual employees also include seasonal employees. See examples and usage section for all titles. | Employee Type | Staff Role | Casual Employees are staff only. There are two types of Class 4 employee: Casual or Seasonal. Casual class 4 employees are limited to 19.5 hours per week. They may work a fixed, varied or intermittent schedule, and are paid on an hourly basis. They may be appointed for a period of up to one (1) year at a time, and are eligible for reappointment. Class 4 Seasonal employees are not restricted in the number of hours worked per week. Seasonal employees receive overtime compensation for time worked over 40 hours per week. They may be appointed for a period of up to six (6) months, and may be rehired after a continuous break in Rutgers service of at least three (3) months. The 3-month break will show a termination of service. When the employee is re-hired, it will be a new re-hire. | Casual and Seasonal employees are used as assistance-based roles. They are also used for temporary assignments of less than 20 hours per week. Seasonal appointment is used for seasonal assignments. | Occupation Descriptions: Administrative Support Workers, Craft Workers, Laborers And Helpers, Sales Workers Job Group Descriptions: Other Staff titles Union Affiliations: Hourly Employees | Titles include: Clerical Asst Casual, Clerical Asst Seasonal, CLERICAL/OFFICE/LIBRARY, Laborator/Tech Asst, Seasonal, Laboratory/Tech Asst Casual, Pro/Research/Mgr Casual, ServiceMain Worker Casual, Unit Admin/Specialist Casual, Unit, Admin/Specialist Seasonal | HR | 2020-07-01 |
| HR | New Hire | An individual who is new to the position or role. | Employment Action | Hire | A new hire is new to the position, but not necessarily new to the University. The individual may have held a different role, but has taken on a new role/position. A new hire is not a reappointment to a previously appointed role. | The new hire informtion can be used to determine the number of people newly hired to a position, department, etc. | Hire, New Hire | HRDW | 2020-05-01 | |
| HR | Rehire | An individual who had once been a University employee and has been rehired to the same position afer a break in service. | Employment Action | Hire | A rehire is an individual who was once employed by the university, but whose status was inactive. Dependent on the circumstances and the position a background check may or may not have been required. Casual-class (seasonal) employees may be rehired after a 3-month continual break in service. Temp-class employees may be rehired after 6-month continual break in service. | A rehire action can be used to see active employees that were, at one point, employees who had left and then returned to that same role. | action code, action change, reemployment, job status change | A person who was rehired will not have an inactive status for that role. The employment status is changed for the existing role in PeopleSoft. This action is not used for reappointments. | HRDW | 2020-05-01 |
| HR | Job Reclassification | A change in a certain aspect of an individual's current job. | Employment Action | Job/Role Change | A job reclassification indicates something associated with a current title or aspect of the job has changed and requires an update to PeopleSoft to occur. | This action can be used to see all employees impacted by a change to their current role. However, it does not provide detail beyond that a change has occurred. | action code, action change, title change, job change | An employee whose job was reclassified from non-exempt to exempt will have a job reclassification change. | HRDW | 2020-05-01 |
| HR | Pay Rate Change | An action that causes the amount an individual is paid to be modified. | Employment Action | Job/Role Change | A pay rate change can occur for any reason, such as promotion, etc. | Pay rate change information can be used to determine individuals that have seen a pay rate change. | promotion, adjusted pay agreement | HRDW | 2020-05-01 | |
| HR | Transfer | An invidual who is tranferred to a different direct supervisor | Employment Action | Job/Role Change | A transfer is the movement of an active employee to a new direct supervisor. This may also include a departmental transfer, but it is not required. This is not a promotion or a title change. | A transfer can be used to determine where "new" employees reporting to a supervisor originated. | Hire, Transfer | HRDW | 2020-05-01 | |
| HR | Leave of Absence | An individual who wishes to remain an active employee of the University, but for various reasons requires an extended period of time away from the roles and responsibilities of the position. | Employment Action | Status Change | A leave of absence retains an active employment status. The leave of absence can be either a paid leave or an unpaid leave. | A leave of absence action is used to see employees actively employed by the university who are not currently active in their role or responsibilities. | action code, action change, leave, RFL, return from leave, FMLA, paid leave, unpaid leave, leave with pay, sabbatical | A person on LOA will still show an active status, but will also have a last date worked as the day before the date the LOA action was set. Upon return, a second action is taken, called a Return from Leave (RFL). | LOA Page (UHR) | 2020-05-01 |
| HR | Sabbaticals | One or two semester paid leave of absence to eligible faculty members to undertake projects of academic significance to themselves and their departments or units. | Employment Action | Status Change | It is a leave with either 100% pay for one term or 80% pay for two terms leave. A sabbatical can be split. The terms do not have to coincide. | Used for academic pursuits. | Leave | Sabbatical Document | 2020-04-01 | |
| HR | Termination | The end of an active position. | Employment Action | Status Change | A termination can be caused either through voluntary action (e.g. resignation) or involuntary action (e.g. termination). Terminations are not reflective of the end of an appointment. | Terminations can be used to see all those who, for whatever reason, became inactive employees. | Separation, resignation | HRDW | 2020-05-01 | |
| HR | Work Break | Individuals who are not actively involved with the University during the dates between the start of the summer term and the start of the fall term. | Employment Action | Status Change | This is a two-step (two-transacion) process. At the start of the summer term, individuals are coded as active, but taking a short work break (SWB). At the start of the fall term (9/1), they are coded as return from work break (RWB). | This process is used for employees who are not active during the summer sessions. They are listed as paygroup='S01' (Salary 12/12) when they go on break and paygroup='S03' (Salary 10/10) when they return. | Short Work Break, Return from Work Break | Staff positions as part of COLT will be most likely to be associated with the work break process. | HRDW | 2020-05-01 |
| HR | appointment end date | The expected end date of an appointment. | Employment Status | Employment Timeframe | These dates tend to precede the start of the spring and fall terms. | This data is used as a placeholder to know when an appointment is expected to end. | appointment | HRDW | 2020-04-01 | |
| HR | separation date | The date an employee was no longer active in a role. | Employment Status | Employment Timeframe | The date a position held by the employee ended. This can be an appointment or any other role. | This date is used to show when an active appointment or position became inactive. | termination date, inactive | HRDW | 2020-04-01 | |
| HR | Data Change | A change in the PeopleSoft Data | Employment Status | Status Change | A change in the PeopleSoft Data | Code 'DTA' used as a catch all for misc changes | most_recent_action_code | 2020-05-01 | ||
| HR | Retired | When an individaul voluntarily terminates their position in the University. Because the person meets certain age and eligible service requirements, the individual is afforded certain benefits unique to retirement. | Employment Status | Status Change | A retirement is unique from other voluntary termination types because it requires meeting a certain age-based or eligibility-based criteria. | A retirement is used to set an individual as an inactive employmenbt status and also provide certain benefits attached with retirement | action code, action change, leave, inactive | A retired faculty member can be seen as one form of termination. | Retirement (UHR) | 2020-05-01 |
| HR | Adjunct | Any faculty title preceded with the qualifier "Adjunct" normally denotes part-time status (usually less than half-time). Adjunct faculty may have primary employment elsewhere (either another school, or as a practicing professional) and the person may have multiple adjunct positions or appointments. At some institutions, the job title Part-time Lecturer (PTL) is used instead. | Employment Type | Professor | Adjunct faculty member roles are part time in nature. An adjunct position is not the primary position in the university. | Adjunct roles are used to enable faculty members to hold multiple teaching positions. | PTL, Professor, Adjunct Faculty | 2020-04-01 | ||
| HR | Secondary Appointment | When an appointment is attached to another appoinment due to finacial reasons. | Financial Support | Financial Assistance | Associated with remission and non-remission fellowships. | This is used to allow departments to make remission fellowships more competetive. The department will offer the fellow a second, non-remission felloship to increase the award | fellowship, remission, non-remission, successor | 2020-05-01 | ||
| HR | Stipends | Monies paid to individuals instead of wages. These individuals can be graduate students, research faculty. | Financial Support | Financial Assistance | Stipends are monies not directly paid to individuals via payroll. They are monies attached to grants, fellowships, etc either from within the University or from outside the University. | The stipend information can be used to indicate student individuals that receive some form of monies via stipends. NOTE: Faculty that receive monies via stipends (in addition to thir salary) are coded as receiving these payments via period pay (coad) roles. | Period pay, fellowship, graduate assistant (GA), teaching assistant (TA), fellowship -remission, fellowship- non remission, post doctoral fellow | All 'P09' paygroup individuals receive a stipend as part of their graduate studies | HRDW | 2020-05-01 |
| HR | Fellowship - Non Remission | A fellowship is like a scholarship that can be used for any costs incurred as a student. A fellowship functions as a grant, and one can apply for a smaller or a larger amount based on the field of study. These programs are often available from professional organizations relating to the major. Once the funds are received, the money may be used to pay for textbooks, housing, tuition or any other costs relating to education. | Financial Support | Merit-based assistance | Non remission fellowships are used to incentivise students to continue their studies with the University. These non-remission fellowship positions are an extra "bonus" to keep the University competitve. | Fellow, Fellow-Non Remission | Arielle L'Esperance | 2020-04-01 | ||
| HR | Fellowship - Remission | A fellowship is like a scholarship that can be used for any costs incurred as a student. A fellowship functions as a grant, and one can apply for a smaller or a larger amount based on the field of study. These programs are often available from professional organizations relating to the major. Once the funds are received, the money may be used to pay for textbooks, housing, tuition or any other costs relating to education. | Financial Support | Merit-based assistance | The student will have their tuition covered (remission) in exchange for their work in the University. Remission will cover up to 75 credits at 100%. In some instances, student fees will also be covered. However, that is not the norm. | Fellow, Fellow-remission | Arielle L'Esperance | 2020-04-01 | ||
| HR | Appointment | An academic (Faculty) appointment connects a qualified, selected, authorized individual to an academic title for a designated period and set of responsibilities or affiliation | Job | Position | An appointment is an assigned role with in the university for a defined period of time. | Appointments are used in conjunction with certain roles to ensure that the person considered is the best fit for the appointment for each duration of time (term). | PTL, TA/GA, CoAd, contract | Each term, PTL's are "re-hired" for new appoitment positions. | HR | 2020-04-01 |
| HR | Assistant Professor | Typically full-time college or university faculty members who teach a variety of courses, conduct research, and provide service. | Job description | Faculty Role | These are tenure track positions | Assistant professors are used in teaching and research functions. | Tenured Track, Professor | Assistant professors may have their doctorate, but they may have an MFA. | HR | 2020-04-01 |
| HR | Assistant Research Professor | a non-tenure track, faculty position. | Job description | Faculty Role | Usually have a doctorate. Is a managerial role. | Will supervise research staff; participate in intervention development; oversee recruitment, data collection, and data management activities | researcher | The Associate Research Professor was given a grant to study the most recent health crisis. | HR | 2020-04-01 |
| HR | Associate Professor | An associate professor is a rank description, a newly tenured professor or a professor on the tenured track or non-tenured track. The professor can be either a lecturer or a research professor. | Job description | Faculty Role | While an associate professor may be in the start of their career track towards full professor, some professors choose to stay at the Associate Professor position. They are almost always senior level faculty. | Associate professors responsibilities include teaching a number of classes and seminars, attending conferences, conducting research, and supervising students | Tenured, Tenured Track, Professor | Call associate professors "Dr." or "Professor," depending on whether one has or has not earned a doctorate. | HR | 2020-04-01 |
| HR | Coadjutant | Class 8 Employees who either teach during the academic year and are otherwise regularly appointed employees with a 50% or more Class 1 appointment, or teach less than a full semester during an academic year. Co-adjutant Non-Teaching Appointments are employees who do research and other non-teaching academic support duties when the individual is hired for less than a semester or for a full Fall or Spring semester. They are period pay employees (P00). See examples and usage section for all titles. | Job description | Faculty Role | Co-ad's are a catch-all when other employment descriptions/buckets do not work. Their pay is not based on per credit amounts like PTLs. However, they are appointment-based roles, like PTL's. These also include faculty summer salary and salary supplements for faculty serving in adminstrative assignments | Coad's role is designated to Class 1 employees (regular full time staff/faculty) who are teaching a 2nd course. A CoAd appointment is also used for summer/winter instruction. A co-ad may be used to fill-in if a faculty position needs to be filled for a period of less than a semester. These also include faculty summer salary and salary supplements for faculty serving in adminstrative assignments. | Occupation Descriptions: Technicians Job Group Descriptions: Other Academic Titles Union Affiliations: CoAdjutants | Coadjutant - Casual, Coadjutant-Casual Nonteaching, Coadjutant Casual-R, Coadjutant-Nonteaching, Non-Credit Instructor, Pals Summer Part Time Lecturer, Special Project Research, Summer Research, Summer Teaching, Summer Teaching-N, W/S Instructor - Aaup-Aft Elig, W/S Instructor - Eligible, W/S Instructor - Ineligible, W/S Instructor - Ta/Ga Elig | HRDW | 2020-07-01 |
| HR | Department Chair | A faculty members appointed by the dean to oversee a department | Job description | Faculty Role | Department chairs have fiscal and organizational/adminstrative oversight for their department. | Department chairs are used to ensure consistency across the faculty in its practices. They are also used as liasion to students to address questions about majors, curricula, etc | Chair | The department chair was asked to meet with prospective students about the Computer Science department's accolades. | HR | 2020-04-01 |
| HR | Distinguished Professor | Distinguished professors are usually awarded this title because they are highly regarded and seen as an international leader in their field of study. | Job description | Faculty Role | Professor that is distinguished by their skills and history of success. A distinguished professor is a title. The professor is not necessarily tenured, but is a member of senior level faculty. | They are used not just as professors and/or teachers, but as indications of what the university can offer the student body. | Professor, Senior Level Faculty | The distinguished professor has clearly demonstrated "continuous, extraordinary, and widely recognized" contributions as a scholar and teacher, and service to the academic community | HR | 2020-04-01 |
| HR | Emeritus Professor | A professsor who has retired, but permitted to retain as an honorary title the rank of the last office held. | Job description | Faculty Role | A retired professor which has permitted to retain as an honorary title the rank of the last office held. It is considered a title of distinction in recognition for outstanding work. | It is used when a person of distinction in a profession retires or hands over the position, enabling their former rank to be retained in their title, e.g., "professor emeritus". The term emeritus does not necessarily signify that a person has relinquished all the duties of their former position, and they may continue to exercise some of them. | Tenured, Professor | HR | 2020-07-01 | |
| HR | Endowed Chair | Faculty members who have been recognized for their work in high visibility research projects and/or work in collaboration with business, government, or communities. Their recognition comes in the form of an endowment. | Job description | Faculty Role | An endowed faculty position is supported by the annual payout from a privately funded endowment. The endowment may cover the faculty salary, research and travel stipends or other associated costs and continues in perpetuity. | These endowments may be used to attract faculty members to a campus, or to retain faculty members who are being recruited by other institutions. They also are used to attract more research funding. | Endowments, Senior Administrator | Marketing expert Jerome Williams, a scholar, educator, and mentor of international reknown, is the inaugural holder of the Prudential Chair in Business, created through a gift from Prudential Financial. | Rutgers Endowed Chairs Page | 2020-04-01 |
| HR | Graduate Assistant | This position allows graduate students to work for their respective college or university and get some amount paid in the form of stipend along with bonus of free tuition. | Job description | Faculty Role | A graduate assistant is a person who is studying (while doing the duties of a class) at the university and is probably trying to get a Doctorate degree. They report to research faculty and are usually paid from grants, start-ups, or similar. | GA's are used to assist with research and research-related work. | Assistantship | The GA is leading the lab work for the research project. | Arielle L'Esperance | 2020-04-01 |
| HR | Graduate Fellow | Class 9 Employee like a Post Doctoral Fellow. See Post Doctoral Fellow for full definition. See examples and usage section for job titles. | Job description | Faculty Role | See Post Doctoral Fellow | See Post Doctoral Fellow | Occupation Descriptions: No EEO-1 Reporting Job Group Descriptions: Other Academic Titles Union Affiliations: Fellowship/Stipends | Fellow, Fellow/Stipend-No Rem, Fellow/Stipend-Rem, Graduate Fellow-No Rem, Graduate Fellow-Rem, Post Doctoral Fellow {Not Emp} | 2020-05-01 | |
| HR | Instructor | Hired to teach on a temporary basis with a regular salary, the person is called an instructor. Instructors teach much more than teaching assistants and are paid more. An instructor is entitled to tuition remission, and if the appointment is for the full academic year, he or she receives health benefits. | Job description | Faculty Role | An instructor, while appointment based, will have a longer appointment. Instructors are usually hired only at the last minute, because funds are available for such positions only when tenure-track faculty positions remain unfilled at the beginning of an academic year. | Instructors are used to teach courses. | Teaching Faculty, Professor | An instructor was brought on to teach the class because the professor was called away. | RBS website | 2020-04-01 |
| HR | Instructor/Lecturer | One of the roles associated with the delivery of instruction associated with a course. The faculty member that delivers the lectures in a classroom (online or in-person) setting. | Job description | Faculty Role | The instructor or lecturer teaches the course and is the primary instructor for the course. There can be more than one instructor. | The instructor will administer and oversee the course on the whole. | faculty, role | 2020-06-01 | ||
| HR | Non Tenured Track Faculty | Teaching faculty are expected to perform faculty service but not expected to conduct scholarly research, although if they do conduct such research and publish it, such research is welcomed.Research Faculty members with appointments as research faculty are expected to have a principal responsibility in research and scholarship. Their duties generally include seeking external and internal funding for research, and the support, conduct, and dissemination of research. In this capacity, they may supervise professional staff, postdoctoral associates, and students, as well as consult with other faculty. | Job description | Faculty Role | Non Tenure Track has an education-centric focus. They are not seeking tenure and, therefore, will not be offered a permanent place in the university. | Non tenured track is used primarily as instructors and researchers. | Tenure, Tenure Date, Tenured Track, Non Tenured Track | The NTTs may facilititate upper division courses. | HR | 2020-04-01 |
| HR | Part Time Lecturer | A Class 7 employee hired to teach either a full course (including a laboratory course) for one full semester or to teach a recitation section for a full semester, or at least two consecutive seven week courses in a semester. PTL's are paid as period pay (P00). | Job description | Faculty Role | These are appointment based positions. These faculty positions are "re-hired" every term to meet the needs of the university. They are paid by the credit. The rate of pay is based on their experience. A PTL will move to PTL2 after teaching for 12 semesters as a PTL. A PTL2 will move to PTL3 after teaching as a PTL2 for 12 semesters. | Part time lecturers are used to teach single courses. | Occupation Descriptions: Technicians Job Group Descriptions: Other Academic Titles Union Affiliations: PTL Ineligible, AAUP-AFT PTL | Pals Part Time Lecturer, Pals Part Time Lecturer 2, Part Time Lect-1st Appt{Inel}, Part Time Lecturer, Part Time Lecturer 2, Part Time Lecturer 3, Part Time Lecturer {Inel} | RBS website | 2020-07-01 |
| HR | Post Doctoral Associate | Similar to a GA, this person is employed as faculty by the University to assist with faculty in various research-related roles. It’s generally a transitional time for 1 – 5 years after earning their degree and before moving on to a Research or Tenure-Track position. | Job description | Faculty Role | The individual has received their PhD. The individual typically takes on this role when their intent is to continue work in an academic field. | This individual is used in a similar manner to GA's | GA, graduate assistant, researcher | Arielle L'Esperance | 2020-06-01 | |
| HR | Post Doctoral Fellow | Similar to a fellow, this person is employed as faculty that receives fellowship monies to continue research associated with their field of study. It’s generally a transitional time for 1 – 5 years after earning their degree and before moving on to a Research or Tenure-Track position. This is a class 9 employee. They are paid via a stipend (either P09 or P11 paygroup). | Job description | Faculty Role | The individual has received their PhD, but does not "work" for the university like a post doctoral associate. There is no employer/employee relationship. | This individual is used in a similar manner to fellows | Occupation Descriptions: No EEO-1 Reporting Job Group Descriptions: Other Academic Titles Union Affiliations: Fellowship/Stipends | Arielle L'Esperance | 2020-06-01 | |
| HR | Professor | A tenured professor, sometimes called full professors. It is the highest level of professorship without distinctions (see distinguished professor). | Job description | Faculty Role | Professors have been promoted from associated professor after a multi-year review of performance. This is a senior level faculty role. | Professors among other responsibilities, may teach high level undergraduate and graduate classes and take leadership positions in the university. | Tenured, Full Professor | Call full professors "Dr." or "Professor," depending on whether one has or has not earned a doctorate. | HR | 2020-04-01 |
| HR | Research Associate | A research position, not an appointment-based position. | Job description | Faculty Role | Unlike GA's, research associates are not students. | This role is used in analyzing and coordinating data collected in research. | researcher | The research associate was hired to analyze the data for the project | HR | 2020-04-01 |
| HR | Teaching Assistant | This position allows graduate students to work for their respective college or university and get some amount paid in the form of stipend along with bonus of free tuition. | Job description | Faculty Role | The teaching assistant is the person that is studying (while doing the duties for a class) at the university and is probably trying to get a Master's degree. These positions can be entry level to GA positions, depending on the department. TA's will report to instructors. TAs are funded through a department's opeating account. | TA's are used to assist with classroom and course-related work. | Assistantship | The TA was asked to help lead the recitation for the course. | Arielle L'Esperance | 2020-04-01 |
| HR | Tenured Faculty | Senior faculty which have an indefinite appointment with the university. | Job description | Faculty Role | Faculty that has a contract and tenured date with the university | Used for qualifying top echelon teaching faculty | Tenure, Tenure Date, Tenured Track, Non Tenured Track, Senior Faculty | The American Studies Department has 7 tenured professors. | HR | 2020-04-01 |
| HR | Tenured Track Faculty | Faculty in a probationary period, that are actively seeking tenure. | Job description | Faculty Role | Tenure track faculty has not been awarded tenure, but are actively seeking it. | Tenure track faculty is used for professor-level instruction | Tenure, Tenure Date, Tenured Track, Non Tenured Track; also referred to as "junior faculty" | HR | 2020-04-01 | |
| HR | Vice Dean | A leadership role, this staff position is responsible for the direction of an administrative or support arm of the university | Job description | Faculty Role | This is a staff position. | Vice deans are used as chief executives of their unique administrative functions in the university. | Senior Staff, leaders, executive | HR | 2020-05-01 | |
| HR | Senior Administrator | The Senior Staff supports the president and Executive Dean in setting strategic direction for the University, prioritizing and reviewing administrative initiatives. | Job description | Staff Role | Faculty and staff that has a union affiliation designation as "Senior Administrator" and a unit code in the HR system of 17 | Senior Administrators are used for eligible voting faculty, and university administration. | Senior Staff, officer | The senior leaders met with the president to discuss strategic initiatives. | HR | 2020-04-01 |
| HR | Class Appointment | A grouping of faculty or staff's job description. Jobs which have similar characteristics are grouped by the appointment class. This is also known as the employee type. | Job Grouping | Employee Type | The employee class is unique for the employee's appointment. However, an employee can be associated with more than one employee class. This is because an employee can have more than one appontment. For example, a class 1 faculty member can also be teaching a 2nd class as a CoAd, which is a class 8 appointment. | The class appointment is used to bucket types of faculty or staff. | Employee type, Employee Type Code | Class 1 Employee: Regular salaried faculty and staff. Class 3 Employee: Short-term temporary employees. Class 4 Employee: Casual hourly employees. Class 5 Employee: Hourly employees who are university students. Class 6 Employee: Salaried student employees, primarily TA's/GA's Class 7 Employee: PTLs Class 8 Employee: CoAds. Class 9 Employee: No employer/employee relationship and typically includes graduate and post-doctoral fellows. | HR Definitions | 2020-06-01 |
| HR | Employee Class | A grouping (class) of employees based on a combination of their role and how they receive compensation. | Job Grouping | Employee Type | The employee class has a financial focus. | Used in combination with the paygroup, the employee class can identify the role and how the individual is paid. | Employee type, paygroup | An employee class of "6" flags a GA/TA/Grad student. Combined with paygroup='P09' flags the student as receiving payment by Stipends | HRDW | 2020-05-01 |
| HR | Faculty | Those employed by the university whose primary focus is enhancing and extending the reputation of the University. This will be done through education, research, academic and community service. | Job Grouping | Employee Type | Faculty roles are the face of the university. | Faculty are used in many roles ranging from education, research, to academic service. | Personnel, Employee | Faculty comprises of many roles and categories. Job groups associated with faculty include: College/Student Serv Admin, College/Stu Serv Prof 1, College/Stu Serv Prof 2, College/Stu Serv Prof 3, Counselors, Graduate Assistant, Health Professionals, Junior Level Faculty, Maintenance Workers 1 (Union), Other Academic Titles, Other Administrators, Other Admin Professionals 1, Other Admin Professionals 2, Other Admin Professionals 3, Other Staff titles, Post Doctoral Fellow, Senior Level Faculty, Teaching Assistant. Employee Classes include: Casual, Coadjutants, Non Employee, Part Time Lecturers, Salaried, Student, TAs/GAs/Grad Studs | HR | 2020-04-01 |
| HR | Paygroup | A grouping of how an employee is paid. This can be a salary-based, hourly, or other type. | Job Grouping | Employee Type | Paygroups indicate how an employee is paid regardless of their role, rank, etc. | Paygroups can be used to see how an individual is paid regardless of other criteria. | Employee type, paygroup | A paygroup of 'S01' flags salaried employees who are paid over a 12 month calendar year (described as Salary 12/12) | HRDW | 2020-05-01 |
| HR | Junior Level Faculty | Non-tenured faculty group including Assistant Instructor, Instructor, Assistant Professor NTT, Assistant Professor TT, Associate Professor NTT, Professor I NTT, Professor II NTT | Job Grouping | Faculty Group | Junior faculty members are relatively new faculty. | Junior faculty roles are the amalgm of the positions in the group | Instructor, Tenured Track (TT), Non-Tenured Track (NTT), Assistant Professor, Non-Tenured | HR | 2020-04-01 | |
| HR | Rank | A designation assigned to non-tenured teaching faculty based on seniority and/or length of time with the university. | Job Grouping | Faculty Group | A rank is uniquely associated to a faculty role. For example, a rank of '001' is a Professor 1 TT | Rank can be used to group non-tenured faculty based on seniority. | 001=Professor I TT 002=Associate Professor TT 003=Assistant Professor TT 008=Professor II TT 010=Professor II NTT 011=Professor I NTT 012=Associate Professor NTT 013=Assistant Professor NTT | HRDW | 2020-04-01 | |
| HR | Salaried Student Employee | Class 6 Employee who are either Ta's or GA's. They are hired for period pay work (P00). These are faculty roles. Please see examples and usage for job titles. | Job Grouping | Faculty Group | Salaried Student Employees are only faculty and are only TA's or GA's. | Salaried Student Employees are primarily used for teaching and research roles. | Occupation Descriptions: Technicians Job Group Descriptions: Graduate Assistant Teaching Assistant Union Affiliations: Aaup-Aft Teaching/Grad Assts | Graduate Asst Acd Yr, Graduate Asst Acd Yr Cp, Graduate Asst Acd Yr Cpx, Graduate Asst Cal Yr, Teaching Assistant Acd Yr, Teaching Asst Acd Yr Cp, Teaching Asst Acd Yr Cpx, Teaching Asst Cal Yr | 2020-06-01 | |
| HR | Senior Level Faculty | Tenured and non-tenured faculty groups including Professor I NTT, Associate Professor NTT, Professor II TT, Professor I TT, Associate Professor TT, Professor II NTT | Job Grouping | Faculty Group | Senior faculty members have longer history and time with the university. | HR | 2020-04-01 | |||
| HR | Regular Salaried Faculty and Staff | Class 1 Employees that receive a salary. The salary can be based on an academic year (Salary 10/10 or S03) or a calendar year (Salary 12/12 or S01) or receive a 10-month pay over a 12-month time frame (Salary 10/12 or S00). Please see examples and usage section for a list of titles. | Job Grouping | Faculty/Staff Grouping | Employees that are paid via salary. | Used to group employees who are paid via salary as opposed to hourly (period pay). | Occupation Descriptions: Administrative Support Workers, Craft Workers, Laborers And Helpers, No Eeo-1 Reporting,Officials And Managers, Professionals, Sales Workers, Technicians Job Group Descriptions: Business/Fin Prof 1, Business/Fin Prof 2, Business/Fin Prof 3, Clerks I, College/Student Serv Admin, College/Stu Serv Prof 1, College/Stu Serv Prof 2, College/Stu Serv Prof 3, Comp Programmers/Operators, Computer Analyst 1, Computer Analyst 2, Computer Analyst 3, Counselors, Junior Level Faculty, Maintenance Workers 1 (Union), Other Administrators, Other Admin Professionals 1, Other Admin Professionals 2, Other Admin Professionals 3, Post Doctoral Fellow, Science Professionals, Secretaries 1, Secretaries 2, Senior Level Faculty, Stock & Mail Clerks, Technicians 1 (Union), Technicians 2 (Non Union) Union Affiliations: Aaup-Aft Ineligible, Aaup-Aft Regular Faculty, Admin Assembly (Mpsc), Afscme - Local 1761 Colt, Eof Counselors, Post Docs - Regular Salaried, Senior Administrators, Sr Executives, Sr Executives Central Admin, Ura-Aft Administrative | Staff titles include: Acctg Asst I, Administrative Assistant, Administrative Coordinator, Application Developer, Application Programmer, Area Dean-Sas, Assistant Facilities Planner, Assistant To Dean, Assistant Vice President, Assoc Curator, Assoc Dean, Assoc Dean Academic Services, Assoc Dean Ii Spvr, Assoc Director, Assoc Dir Information Tecnolog, Associate Director, Assoc Research Scientist, Assoc University Admin Eof, Asst Dean Iii, Asst Dean Iii Spvr, Asst Dean Ii Spvr, Asst Dean I Spvr, Asst Dean Student Mgt Spec Pro, Asst Director, Asst Director Spvr, Asst Dir Info Technology, Asst Instrmnt Maker, Budget Analyst Iii, Business Asst Ii, Business Mgr I, Business Mgr Iii, Business Mgr Iii Spvr, Business Mgr Ii Spvr, Business Specialist, Business Specialst Spvr, Cartographer, Chief Crystallography Engineer, Computer Design Eng {Physics}, Consulting System Adminstrator, Coord Of Administrative Servic, Coord Of Admin Svcs Spvr, Coord Shipping&Receiving, Day Care Teacher, Day Care Teacher'S Assistant, Department Administrator, Department Administrator Spvr, Developmental Specialist, Development Spec Ii, Director, Director Ccicada, Director Spvr, Dir Information Technology, Dir Info Tech, Dir Of Development, Edit/Media Spec I Graphics, Exec Dean, Exec Dir Administration, Executive Vice Chancellor, Exec Vice Dean, Head Clerk, Head Stock Clerk, Instructional Laboratory Admin, Instructional Technology Spec, Instrumentation Engineer, Instrument Maker/Repairer, International Student Advisor, Lab Asst, Laboratory Operations Coord, Laboratory Researcher Ii, Laboratory Researcher Iii, Laboratory Researcher Iv, Laboratory Support Specialist, Lab Technician, Manager, Manager Eof, Manager Special Events&Prgms, Manager Spvr, Materials Scientist/ Proj Mgr, Mgr High Performance Computing, Mgr Inst For Rsch On Wmn, Personnel Manager, Post Doctoral Assoc, Ppl Clerk Typist, Ppl Lab Asst, Ppl Lab Technician, Ppl Secretary, Ppl Secretary-Technical, Program Coordinator I, Program Coordinator Ii, Program Development Admin, Project Manager, Purchasing Coordinator, Research Programmer, Research Project Assistant, Research Project Manager, Secretarial Asst Iii, Senior Eof Counselor, Senior Program Coordinator, Spving Instrument Maker-Repair, Spv Laboratory Operations, Sr Accountant, Sr Admin Assistant Spvr, Sr Administrative Assistant, Sr Assoc Dean Acad Affairs, Sr Business Mgr, Sr Department Administrator, Sr Dept Administrator Spvr, Sr Edit/Media Spec, Sr Edit/Media Spec Spvr, Sr Executive Assoc, Sr Lab Technician, Sr Nmr Researcher, Sr Program Administrator, Sr Program Administrator Spvr, Sr Program Coord, Sr Program Coordinator, Sr Program Coordinator Spvr, Student Counselor, Supervisor Lab Instr Support, System Administrator, System Administrator Spvr, Systems Prgmr/Admins, Teaching Instructor Cy, Telecomm Analyst, Telecommunications Analyst, Unit Computing Manager, Unit Computing Specialist, User Support Svcs Spec, Veterinary Research Technician, Vice Dean, Vice Dean-Administration, Web Designer, Web Developer Faculty Titles Include: Area Dean-Sas, Assoc Curator, Assoc Dean, Assoc Director, Assoc Professor Acd Yr, Assoc Professor Cal Yr, Assoc Professor Cy-Chair, Assoc Professor Prof Pract Ay, Assoc Research Professor Acdyr, Assoc Research Professor Calyr, Assoc Teaching Professor Ay, Assoc Teaching Professor Cy, Asst Dean Iii, Asst Dean Iii Spvr, Asst Dean Ii Spvr, Asst Dean I Spvr, Asst Dean Student Mgt Spec Pro, Asst Instructor Acd Yr, Asst Instructor Cal Yr, Asst Prof Ay Non Tenure Track, Asst Professor Acd Yr, Asst Professor Cal Yr, Asst Professor Prof Pract Ay`, Asst Professor Prof Pract Cy, Asst Research Professor Acd Yr, Asst Research Professor Cal Yr, Asst Teaching Professor Ay, Asst Teaching Professor Cy, Clinical Asst Prof Cal Yr, Department Administrator Spvr, Director, Director Ccicada, Distinguished Prof Ay - Chair, Distinguished Prof Ay (Inel), Distinguished Prof Cy - Chair, Distinguished Professor Ay, Distinguished Professor Cy, Distinguished Research Prof Cy, Distinguished Visitng Prof Ret, Executive Vice Chancellor, Exec Vice Dean, Instructor Acd Yr, Lecturer (Asst Professor)Acdyr, Lecturer (Instructor) Acd Yr, Manager, Manager Eof, Post Doctoral Assoc, Ppl Lab Asst, Professor Emeritus-Fttrp, Professor I Acd Yr, Professor I Ay-Chair, Professor I Cal Yr, Professor I Cy-Chair, Professor Ii Acd Yr, Professor Prof Pract Ay, Research Assoc Acd Yr, Research Assoc Cal Yr, Research Nurse, Research Professor I Acd Yr, Research Professor I Cal Yr, Research Professor Ii Acd Yr, Research Prof I Cal Yr {Inel}, Senior Eof Counselor, Special Professorial Title-Ay, Sr Administrative Assistant, Sr Program Coordinator, Student Counselor, Teaching Instructor Ay, Teaching Instructor Cy, Teaching Professor Ay, Teaching Professor Cy, Vice Dean, Visiting Professor I Acd Yr | 2020-07-01 | |
| HR | Position | A role in the university with no pre-defined end date. | Job Grouping | Position | A position is a role within the university for an indefinite time period | Positions are used to designate full time and part time positions tht are not bound by term limits. | Faculty Position, Staff Position | 2020-04-01 | ||
| HR | Short-term temporary employees | Class 3 Employee hired in short-term, temporary roles. These are salary-based (Salary 12/12 or S02 paycode) positions. These are staff position only. | Job Grouping | Staff Group | These employees are short term, temporary employees. This class is infrequently used. This is a staff-only classification. Typical titles for this employee class include Laboratory/Technical Assistant, Clerical Assistant, Unit Administrator/Specialist, Professional/Research/Manager | Class 3 employees is used to flag short term staff employees. | Occupation Descriptions: Administrative Support Workers, Craft Workers, Sales Workers Job Group Descriptions: Other Staff titles Union Affiliations: Short-Term Assignments | HRDW | 2020-07-01 | |
| HR | Staff | Staff indicates the entire group of people, employed by the University to support the needs of the University as a business entity. | Job Grouping | Staff Group | Staff performs administration and support functions as their primary role. | Staff are used to ensure that the needs of the University,students, and faculty are met. | Personnel, Employee | Job Groups include: Business/Fin Prof 1, Business/Fin Prof 2, Business/Fin Prof 3, Clerks 2, Clerks I, College/Student Serv Admin, College/Stu Serv Prof 1, College/Stu Serv Prof 2, College/Stu Serv Prof 3, Comp Programmers/Operators, Computer Analyst 1, Computer Analyst 2, Computer Analyst 3, Counselors, Graduate Assistant, Junior Level Faculty, Maintenance Workers 1 (Union), Other Academic Titles, Other Administrators, Other Admin Professionals 1, Other Admin Professionals 2, Other Admin Professionals 3, Other Staff titles, Post Doctoral Fellow, Science Professionals, Secretaries 1, Secretaries 2, Stock & Mail Clerks, Teaching Assistant, Technicians 1 (union), Technicians 2 (non union) Employee Class Descriptions include: Casual, Coadjutants, Non Employee, Part Time Lecturers, Salaried, Student, TAs/GAs/Grad Studs, Temp Assignment | HR | 2020-04-01 |
| HR | Student Worker | Class 5 Employee who is a University student hired to work for the University. These positions are considered staff roles and are paid hourly. | Job Grouping | Staff Role | A student worker will only be staff and is only paid hourly. The role does not have a defined length of time (like a temporary empoyee or a period/appointment-based role). See examples and usage section for job titles. | Student workers are used for a range of duties from research, grading for professors, working an event, clerical work, or other duties that need to be compensated for work performed. | Occupation Descriptions: No EEO-1 Reporting Job Group Descriptions: Other Staff titles Union Affiliations: Student Hourly Employees | Clerical/Office/Library, Laboratory/Technical Assistant, Student Cws, Student Worker | 2020-07-01 | |
| HR | Temporary Employee | A class-3 employee staff role that has a maximum amount of time in which the employee can hold this appointment. See examples and usage section for all titles. | Job Grouping | Staff Role | Temporary Employees are staff only and cannot be employed indefinitely. They may be appointed for a period of up to one (1) year at a time, and have a maximum service limit of two (2) years including breaks in service of less than six (6) months. Exception: Maximum temporary appointments will continue to conform with the applicable collective bargaining agreement for AFSCME 888 and COLT assignments (i.e., 9 and 16 months respectively). Temporary employees are salaried (unlike class 4 employees). They will receive overtime pay or compensatory time for hours worked over 40 hours per workweek. | Temporary employees are used for short-term assignments of 50% or greater effort. | Employee, Staff | Titles include: Clerical Assistant, Laboratory/Technical Assistant, Professional/Research/Manager, Unit Administrator/Specialist | HR | 2020-07-01 |
| HR | Competitive Fellowship Leave | A faculty member who take a leave of absence with pay as they have been selected on the basis of national or international competition for a fellowship awarded by a recognized organization. | Leave of Absence | Leave of Absence | The cause for the leave of absence is due to the receipt of competitive fellowship. | The leave is used to enable faculty to take advantage of their fellowship opportunity, while elevating the University for their recognition. It is a leave with pay as it is used to offset any loss of revenue if the fellowship amount is less than the faculty salary. | Leave, Sabbatical | OHR Leave Document | 2020-07-01 | |
| HR | Period Pay | An individual (faculty, staff, other) whose pay is based on an appointment-based role in the university. The period of time is associated with their contracted time of employment. | Pay group | Salary | Individuals with period pay designation have a finite time in which they are contracted to receive payment. | Period pay is used to indicate appointment-based individuals, regardless of title | appointment, contract, Part Time Lecturer (PTL), Teaching Assistant (TA), Graduate Assistant (GA), Coadjutant (Coad), Summer Research, Summer Teaching-N, Special Project Research, Non-Credit Instructor, W/S Instructor | All 'P00' paygroup individuals are period pay | HRDW | 2020-05-01 |
| HR | Salaried | An individual (faculty, staff, other) whose paid on fixed regular payment basis. It is expressed as an annual sum and then divided based on an arranged distribution | Pay group | Salary | A salaried individual has three options: salary 10/10 (COLT position - infrequent), salary 10/12 (faculty role-AY in nature), salary 12/12 (faculty and/or staff-CY in nature). | The salaried paygroup can be used to distinguish individuals who are paid via the academic year calendar vs the calendar year calendar | Academic Year (AY), Calendar Year (CY), COLT (union) position, paygroup | All 'S00' individuals are AY faculty | HRDW | 2020-05-01 |
| HR | Hourly | Staff individuals whose pay is based on the hours worked. They are employee class 3 or class 4 employees. | Pay Group | Wage | Hourly employees are not appointment based. There is no fixed end date. They are employed in roles that are support-based in nature. Historically, there were some faculty-based positions flagged as hourly. However, all active job titles flagged as hourly are now only staff. | The hourly paygroup can be used to indicate people who are neither paied via salary or appointment-based. | staff, paygroup, wage, hourly, seasonal, casual employee, clerical, office worker, library worker, student worker, unit admin/specialist | All 'HLY' paygroup individuals are paid an hourly wage. | HRDW | 2020-05-01 |
| HR | Academic Service | A catchall of various duties ranging from serving on committees, providing reviews, serving on program committees, funding panels, or other modes of service. It may include public scholarship and community activism. | Service | Service | Academic service can aid in providing new and important insight into a person's research or field of study. | Academic service is used to endear the university to the community in which it resides. | Community service, activism | 2020-04-01 |
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| Insight | Change Management | The funcionality within Insight to show a transactional history related to a certain employee. | Change Management | Change Management | 2020-09-01 | |||||
| Insight | Update History | Record reflecting when an update to an employee's data has occurred. | Change Management | Change Management | This can be a data update or add and can reflect a change in the source data or something done via change management. | This can be used to understand when a change has occurred as well as the before-and-after data. Useful to also see where a process updated something incorrectly. | 2020-09-01 | |||
| Insight | Appointment Number | The number of appointments (active or inactive) that an employee has held. | Employees | Employee Record | The value is 0-based. Zero is the first appointment. | The appointment number can be used to sort appointments chronologically. However, if the appointment has a limited timeframe (eg. PTL, Coad), the appointment number doesn't change with a contract renewal. | 2020-09-01 | |||
| Insight | Teaching Assignments | The list of courses taught (past and current) | Employees | Employee Record | 2020-09-01 | |||||
| Insight | Provisional Employee | An employee that is active, but between terms and not currently teaching or someone has not yet been hired. For example, PTLs that will be teaching, but are not "hired". | Employment Status | Employment Status | Provisional employees do not have an employee id or netid as they are not on-boarded. These individuals are identified via name and email. | The provisional employee status is used for associating an employee to a room. | 2020-09-01 | |||
| Insight | Tenure Date (Actual) | The date in which a faculty member actually received their tenure with the university. | Faculty | Tenure | 2020-09-01 | |||||
| Insight | Tenure Date (Rank Date) | The date in which a faculty member last received a promotion. | Faculty | Tenure | This is not necessarily their tenure date. This is because the supporting system uses tenure date as a way of capturing a tenured faculty member's last promotion. | 2020-09-01 | ||||
| Insight | Tenure Home | The department in which the tenured faculty member is associated. | Faculty | Tenure | 2020-09-01 | |||||
| Insight | Room ID | The unique identifier for the room | Space | Space Allocation | The unique identifier for the room | Used to uniquely identify a room. | 2020-09-01 | |||
| Insight | Room Occupant | The person who occupies the room | Space | Space Allocation | the room occupant will be an SAS employee | The field is used to determine who is occupying the room in question. | occupant | 2020-09-01 | ||
| Insight | SAS Room Use | The description of how a room is being used as per SAS' definition. This is not the room use as defined by the Archibus system. | Space | Space Allocation | Allows SAS to further refine the way a room is used, if the room is used by SAS. | 2020-09-01 | ||||
| Insight | Space Management | The process and system used to identify and allocate building and room resources. | Space | Space Allocation | The process and system used to identify and allocate building and room resources. | The process and system used to identify and allocate building and room resources. | 2020-09-01 | |||
| Insight | Load Met | Determination if the faculty person is meeting their definided teaching load | Teaching | Teaching Load | 2020-09-01 | |||||
| Insight | CBI | Acronym standing for Centers, Bureaus, and Institutes. | 2020-09-01 | |||||||
| Insight | Course Level | The grouping of undergraduate courses based on their number range. | Courses are grouped as follows: <100 100-199 200-299 300-399 400-499 Courses with a course level above 499 are considered graduate level courses and are not grouped. | 2020-09-01 | ||||||
| Insight | Course Scheduling | 2020-09-01 | ||||||||
| Insight | Credits Taught | A calculated field based on the number of students taking the course multiplied by the course's credit value assigned to the course. | 2020-09-01 | |||||||
| Insight | Curriculum Codes | The code or codes that ties a course as one offered by a certain department. | 2020-09-01 | |||||||
| Insight | Dept/Leadership Title | 2020-09-01 | ||||||||
| Insight | Enrolled | The number of students who have enrolled in the course and have paid their term bill. | 2020-09-01 | |||||||
| Insight | Enrollments | An enrollment is the representation of a student enrolling in a class. | Enrollment reflects activity as it pertains to courses. | 2020-09-01 | ||||||
| Insight | Leadership | Appointment that is attached to department profiles, not HR data. Intended for departments. | Four generic types of leadership titles: Chair/Director, Vice Chair, Graduate Director, Undergraduate Director. However, if required, a unique title can be entered. | The leadership appointment is used a separate appointment record. | 2020-09-01 | |||||
| Insight | Major Codes | The code or codes that ties a student and their declared major to a certain department. | 2020-09-01 | |||||||
| Insight | Meetings | When the course's section meets for lectures, labs, etc each week. | 2020-09-01 | |||||||
| Insight | Minor Codes | The code or codes that ties a student and their declared minor to a certain department. | 2020-09-01 | |||||||
| Insight | Organization ID | The number that identifies a department to all its associated data. It is a unique identifier. | dept_code, org_id | 2020-09-01 | ||||||
| Insight | Parent Department | A parent department oversees the administration of another department. For example, the English department is the parent department of the English Writing Program. | 2020-09-01 | |||||||
| Insight | Payroll Supervisor | 2020-09-01 | ||||||||
| Insight | Projected (Enrollment) | The number of students enrolled in the course, but have not yet paid their term bill. | 2020-09-01 | |||||||
| Insight | Room Type | The type of room as described by the Archibus system. | 2020-09-01 | |||||||
| Insight | SAS Leadership Title | 2020-09-01 | ||||||||
| Insight | Space | The grouping of all space and room-related data. Data is pulled from the Archibus system. | 2020-09-01 | |||||||
| Insight | Stop Point | The point at which a course's section is considered full and no more students can enroll in that course/section without receiving an exception. | 2020-09-01 | |||||||
| Insight | Supervisor (Spvsr) | 2020-09-01 | ||||||||
| Insight | Sync Process | 2020-09-01 | ||||||||
| Insight | Teaching Duty | 2020-09-01 | ||||||||
| Insight | Terminal Masters | A terminal masters reflects that the master's degree is the highest level of education one can attain in this field of study at the University. | 2020-09-01 | |||||||
| Insight | Unique Student | A unique student is a student as a unique entity. | While a student can be counted multiple times if looking at the courses enrollmenet, the unique student ensures the student is only counted once. | 2020-09-01 | ||||||
| Insight | Unit Type | The different type of | 2020-09-01 |
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| Miscellaneous | Academic Freedom | Academic freedom means that both faculty members and students can engage in intellectual debate without fear of censorship or retaliation | Academic Freedom | Academic Freedom | Academic freedom means that both faculty members and students can engage in intellectual debate without fear of censorship or retaliation | Academic freedom is used to allow teachers to engage in topics that may be deemed challenging without fear of professional retribution. | Freedom of Speech | 2020-05-01 | ||
| Miscellaneous | Fringe | The percentage associated to the costs over and above an employee's salary. | costs, F&A | Fringe is a percentage calculated based on the position. | Fringe is used in budgeting purposes to determine costs of an employee to the University | F&A costs, benefits | 2020-05-01 | |||
| Miscellaneous | Student Computer Fee | A fee collected from students as seen on their term bill | fee | A fee that has a redirection to aid in project development. | The fee is used to aid in funding departments in various computer-related projects. | 2020-04-01 | ||||
| Miscellaneous | American Association of University Professors-American Federation of Teachers | The union representing faculty | Union | union | The union representing faculty | The union representing faculty | union, Council of AAUP | 2020-05-01 | ||
| Miscellaneous | Encumberance | 2020-04-01 | ||||||||
| Miscellaneous | Expense | 2020-04-01 | ||||||||
| Miscellaneous | Faculty Compensation Program | 2020-04-01 | ||||||||
| Miscellaneous | Liability | 2020-04-01 | ||||||||
| Miscellaneous | Project | 2020-04-01 | ||||||||
| Miscellaneous | Public Employee Relations Commision | 2020-04-01 |
| Category | Term | Definition | Subcategory | Term Group | Distinguishing Characteristic | Function Qualifier | Related Terms | Examples Usage | Data Owner | Updated Date |
| Student/Course | course | A course of study that is normally recognized for credit towards the granting of an approved degree. A course can be taught in a classroom, online, or a hybrid of both. Courses can consist of one or more components ranging from lectures, recitations, labs, etc. A course may run the term length (14 weeks + 2 weeks for finals), but it is not mandatory. Short courses (7 or 8 weeks) is possible. | Course | Course | A course will be the topic of study offered by a school and under the umbrella of a subject. The course may or may not have multiple sections to support the demand by students to take the course. | A course is used to provide education towards meeting the expectations associated with receiving a degree | Class, subject | CDW | 2020-06-01 | |
| Student/Course | Reg Index Number | The reg index number is a unique value representing a course and section for a specific term and year. | Course | Course | The reg index allows for a course and section to be quickly identified without the need for multiple fields to be referenced. | This value provides a user to quickly reference a course and section during a specific timeframe. | course, section, term, year, subject code, offering unit code | SDW, CDW | 2021-04-15 | |
| Student/Course | subject | A logical grouping of courses based on a common topic | Course | Course Owner | While a subject can have the same name as major curriculum, the subject is not bound by a curriculum. Subjects are a logical grouping only. Subjects are frequently NOT named the same as a minor curriculum. | Subjects are used to set a hierarchical grouping of courses into a logical construct | major, minor, curriculum, offering unit, course | A subject code is part of a course code. | Lenore Neighborn, CDW | 2020-05-01 |
| Student/Course | cross listing | The creation of multiple course numbers for the same course. | Course | cross-llisted course | There will be a primary "owner" of the course. From which, up to four other cross listings can occur. | This is done to attract students from different departments to a course that may be applicable to all | The course Women and American Politics is offered by both the Political Science and Women's Studies programs. Political Science is the primary "owner" of the course. | Lenore Nieghborn, Amy Brainard, CDW | 2020-05-01 | |
| Student/Course | offering unit | The school associated with the department that created the course that is being offered to University students. | Course | Subject Owner | There will be only one offering unit for a course. | The offering unit is used to associate a course to a school. | course, subject, school | 2020-06-01 | ||
| Student/Course | Asynchronous | A course with no set day/time requirement. | Course Type | Course Delivery | Asynchronous courses differ from synchronous courses as they don't have attendance requirements based on a distinct or set day/time. | Asynchronous courses are used with remote courses to offer students flexibility and school/life balance. | remote course, synchronous | 2020-08-01 | ||
| Student/Course | independent study | Independent study is a form of educational activity undertaken by an individual student with little to no supervision. | Course Type | Mode of Instruction | A student and their professor will generally agree upon a topic for the student to research with minimal instruction and guidance from the professor for an agreed upon number of academic credits. | Independent studies provide a way for well-motivated students to pursue a topic of interest that does not necessarily fit into a traditional academic curriculum. | mode | 2020-06-01 | ||
| Student/Course | laboratory work | Labs are smaller, more individual course components that supplement lectures. They vary in length and are valued at one credit. | Course Type | Mode of Instruction | Labs develop intuition and deepen understanding of concepts through the act of doing. | Laboratory classes provide students with first-hand experience with course concepts and with the opportunity to explore methods used in their field of study. | mode | Labs are a component of a course. | 2020-06-01 | |
| Student/Course | Lectures | A presentation of information about a particular subject in a group setting (classroom or online). | Course Type | Mode of Instruction | Lectures are the primary, and in some cases, the sole mode of instruction. | Used by faculty to present information or teach students about a particular subject. | mode | 2020-06-01 | ||
| Student/Course | recitations | A small-group environment that allows students to review and discuss what was taught during a lecture. | Course Type | Mode of Instruction | A recitation is a small discussion group meant to further the knowledge imparted. | A recitation is used to reinforce lecture materials through application, problem-solving, etc | mode, section | 2020-06-01 | ||
| Student/Course | credit | A numerical value that represents the amount of work in intended learning outcomes and verified by evidence of student achievement. | Credit | credit hour | A credit is based on the amount of time and effort required by the student. One credit=50 minutes * 14 weeks of study. Note that different components of a course can have different credit values. A lab receives one credit (typcially) for a 3-hour weekly meeting. | Credits are used to represent successful completion of a course. | credit hour | A typical 14 week course is 3 credits. An exaple could be a course with 2 55 minute lectures and one recitation per week. | 2020-06-01 | |
| Student/Course | Curriculum Option Code | A code appended to the end of the curriculum to denote a variation of the curriculum or the location where the curriculum is being offered. | Curriculum | Curriculum | Offers a distinction for the curriculum that is being taken by the student during the term. | For location, the code will indicate off-campus curriculum. for options, will indicate a subset of the curriculum | option | There are a LOT of various codes and they all mean something different. Option Code Example: 212=Earth & Atmospheric Sciences 212A=Earth & Atmospheric Sciences Interdisciplinary 212B=Earth & Atmospheric Sciences Meteorology 212C=Earth & Atmospheric Sciences Physical Oceanography 212D=Earth & Atmospheric Sciences Soil Science Location code Example: 006=Pre-Business (Undergraduate) 006 A=Pre-Business Atlantic Cape 006 W=Pre-Business Western Monmouth | SDW | 2021-04-14 |
| Student/Course | registered enrollment | Students who have enrolled in a course and have not withdrawn from that course within eight days of the start of the course. | Enrollment | enrollment status | Registered enrollment means that the course and the outcome of attending that course will be reflected on the student's record. | Registered enrollment can be used to deteremine the number of students that attended a course. | enrolled, registered for a class | If a student withdraws from a course after eight days, it is still a registered enrollment. However, the student will receive a "W" for their grade. | Lenore Nieghborn, CDW | 2020-05-01 |
| Student/Course | Seat | A defined unit of space allocated to a student in course. | Enrollment | Space Allocation | A seat represents a single student in a single course. A student can have multiple seats allocated to the individual, but a seat can only be associated to a single student. | A seat is used to allocate students to a class | registered enrollment | 2020-04-01 | ||
| Student/Course | Degree Credit | Degree credit is a flag that indicates whether the course taken by the student will be applied towards receiving their degree. | Grades | Degree Credit | This distinguishes courses taken by the student that are applied towards their degree or not. There are many reasons that a course would not be used towards their degree credit. | Functionally, this provides a high level view of courses a student has taken that is applied towards degree receipt. Look to the example section for more detail. | degree credit indicator, gpa indicator, non matriculated, grade | Reasons a course would not be included towards the degree include (but are not limited to): - Non Matriculated, - Failed the course (course repeat indicator), - Withdrew or did not receive a grade for the course, - unspecified (matriculating), - Lab Course, - zero-credit course | SDW, CDW | 2021-04-16 |
| Student/Course | Grade Prefix | The prefix code flags whether a grade is applicable to the student GPA and/or degree. | Grades | Degree Credit | Because there are different circumstances when a grade may or may not be applied, the prefix indicator clarifies the reasons. | The prefix indicator can be used to group or exclude grades that should not be associated to a student GPA or work | degree credit, prefix indicator, GPA | Prefix indicators include: E. Course does not carry degree credit; grade is not computed in the cumulative grade-point average. J. Counts as degree credit, but is not calculated in the cumulative grade-point average. K. Does not count as degree credit, but is calculated in the cumulative grade-point average. N. Course does not carry degree credit; grade does not affect the cumulative grade-point average. The grade assigned will be S or U. This is used mostly at Rutgers-Neward P/NC. Indicates that the course was taken under the Pass/No Credit grading option. Degree credit is granted when the grade is Pass; the grade does not affect the cumulative grade-point average. See Pass/No Credit in a previous chapter of this catalog. R. Repeated course option, available to students in their first year at Rutgers University; grade may have an effect on degree credits and cumulative grade-point average. See the previous section on Repeated Courses. | SDW, CDW | 2021-04-19 |
| Student/Course | Instruction | The dissemination of knowledge through the use of various methodologies. These include, but are not limited to: lectures, recitations, discussions, laboratory work, studio work, research, independent study, supervised experience, affiliated programs, course credit expectation | Instruction | Instruction | Instruction is the umbrella that houses all modes and methods of education. | Instruction is used as a catch-all for all educational programs and processes | Lectures, recitations, discussions, laboratory work, studio work, research, independent study, supervised experience, affiliated programs, course credit expectation, class, coursework | The types of instruction in this course includes lectures, recitations, and some lab work. | 2020-04-01 | |
| Student/Course | mode | A component of course delivery. Typical course modes include: All modes, Hybrid Section, Ind Proj, Intern, Lab, Lec, Non-Inst, Online, Recit, Remote-Asynch, Remote-Synch, Sem, Thesis, Workshop | Mode | Mode | A mode is how a component of a course's subject matter is delivered. There can be one or many modes. | A mode is used to distinguish the types of knowledge delivery used in a course. | mode, section | 2020-06-01 | ||
| Student/Course | Affiliate programs | Partnerships between the University and an area of interest to promote a common goal. | Parternships | Internship | Affiliate programs are partnerships unique for each department. | An affiliate program can be industrial or corporate (internships), or study abroad-basded. | internships, study abroad | 2020-06-01 | ||
| Student/Course | Intensive English @RELI | English language instruction to non-native English speakers for academic, professional, business, and social/acculturation purposes. | Program | English Languate Institute | This program is geared specifically to assist non-native English speakers and is offered specifically by the Rutgers English Language Institute (RELI) | Used to foster students' language competency in reading, writing, speaking, and listening, but also to develop students' cultural understanding of the world at large and in particular, of the United States | English, non-native speaker, foreign exchange student, Rutgers English Language Institute (RELI) | PALS Site | 2020-05-01 | |
| Student/Course | Research | An inquiry or investigation conducted by a student that makes an original intellectual or creative contribution to the discipline. | Research | Research | 2020-04-01 | |||||
| Student/Course | Current Admit Type Code | A code indicating the student last (current) category of admission. This may not be the same as their original admission type. | Student | Admissions | Provides the current admissions type for the student. If the student changed their status (eg, non-matriculating), it will be reflected here. | Provides grouping for current admission into the university | Admit Type, Transfer Student, Freshman, Non-Matriculated | 0=Non-matriculated, 1=Freshman-entering Rutgers University for the first time, 2=Undergraduate student with twelve or more college credits entering Rutgers University for the first time. Does not apply to AP credits transferred, 3=Graduate Admit, 4=Dean to Dean Transfer-transferring from one unit to another within the same region, 5=provisional return to the same unit on a conditional basis; conditional reinstatement, 6=Intra-University Transfer: Currently enrolled undergrad student transferring from one unit to another, 7=A matriculated student changing degree sought status within the same unit; graduate units only, 8=Readmit: first UG degree at RU; admitted for second UG degree at RU, 9=Readmit: (undergraduate and graduate) A student returning to the same unit in a matriculated status | SDW | 2021-04-14 |
| Student/Course | Original Admit Type Code | A code indicating the student original category of admission. This may not be the same as their current admission type. | Student | Admissions | Provides the original admissions type for the student. If the student changed their status (eg, non-matriculating), it will NOT be reflected here. | Provides grouping for original admission into the university | Admit Type, Transfer Student, Freshman, Non-Matriculated | 0=Non-matriculated, 1=Freshman-entering Rutgers University for the first time, 2=Undergraduate student with twelve or more college credits entering Rutgers University for the first time. Does not apply to AP credits transferred, 3=Graduate Admit, 4=Dean to Dean Transfer-transferring from one unit to another within the same region, 5=provisional return to the same unit on a conditional basis; conditional reinstatement, 6=Intra-University Transfer: Currently enrolled undergrad student transferring from one unit to another, 7=A matriculated student changing degree sought status within the same unit; graduate units only, 8=Readmit: first UG degree at RU; admitted for second UG degree at RU, 9=Readmit: (undergraduate and graduate) A student returning to the same unit in a matriculated status | SDW | 2021-04-14 |
| Student/Course | Admit Degree Type | Code degree type for students who transferred from a NJ community college | Student | Degree Type | Degree types are all associates-based degrees | Provides an opportunity to see the prior degrees of NJCC students | Degree | 1= AA Associates in Arts,2=AS Associates in Science,3=AAS Associates in Applied Sciences, 4=AFA Associates in Fine Arts, 5=AT Associates in Teaching | SDW | 2021-04-14 |
| Student/Course | Citizen Status Code | A code indicating the student status with respect to United States citizenship | Student | Student type | Buckets student as citizen, non-citizen (perm), or non-citizen (non-perm) | Provides quick assessment of student body and citizenship status | Citizenship, Residency status | 1= U.S. Citizen,2=Non-Citizen, Permanent Resident,3=Non-Citizen, Non-Permanent Resident (granted a temporary visa) | SDW | 2021-04-14 |
| Student/Course | Ethnicity Code | The code identifying the ethnicity as described by the student during admissions. | Student | Student type | This code provides the unique ethnicity for the student. | Used to help identify the ethnicity of the student body | ethnic code, etchnicity | Codes: 1=American Indian or Alaskan Native 3=Black, Non-Hispanic 4=Hispanic, Non-Puerto-Rican 5=Puerto Rican 6=White, Non-Hispanic 7=Other Racial/Ethnic Group 8=Asian only 9=Native Hawaiian or Pacific Islander/Non-Asian N=No response. T=More than one race U=Unknown | SDW | 2021-04-15 |
| Student/Course | International Student | A non-immigrant visitor who comes to the University to take classes. They intend to stay in the US temporarily. | Student | Student type | International students do not have US citizenship or legal permanent residence ("green card"). They are currently in the US on a non-immigrant visa status ("F-1") | NA | F-1 Visa, ISSS, International Students and Scholars, Rutgers Global | International students can be designated by their visa status | SDW | 2020-04-01 |
| Student/Course | Division | A division is a unique grouping of similar departments | Academic Unit | The highest level of grouping within a school. A division can be faculty-based or staff-based. | A division is used to group similar departments. | Discipline, Department | A division, when staff based, can be the staff for the Dean's Office. An example of an academic division is Math and Physical Sciences. | SDW, Insight | 2020-04-01 |
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