Click on the Category to view all of the definitions:

CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
College Assessment Research SystemACTACT is a standardized test used for college admissions in the United States.Math English AssessmentAssessment ScoringACT is similar in its use and intent to the SAT, measuring math, english, and readingACT is similar in its use and intent to the SAT2022-01-05
College Assessment Research Systemact_engThe ACT score the student received for the english portion sent to admissions.Math English AssessmentAssessment ScoringThis is a 2-digit value.Two-digit values only.2022-01-05
College Assessment Research Systemact_mathThe ACT score the student received for the math portion sent to admissions.Math English AssessmentAssessment ScoringThis is a 2-digit value.Two-digit values only.2022-01-05
College Assessment Research Systemact_readThe ACT score the student received for the reading portion sent to admissions.Math English AssessmentAssessment ScoringThis is a 2-digit value.Two-digit values only.2022-01-05
College Assessment Research SystemALEKSA research-based, online learning program that offers course products for Math, Chemistry, Statistics.Math English AssessmentAssessment ScoringALEKS is used with all computational and algebra assessments starting March, 2020.The value ranges from 1 to 25.2022-01-05
College Assessment Research Systemalg scoreThe score a student received for their algebra assessment or second ALEKS (see ALEKS for more info) test.Math English AssessmentAssessment ScoringPrior to March, 2020 this was their algebra assessment. After March, 2020 it is their 2nd ALEKS test.The value ranges from 1 to 25.2022-01-05
College Assessment Research Systemcomp scoreThe score a student received for their computational assessment or first ALEKS (see ALEKS for more info) test.Math English AssessmentAssessment ScoringPrior to March, 2020 this was their computational assessment. After March, 2020 it is their 1st ALEKS test.The value ranges from 1 to 25.2022-01-05
College Assessment Research SystemmsatThe SAT score the student received for the math portion.Math English AssessmentAssessment ScoringThis is either a 3-digit value or a 2-digit value.Two-digit values are multiplied by 10 to reflect the correct score.2022-01-05
College Assessment Research Systemtest typeDefines whether the individual took the placement test as a transfer or first year studentMath English AssessmentAssessment ScoringIf the placement test value is "T" then the student is a transfer student. If "F" then a first-year student.There are only two values: "T" or "F".2022-01-05
College Assessment Research SystemvsatThe SAT score the student received for the verbal portion.Math English AssessmentAssessment ScoringThis is either a 3-digit value or a 2-digit value.Two-digit values are multiplied by 10 to reflect the correct score.2022-01-05
CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
CommitmentDepartmentThe department is the academic group in which the prospective employee will be a part.Appointment CommitmentDepartment commitmentThe department can be the division or department.This is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentAdministrative SupplementCommitment for leadership position such as Division Dean, Chair, Graduate Director, Undergraduate Director etc, processed via Payroll.Appointment CommitmentPosition commitmentThis commitment offers a senior position within the University.This is used as a means to enhance an offer to a potential faculty personCommitment2020-06-01
CommitmentConsumersConsumers are those indicated to receive the benefits of the commitments.BeneficiariesCommitment consumerConsumers may or may not be the same as the beneficiaries. They are the individuals to receive the benefits of a commitment, but are not necessarily the reason a commitment was offered.A consumer is used to directly associate a commitment to the person or group benefitting from the commitment.Commitment2020-06-01
Commitment(Beneficiary) NameThe beneficiary name is the actual group of individual tied to a particular commitment. This will be the individual or group for which the commitment was offered.BeneficiariesCommitment GroupThe beneficiary name is the explicit name or group associated with the commitment that was offered.The beneficiary name is used to associate a name or group to the beneficiary of the commitment.Commitment2020-06-01
Commitment(Beneficiary) TypeThe beneficiary type is the group that is directly tied with the creation of a particular commitment.BeneficiariesCommitment GroupThe beneficiary type can be the division, department, employee, or an external funding source.The beneficiary type is used to bucket the beneficiaries for segmentation purposes.Commitment2020-06-01
CommitmentBeneficiariesThe individual(s) and/or group(s) that are to receive the commitment(s).BeneficiariesCommitment recipientBeneficiaries are the reason that commitments have been offered. They are the ones that benefit, directly or indirectly, from the commitments being made.Beneficiaries are used to associate commitments to an individual or group.Commitment2020-06-01
CommitmentGrant MatchAllocation of funds in order to receive a matching dollar amount from awarded local, state, federal, or private sector grantCategoryAllocation of funds in order to receive a matching dollar amount from awarded local, state, federal, or private sector grantAllocation of funds in order to receive a matching dollar amount from awarded local, state, federal, or private sector grantCommitment2020-06-01
CommitmentRenovationsAllocation of funds to dedicate towards imporovements to facilities associated with faculty's specific needs.CategoryAllocation of funds to dedicate towards imporovements to facilities associated with faculty's specific needs.Allocation of funds to dedicate towards imporovements to facilities associated with faculty's specific needs.Commitment2020-06-01
CommitmentResearchAllocation of funds to support a research project or hire graduate student research assistants for facultyCategoryAllocation of funds to support a research project or hire graduate student research assistants for facultyAllocation of funds to support a research project or hire graduate student research assistants for facultyCommitment2020-06-01
CommitmentSpousal HireHiring the spouse of faculty or staff member.CategoryHiring the spouse of faculty or staff member.Hiring the spouse of faculty or staff member.Commitment2020-06-01
CommitmentCommitmentsA written agreement listing a set of stipulations that the University is willing to fulfill if the prospective employee accepts the offered role in the University.CommitmentCommitmentCommitments are offers made that are "over and above" salary commitments. A commitment can apply to a wide range of agreements and are not explicitly monetary.Commitments are used to make an offer to a prospective employee more competetive and lucrative.Job Offer, Contract2020-06-01
CommitmentDescriptionA description of the commitment being offeredCommitmentsA description of the commitment being offeredThis is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentEnd DateThe date a commitement expiresCommitmentsThe end date is for approved commitmentsThe end date can set an end point for when commitments were enacted.Commitment2020-06-01
CommitmentRenewableA commitment that has the ability to be offered and received again after the initial commitment has expired.CommitmentsA renewable commitment is often tied to research grants. Renewable commitments are based on certain expectations being met.The renewable indicator allows commitments to be flagged for review and consideration prior to approval.Commitment2020-06-01
CommitmentReview DateThe date a commitment was reviewedCommitmentsThe review date is prior to the approvalThe review date can set the date range for commitments in review.Commitment2020-06-01
CommitmentSourcesThe detailed listing of the group(s) and their role in delivering the various commitments offered.CommitmentsEach source listed is a combination of the source type, name, the fiscal year in which the commitment shall be met, the amount, and the percentage for which the source is responsible.The sources is used to detail the responsibility and delivery for each commitment.Commitment2020-06-01
CommitmentStart DateThe date a commitment startedCommitmentsThe start date is for approved commitmentsThe start date can set a starting point for when commitments were enacted.Commitment2020-06-01
CommitmentStatusThe review and approval status of the commitment. Selections include: Pending Approval, Approved, Rejected, Satisfied, On Hold, Requested, IncompleteCommitmentsThe status provides the commitment's standing in the review and approval process.The status is used to segment commitments and show the outcome of all commitments proposed.Commitment2020-06-01
CommitmentSummaryAn short overview of the commitment being offeredCommitmentsAn short overview of the commitment being offeredAn short overview of the commitment being offeredCommitment2020-06-01
CommitmentTotal CommitmentThe monetary figure associated with the commitment. Because some commitments cannot be described monetarily, this is not a mandatory field.CommitmentsTotal commitments is the sum of the commitment if/when the funding source responsibility is distributed over multiple parties.Total commitment can be used as a field to capture the sum of the commitment if the commitment's funding is spread across multiple parties.Commitment2020-06-01
CommitmentCategoryThe type of commitment that is being offered. This is used for "bucketing" the commitment as best as possible.Commitment TypeCommitment Type OfferedA category of commitment unifies the various commitments into a groupThe category is used to quickly segment and group the various commitments being offered. It can also be used to compare the quality of commitment being offered within each segment.Commitment2020-06-01
Commitment(Consumer) NameThe consumer name is the actual group of individual tied to the receipt and use of a particular commitment.ConsumersCommitment GroupThe consumer name is the explicit name or group associated with the receipt and use of the commitment.The consumer name is used to associate a name or group to the consumption of the commitment.Commitment2020-06-01
Commitment(Consumer) TypeThe consumer type is the group that is directly tied with the receipt and use of a particular commitment.ConsumersCommitment GroupThe consumer type can be the division, department, employee, or an external funding source.The consumer type is used to bucket the consumers for segmentation purposes.Commitment2020-06-01
CommitmentDepartment SupportAllocation of funds to support a portion of department's budget for a certain time frameFunds AllocationDepartment SupportAllocation of funds to support a portion of department's budget for a certain time frameThis is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentDepartment Support - InstructionPurchase of software licenses, equipment, or support staff to aide in course instructionFunds AllocationEquipment NeedsPurchase of software licenses, equipment, or support staff to aide in course instructionThis is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentDepartment Support - Faculty RecruitingAllocation of funds to support the recruitment of a faculty member. This includes advertising, supplement of salary for acting employee taking position's job responsibilities, applicant travel expenses, etc.Funds AllocationRecruitmentAllocation of funds to support the recruitment of a faculty member. This includes advertising, supplement of salary for acting employee taking position's job responsibilities, applicant travel expenses, etc.This is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentDepartment Support - ResearchAllocation of funds to support a portion of department's research infrastructure for a certain time frameFunds AllocationResearch NeedsAllocation of funds to support a portion of department's research infrastructure for a certain time frameThis is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentDepartment Support - staff salaryAllocation of funds to hire staff to support in the administration of departmental needs.Funds AllocationSupport StaffAllocation of funds to hire staff to support in the administration of departmental needs.This is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentDepartment Support - TAsAllocation of funds to hire TA's to assist with instruction and course-related responsibilities.Funds AllocationSupport StaffAllocation of funds to hire TA's to assist with instruction and course-related responsibilities.This is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentDepartment Support - UGD AdminProvide supplemental salary or hire support staff for faculty that are either on leave or sabbaticalFunds AllocationSupport StaffProvide supplemental salary or hire support staff for faculty that are either on leave or sabbaticalThis is used to associate the prospective employee to a group in the University.Commitment2020-06-01
CommitmentExpirationThe date a renewable commitment is set to expire.Renewable CommitmentThe expiration date sets a window in which the commitment can be used.Expiration can be used to see the status of existing, active commitments.Commitment2020-06-01
CommitmentMaximum RenewalsThe number of times a renewable commitment can be renewedRenewable CommitmentThe maximum renewals provides insight into the exent a commitment can remain active.The maximum renewals provides insight into the exent a commitment can remain active.Commitment2020-06-01
CommitmentRenewable DateThe date a renewable commitment is set to renew.Renewable CommitmentThe date a renewable commitment is set to renew.The date a renewable commitment is set to renew.Commitment2020-06-01
Commitment(Source) AmountThe source amount is the amount of money required to honor the commitment.SourcesCommitment AmountThe amount can be a monetary amount. However, a figure may not be able to be provided due to the nature of the commitment.The amount can provide a quick understanding of the responsibility (financially or otherwise) attached to a particular commitment.Commitment2020-06-01
Commitment(Source) NameThe source name is the actual group of individual tied with the delivery of a particular commitment.SourcesCommitment groupThe source name is unique to the funding source attached to the commitment.The source name is used to attach a name or group to the delivery of the commitment.Commitment2020-06-01
Commitment(Source) Fiscal YearThe source fiscal year is the fiscal year in which the commitment will be honored.SourcesCommitment YearThe source fiscal year is unique to the funding source attached to the commitment.The source fiscal year is used to determine when commitments need to be honored and can be budgeted accordingly.Commitment2020-06-01
Commitment(Source) Obligation PercentageThe source obligation percentage is the value (1-100) in which the designated individual or group is responsible for honoring a commitment.SourcesSourcesThe obligation percentage provides the distribution of a commitment over multiple funding sources.The obligation percentage is used to designate the amount of responsibility and financial impact a commitment has on an individual or group.Commitment2020-06-01
Commitment(Source) TypeThe source type is the group that is directly tied with the delivery of a particular commitment.SourcesSourcesThe source type can be the division, department, employee, or an external funding source.The source type is used to bucket the funding source for segmentation purposes.Commitment2020-06-01
CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
GrantsNo Cost ModificationA transaction associated with an award in which the award needed modification, but not an extension in terms or the amount of the award. Also known as NCM.Award GroupAward StatusThis is a legacy code from the old system (COEUS).The code now used in RAPPS is a no-code extension.COEUS2020-07-01
GrantsFunding Proposal NumberNumber of the proposal that will be funding the awardFundingFundingNumber of the proposal that will be funding the awardNumber of the proposal that will be funding the awardRAPSS2020-07-01
GrantsInitial Period Direct CostDirect costs are expenses that are directly related to their research Examples include personnel costs, software, money for buying animals, animal care, etc.FundingFundingDirect costs are either purchased items or costs directly related to the administration of a project.Direct costs are used as part of the total cost allocated to an award.RAPSS2020-07-01
GrantsInitial Period Indirect CostIndirect costs represent the overhead costs associated with a project. For example, costs associated with building maintenance and prep for research projects are indirect costs..FundingFundingIndirect costs are not purchased items.Indirect costs are used as part of the total cost allocated to an award.RAPSS2020-07-01
GrantsProject Direct CostDirect costs are expenses that are directly related to their research Examples include personnel costs, software, money for buying animals, animal care, etc.FundingFundingDirect costs are either purchased items or costs directly related to the administration of a project.Direct costs are used as part of the total cost allocated to an award.RAPSS2020-07-01
GrantsProject Indirect CostIndirect costs represent the overhead costs associated with a project. For example, costs associated with building maintenance and prep for research projects are indirect costs..FundingFundingIndirect costs are not purchased items.Indirect costs are used as part of the total cost allocated to an award.RAPSS2020-07-01
GrantsProject Total CostThe total cost is the sum of direct and indirect costs.FundingFundingThe total cost is the sum of direct and indirect costs.The total cost is the sum of direct and indirect costs.RAPSS2020-07-01
GrantsFund Source TypeCategorization of the direct sponsor using smaller buckets than that of the Sponsor Category field (Corporations; County, Local and Other New Jersey Agencies; Federal; Foundations, Associations and Other; Institutions of Higher Education; Internal; Other State, Local, and Foreign Governments; State of New Jersey).FundingFunding SourceFund source type groups the sponsorFund source type groups the sponsorRAPSS2020-07-01
GrantsObligated ValueThe obligated value for each transaction is determined by the sponsor and could depict simply a single year of funding in a multi-year award or, as is typically the case with industry-sponsored research projects, the entire value of a project up front. The field “Total Cost Initial Period” is associated with each transaction’s obligated value.FundingFunding SourceObligated value is funding awarded by the sponsor.Obligated value is funding awarded by the sponsor.RAPSS2020-07-01
GrantsTotal Cost Initial PeriodSee Obligated ValueFundingFunding SourceSee Obligated ValueSee Obligated ValueRAPSS2020-07-01
GrantsDirect SponsorEntity giving money to the UniversityFundingSponsorEntity giving money to the UniversityEntity giving money to the UniversityRAPSS2020-07-01
GrantsAward TypeA high level grouping of the grant awarded. Choices include: Contract, Cooperative Agreement, Grant, Subaward-SubcontractGrant GroupAward GroupThe award type groups the type of award.The award type groups the type of award.RAPSS2020-07-01
GrantsModification TypeThe modification type provides the general reason a grant award has to be modified. Types include: Continuation, NGA Revised, No Cost Extension, Revision | Supplement, Revision | Supplement with Extension, Update Funding AllocationsGrant GroupAward GroupWhen grant awards require a modification, the reason for the modification can be grouped through this field.Modification type can be used to group grant award modifications.RAPSS2020-07-01
GrantsProposal TypeTypes include: Competing Continuation, Continuation, New, Non-Competing Continuation, Renewal, Resubmission, Revision, Revision/Resubmission, SupplementGrant GroupAward GroupRAPSS2020-07-01
GrantsStatusThe status of an award entered into the RAPSS system. Status options include: Active, Active - Restrictions, Advance Account, NCM, TerminatedGrant GroupAward GroupStatus provides a grouping of awards based on their active or inactive statusStatus provides a grouping of awards based on their active or inactive statusRAPSS2020-07-01
GrantsTransaction TypeThe transcation type flags a grant awarded as being either new or modified. A new grant selected for funding is listed as "Competitive". An existing grant that is being modified is listed as "Non Competitive".Grant GroupAward Transcation GroupThe transaction type buckets new vs. existing grantsThe transaction type buckets new vs. existing grantsRAPSS2020-07-01
GrantsActivity TypeThe type of grant proposed/awarded. The activity type distinction is based on the options set in the RAPSS tool. Activity Types include: Conference/Travel, Fellowship, Fellowship (Faculty), Fellowship (Post-doc), Fellowship (Pre-doc), Fellowship - Predoctoral, Instruction, Instruction and Training, Organized Research, Other, Other Sponsored Programs, Public Service, Public Service/Outreach, SBIR/STTR, Service, Task Order, TrainingGrant GroupAward TypeThe activity type is used to bucket grants for grouping puporses.The activity type is used to bucket grants for grouping puporses.RAPSS2020-07-01
GrantsAward NumberThe unique identifier for an awarded grant. This identifier is created by the RAPS system.Grant IdentificationAwardThe award number provides a unique value for the life of the grant. The number does not change if the grant is modified, but will have a modification value appended to it (eg. "mod1")The award number is used to associate a grant with the original grant awarded and any and all of its modifications.RAPSS2020-07-01
GrantsPrincipal InvestigatorThe lead faculty member applying for the grant.Grant RequestGrant RequestThe principal investigator will be the individual whose name is directly associated the award.The principal investigator is used as the primary contact and name attached to a grant award.PI2020-07-01
GrantsOREDOffice of Research and Economic DevelopmentGrant SupportGrant support groupThe office provides a pipeline of services across Rutgers to drive and support faculty research and strategically lead the university's economic development activities.Used to further the reach of Rutgers research and its impact on communitiesRAPSS, ORSP2020-07-01
GrantsORSPOffice of Research and Sponsored ProgramsGrant SupportGrant support groupProvides a range of services to faculty and staff seeking funding from public and private not-for-profit sponsors. ORSP is a part of ORED.Used as a tool for faculty and staff to find fundingRAPSS, ORED2020-07-01
GrantsRAPSSResearch Administration and Proposal Submission SystemGrant SupportGrant support toolGateway for the submission, review, approval and tracking of funding proposals and related budgets for research at the University.Used by ORED to track and maintain the status of grants, contracts, etcORED, ORSP2020-07-01
GrantsOrganized ResearchIntent to study a topic, specifically research study. Must include a detailed proposal, etc.Grant TypeActivity typeIntent to study a topic, specifically research study. Must include a detailed proposal, etc.Intent to study a topic, specifically research study. Must include a detailed proposal, etc.2020-07-01
GrantsPublic Service/OutreachA grant proposed/awarded to help with matters of public service or community outreachGrant TypeActivity typeA grant proposed/awarded to help with matters of public service or community outreachA grant proposed/awarded to help with matters of public service or community outreach2020-07-01
GrantsTrainingA grant proposed/awarded to provide training to a person or groupGrant TypeActivity typeA grant proposed/awarded to provide training to a person or groupA grant proposed/awarded to provide training to a person or groupRAPSS2020-07-01
GrantsContinuationThese modifications are changes to an award that do not add funding beyond the scope of the original award (non-competitive). Examples include: 1. Increment – The next year of funding of a multi-year award. 2. Carryover funding – When one budget period of a multi-year award ends but the researcher did not yet spend all of the money, they can request that the remaining funds be carried over into the next budget period. 3. No cost extension – When the project ends but the researcher did not yet spend all of the money, they can request that the project end date be extended without adding new funding.ModificationModification TypeContinuations designate that the award modification is not due to financial supplementationThis is used to locate awards that have been subject to continuationRAPSS2020-07-01
GrantsRevisionIf a researcher requests a supplement from the sponsor that goes beyond the scope and value of the original award, the sponsor could elect to award the researcher with additional funds.ModificationModification TypeThe revision designates the award as being modified and requires supplementationThis is used to locate awards that have been subject to revisionRAPSS2020-07-01
GrantsCompetitiveA competitive transaction is a brand new award, meaning that a PI submitted a proposal to a sponsor and it was selected for funding. An award is also considered competitive if additional funding wasn’t guaranteed for an existing award and the PI had to compete to extend the award.Transaction TypeTransaction TypeCompetitive transaction type distinguishes the award from existing or awards with guaranteed funding.Competitive transaction type ared used to flag the award from existing or awards with guaranteed funding.RAPSS2020-07-01
GrantsNon CompetitiveA non-competitive transaction is when there is additional money added to an already existing award (usually the next funding period in a multi-year award). These transactions are identified in RAPSS as modifications, it will have -MOD at the end of the award number or [CON] in the beginning of the award title.Transaction TypeTransaction TypeNon-Competitive transaction type distinguishes the award as existing, but modifiedNon-Competitive transaction type is used to flag the award as existing, but modifiedRAPSS2020-07-01
CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
HRSplit AppointmentWhen an appointment's contracted length of time in a position is split over two different rolesAppointmentAppointmentThis is used for TA's and GA's only. For example, a person will fulfill the first half of the appointment as a TA and the 2nd as a GA. This can also be the reverse (1st GA then TA).This is used to keep the appointment duration consistent for the person and allow the person to benefit from the duration of time employed (eg. Health benefits coverage).TA/GA, GA/TA, successor2020-05-01
HRBoard of GovernorsThe governing body of the universityBoardGoverning Boards of the UniversityThe Board of Governors is composed of 15 voting members. Eight are appointed by the governor of the state with confirmation by the New Jersey State Senate and seven are elected by and from the Board of Trustees.The board is vested generally with the government, control, conduct, management, and administration of the university.The BOG determines the tuition rates per year.HR2020-04-01
HRVoting FacultyA coalition of certain faculty groups that are eligible to vote on university or department matters that require their input. The group of faculty members that make up the voting faculty is unique to the department and/or school bi-laws.BoardGoverning Boards of the UniversityConsists of Tenured, Non-Tenured, and Senior AdministratorsGroup used to vote on new plans and actions for the universityTenured, Tenured-Track, Non Tenured Track, Department Chair, Senior AdministratorsVoting faculty was contacted to approve the new union guidelines.HR2020-04-01
HROffice of Employment EquityThe office responsible for monitoring Rutgers’ compliance with state and federal equal employment opportunity (EEO)BoardOversight GroupOEE sets the EEO job group and EEO job class descriptions seen in the HR dataEEO, Equal Employment Opportunity2020-06-01
HRCommitmentsA written agreement listing a set of stipulations that the University is willing to fulfill if the prospective employee accepts the offered role in the University.CommitmentContractCommitments are offers made that are "over and above" salary commitments. A commitment can apply to a wide range of agreements and are not explicitly monetary.Commitments are used to make an offer to a prospective employee more competetive and lucrative.Job Offer, Contract2020-06-01
HRTenureA permanent contract agreement between the university and faculty member. This agreement is struck after a probationary period (normally 6 years).ContractContractTenure has an indefinite/permanent contract intent.Tenure is used to support faculty in teaching, scholarship and service. In return, it can bring noteriety to the school.Tenured, Tenured-Track, Non Tenured Track, Tenured Faculty, Tenured DateFive professors were awarded tenure this academic year.HR2020-04-01
HRCourse CoordinatorA person (staff or faculty) that will oversee a course that is either very large or very complex. They will administer and oversee the administrative aspects of the course.Course-Relate RoleCourse-Related RoleA course coordinator doesn't teach. A course coordinator doesn't have to be faculty. A course coordinator is an administrative role.A course coordinator is used to ensure a complex and/or large course is delivered to its students smoothly and aids the instructors with various aspects of the course.faculty, role2020-06-01
HRRecitation/Lab LeaderA teaching role (usually a TA or similar) responsible for leading recitations or labs that are part of a course.Course-Relate RoleCourse-Related RoleRecitation/Lab leaders are responsible for the additional parts of a course.Recitation/Lab leaders are used to teach and lead recitations and labs associated with courses.faculty, role2020-06-01
HRRoleThe functional role of an employee (almost always faculty) in relation to a course. Typical roles include: Instructor/Lecturer, Recitation/Lab Leader, Course Coordinator, Course Assistant, Undergrad Peer InstructorCourse-Relate RoleCourse-Related RoleA role is assigned to an employee when the employee is directly tied to a course. The role is not tied to an employee's faculty group or rank.A role is used to associate the employee's responsibility to a course.Functional Role2020-06-01
HRCasual/Seasonal EmployeeA class-4 employee staff role that is hourly and in a suppport capacity. Casual employees also include seasonal employees. See examples and usage section for all titles.Employee TypeStaff RoleCasual Employees are staff only. There are two types of Class 4 employee: Casual or Seasonal. Casual class 4 employees are limited to 19.5 hours per week. They may work a fixed, varied or intermittent schedule, and are paid on an hourly basis. They may be appointed for a period of up to one (1) year at a time, and are eligible for reappointment. Class 4 Seasonal employees are not restricted in the number of hours worked per week. Seasonal employees receive overtime compensation for time worked over 40 hours per week. They may be appointed for a period of up to six (6) months, and may be rehired after a continuous break in Rutgers service of at least three (3) months. The 3-month break will show a termination of service. When the employee is re-hired, it will be a new re-hire.Casual and Seasonal employees are used as assistance-based roles. They are also used for temporary assignments of less than 20 hours per week. Seasonal appointment is used for seasonal assignments.Occupation Descriptions: Administrative Support Workers, Craft Workers, Laborers And Helpers, Sales Workers Job Group Descriptions: Other Staff titles Union Affiliations: Hourly EmployeesTitles include: Clerical Asst Casual, Clerical Asst Seasonal, CLERICAL/OFFICE/LIBRARY, Laborator/Tech Asst, Seasonal, Laboratory/Tech Asst Casual, Pro/Research/Mgr Casual, ServiceMain Worker Casual, Unit Admin/Specialist Casual, Unit, Admin/Specialist SeasonalHR2020-07-01
HRNew HireAn individual who is new to the position or role.Employment ActionHireA new hire is new to the position, but not necessarily new to the University. The individual may have held a different role, but has taken on a new role/position. A new hire is not a reappointment to a previously appointed role.The new hire informtion can be used to determine the number of people newly hired to a position, department, etc.Hire, New HireHRDW2020-05-01
HRRehireAn individual who had once been a University employee and has been rehired to the same position afer a break in service.Employment ActionHireA rehire is an individual who was once employed by the university, but whose status was inactive. Dependent on the circumstances and the position a background check may or may not have been required. Casual-class (seasonal) employees may be rehired after a 3-month continual break in service. Temp-class employees may be rehired after 6-month continual break in service.A rehire action can be used to see active employees that were, at one point, employees who had left and then returned to that same role.action code, action change, reemployment, job status changeA person who was rehired will not have an inactive status for that role. The employment status is changed for the existing role in PeopleSoft. This action is not used for reappointments.HRDW2020-05-01
HRJob ReclassificationA change in a certain aspect of an individual's current job.Employment ActionJob/Role ChangeA job reclassification indicates something associated with a current title or aspect of the job has changed and requires an update to PeopleSoft to occur.This action can be used to see all employees impacted by a change to their current role. However, it does not provide detail beyond that a change has occurred.action code, action change, title change, job changeAn employee whose job was reclassified from non-exempt to exempt will have a job reclassification change.HRDW2020-05-01
HRPay Rate ChangeAn action that causes the amount an individual is paid to be modified.Employment ActionJob/Role ChangeA pay rate change can occur for any reason, such as promotion, etc.Pay rate change information can be used to determine individuals that have seen a pay rate change.promotion, adjusted pay agreementHRDW2020-05-01
HRTransferAn invidual who is tranferred to a different direct supervisorEmployment ActionJob/Role ChangeA transfer is the movement of an active employee to a new direct supervisor. This may also include a departmental transfer, but it is not required. This is not a promotion or a title change.A transfer can be used to determine where "new" employees reporting to a supervisor originated.Hire, TransferHRDW2020-05-01
HRLeave of AbsenceAn individual who wishes to remain an active employee of the University, but for various reasons requires an extended period of time away from the roles and responsibilities of the position.Employment ActionStatus ChangeA leave of absence retains an active employment status. The leave of absence can be either a paid leave or an unpaid leave.A leave of absence action is used to see employees actively employed by the university who are not currently active in their role or responsibilities.action code, action change, leave, RFL, return from leave, FMLA, paid leave, unpaid leave, leave with pay, sabbaticalA person on LOA will still show an active status, but will also have a last date worked as the day before the date the LOA action was set. Upon return, a second action is taken, called a Return from Leave (RFL).LOA Page (UHR)2020-05-01
HRSabbaticalsOne or two semester paid leave of absence to eligible faculty members to undertake projects of academic significance to themselves and their departments or units.Employment ActionStatus ChangeIt is a leave with either 100% pay for one term or 80% pay for two terms leave. A sabbatical can be split. The terms do not have to coincide.Used for academic pursuits.LeaveSabbatical Document2020-04-01
HRTerminationThe end of an active position.Employment ActionStatus ChangeA termination can be caused either through voluntary action (e.g. resignation) or involuntary action (e.g. termination). Terminations are not reflective of the end of an appointment.Terminations can be used to see all those who, for whatever reason, became inactive employees.Separation, resignationHRDW2020-05-01
HRWork BreakIndividuals who are not actively involved with the University during the dates between the start of the summer term and the start of the fall term.Employment ActionStatus ChangeThis is a two-step (two-transacion) process. At the start of the summer term, individuals are coded as active, but taking a short work break (SWB). At the start of the fall term (9/1), they are coded as return from work break (RWB).This process is used for employees who are not active during the summer sessions. They are listed as paygroup='S01' (Salary 12/12) when they go on break and paygroup='S03' (Salary 10/10) when they return.Short Work Break, Return from Work BreakStaff positions as part of COLT will be most likely to be associated with the work break process.HRDW2020-05-01
HRappointment end dateThe expected end date of an appointment.Employment StatusEmployment TimeframeThese dates tend to precede the start of the spring and fall terms.This data is used as a placeholder to know when an appointment is expected to end.appointmentHRDW2020-04-01
HRseparation dateThe date an employee was no longer active in a role.Employment StatusEmployment TimeframeThe date a position held by the employee ended. This can be an appointment or any other role.This date is used to show when an active appointment or position became inactive.termination date, inactiveHRDW2020-04-01
HRData ChangeA change in the PeopleSoft DataEmployment StatusStatus ChangeA change in the PeopleSoft DataCode 'DTA' used as a catch all for misc changesmost_recent_action_code2020-05-01
HRRetiredWhen an individaul voluntarily terminates their position in the University. Because the person meets certain age and eligible service requirements, the individual is afforded certain benefits unique to retirement.Employment StatusStatus ChangeA retirement is unique from other voluntary termination types because it requires meeting a certain age-based or eligibility-based criteria.A retirement is used to set an individual as an inactive employmenbt status and also provide certain benefits attached with retirementaction code, action change, leave, inactiveA retired faculty member can be seen as one form of termination.Retirement (UHR)2020-05-01
HRAdjunctAny faculty title preceded with the qualifier "Adjunct" normally denotes part-time status (usually less than half-time). Adjunct faculty may have primary employment elsewhere (either another school, or as a practicing professional) and the person may have multiple adjunct positions or appointments. At some institutions, the job title Part-time Lecturer (PTL) is used instead.Employment TypeProfessorAdjunct faculty member roles are part time in nature. An adjunct position is not the primary position in the university.Adjunct roles are used to enable faculty members to hold multiple teaching positions.PTL, Professor, Adjunct Faculty2020-04-01
HRSecondary AppointmentWhen an appointment is attached to another appoinment due to finacial reasons.Financial SupportFinancial AssistanceAssociated with remission and non-remission fellowships.This is used to allow departments to make remission fellowships more competetive. The department will offer the fellow a second, non-remission felloship to increase the awardfellowship, remission, non-remission, successor2020-05-01
HRStipendsMonies paid to individuals instead of wages. These individuals can be graduate students, research faculty.Financial SupportFinancial AssistanceStipends are monies not directly paid to individuals via payroll. They are monies attached to grants, fellowships, etc either from within the University or from outside the University.The stipend information can be used to indicate student individuals that receive some form of monies via stipends. NOTE: Faculty that receive monies via stipends (in addition to thir salary) are coded as receiving these payments via period pay (coad) roles.Period pay, fellowship, graduate assistant (GA), teaching assistant (TA), fellowship -remission, fellowship- non remission, post doctoral fellowAll 'P09' paygroup individuals receive a stipend as part of their graduate studiesHRDW2020-05-01
HRFellowship - Non RemissionA fellowship is like a scholarship that can be used for any costs incurred as a student. A fellowship functions as a grant, and one can apply for a smaller or a larger amount based on the field of study. These programs are often available from professional organizations relating to the major. Once the funds are received, the money may be used to pay for textbooks, housing, tuition or any other costs relating to education.Financial SupportMerit-based assistanceNon remission fellowships are used to incentivise students to continue their studies with the University. These non-remission fellowship positions are an extra "bonus" to keep the University competitve.Fellow, Fellow-Non RemissionArielle L'Esperance2020-04-01
HRFellowship - RemissionA fellowship is like a scholarship that can be used for any costs incurred as a student. A fellowship functions as a grant, and one can apply for a smaller or a larger amount based on the field of study. These programs are often available from professional organizations relating to the major. Once the funds are received, the money may be used to pay for textbooks, housing, tuition or any other costs relating to education.Financial SupportMerit-based assistanceThe student will have their tuition covered (remission) in exchange for their work in the University. Remission will cover up to 75 credits at 100%. In some instances, student fees will also be covered. However, that is not the norm.Fellow, Fellow-remissionArielle L'Esperance2020-04-01
HRAppointmentAn academic (Faculty) appointment connects a qualified, selected, authorized individual to an academic title for a designated period and set of responsibilities or affiliationJobPositionAn appointment is an assigned role with in the university for a defined period of time.Appointments are used in conjunction with certain roles to ensure that the person considered is the best fit for the appointment for each duration of time (term).PTL, TA/GA, CoAd, contractEach term, PTL's are "re-hired" for new appoitment positions.HR2020-04-01
HRAssistant ProfessorTypically full-time college or university faculty members who teach a variety of courses, conduct research, and provide service.Job descriptionFaculty RoleThese are tenure track positionsAssistant professors are used in teaching and research functions.Tenured Track, ProfessorAssistant professors may have their doctorate, but they may have an MFA.HR2020-04-01
HRAssistant Research Professora non-tenure track, faculty position.Job descriptionFaculty RoleUsually have a doctorate. Is a managerial role.Will supervise research staff; participate in intervention development; oversee recruitment, data collection, and data management activitiesresearcherThe Associate Research Professor was given a grant to study the most recent health crisis.HR2020-04-01
HRAssociate ProfessorAn associate professor is a rank description, a newly tenured professor or a professor on the tenured track or non-tenured track. The professor can be either a lecturer or a research professor.Job descriptionFaculty RoleWhile an associate professor may be in the start of their career track towards full professor, some professors choose to stay at the Associate Professor position. They are almost always senior level faculty.Associate professors responsibilities include teaching a number of classes and seminars, attending conferences, conducting research, and supervising studentsTenured, Tenured Track, ProfessorCall associate professors "Dr." or "Professor," depending on whether one has or has not earned a doctorate.HR2020-04-01
HRCoadjutantClass 8 Employees who either teach during the academic year and are otherwise regularly appointed employees with a 50% or more Class 1 appointment, or teach less than a full semester during an academic year. Co-adjutant Non-Teaching Appointments are employees who do research and other non-teaching academic support duties when the individual is hired for less than a semester or for a full Fall or Spring semester. They are period pay employees (P00). See examples and usage section for all titles.Job descriptionFaculty RoleCo-ad's are a catch-all when other employment descriptions/buckets do not work. Their pay is not based on per credit amounts like PTLs. However, they are appointment-based roles, like PTL's. These also include faculty summer salary and salary supplements for faculty serving in adminstrative assignmentsCoad's role is designated to Class 1 employees (regular full time staff/faculty) who are teaching a 2nd course. A CoAd appointment is also used for summer/winter instruction. A co-ad may be used to fill-in if a faculty position needs to be filled for a period of less than a semester. These also include faculty summer salary and salary supplements for faculty serving in adminstrative assignments.Occupation Descriptions: Technicians Job Group Descriptions: Other Academic Titles Union Affiliations: CoAdjutantsCoadjutant - Casual, Coadjutant-Casual Nonteaching, Coadjutant Casual-R, Coadjutant-Nonteaching, Non-Credit Instructor, Pals Summer Part Time Lecturer, Special Project Research, Summer Research, Summer Teaching, Summer Teaching-N, W/S Instructor - Aaup-Aft Elig, W/S Instructor - Eligible, W/S Instructor - Ineligible, W/S Instructor - Ta/Ga EligHRDW2020-07-01
HRDepartment ChairA faculty members appointed by the dean to oversee a departmentJob descriptionFaculty RoleDepartment chairs have fiscal and organizational/adminstrative oversight for their department.Department chairs are used to ensure consistency across the faculty in its practices. They are also used as liasion to students to address questions about majors, curricula, etcChairThe department chair was asked to meet with prospective students about the Computer Science department's accolades.HR2020-04-01
HRDistinguished ProfessorDistinguished professors are usually awarded this title because they are highly regarded and seen as an international leader in their field of study.Job descriptionFaculty RoleProfessor that is distinguished by their skills and history of success. A distinguished professor is a title. The professor is not necessarily tenured, but is a member of senior level faculty.They are used not just as professors and/or teachers, but as indications of what the university can offer the student body.Professor, Senior Level FacultyThe distinguished professor has clearly demonstrated "continuous, extraordinary, and widely recognized" contributions as a scholar and teacher, and service to the academic communityHR2020-04-01
HREmeritus ProfessorA professsor who has retired, but permitted to retain as an honorary title the rank of the last office held.Job descriptionFaculty RoleA retired professor which has permitted to retain as an honorary title the rank of the last office held. It is considered a title of distinction in recognition for outstanding work.It is used when a person of distinction in a profession retires or hands over the position, enabling their former rank to be retained in their title, e.g., "professor emeritus". The term emeritus does not necessarily signify that a person has relinquished all the duties of their former position, and they may continue to exercise some of them.Tenured, ProfessorHR2020-07-01
HREndowed ChairFaculty members who have been recognized for their work in high visibility research projects and/or work in collaboration with business, government, or communities. Their recognition comes in the form of an endowment.Job descriptionFaculty RoleAn endowed faculty position is supported by the annual payout from a privately funded endowment. The endowment may cover the faculty salary, research and travel stipends or other associated costs and continues in perpetuity.These endowments may be used to attract faculty members to a campus, or to retain faculty members who are being recruited by other institutions. They also are used to attract more research funding.Endowments, Senior AdministratorMarketing expert Jerome Williams, a scholar, educator, and mentor of international reknown, is the inaugural holder of the Prudential Chair in Business, created through a gift from Prudential Financial.Rutgers Endowed Chairs Page2020-04-01
HRGraduate AssistantThis position allows graduate students to work for their respective college or university and get some amount paid in the form of stipend along with bonus of free tuition.Job descriptionFaculty RoleA graduate assistant is a person who is studying (while doing the duties of a class) at the university and is probably trying to get a Doctorate degree. They report to research faculty and are usually paid from grants, start-ups, or similar.GA's are used to assist with research and research-related work.AssistantshipThe GA is leading the lab work for the research project.Arielle L'Esperance2020-04-01
HRGraduate FellowClass 9 Employee like a Post Doctoral Fellow. See Post Doctoral Fellow for full definition. See examples and usage section for job titles.Job descriptionFaculty RoleSee Post Doctoral FellowSee Post Doctoral FellowOccupation Descriptions: No EEO-1 Reporting Job Group Descriptions: Other Academic Titles Union Affiliations: Fellowship/StipendsFellow, Fellow/Stipend-No Rem, Fellow/Stipend-Rem, Graduate Fellow-No Rem, Graduate Fellow-Rem, Post Doctoral Fellow {Not Emp}2020-05-01
HRInstructorHired to teach on a temporary basis with a regular salary, the person is called an instructor. Instructors teach much more than teaching assistants and are paid more. An instructor is entitled to tuition remission, and if the appointment is for the full academic year, he or she receives health benefits.Job descriptionFaculty RoleAn instructor, while appointment based, will have a longer appointment. Instructors are usually hired only at the last minute, because funds are available for such positions only when tenure-track faculty positions remain unfilled at the beginning of an academic year.Instructors are used to teach courses.Teaching Faculty, ProfessorAn instructor was brought on to teach the class because the professor was called away.RBS website2020-04-01
HRInstructor/LecturerOne of the roles associated with the delivery of instruction associated with a course. The faculty member that delivers the lectures in a classroom (online or in-person) setting.Job descriptionFaculty RoleThe instructor or lecturer teaches the course and is the primary instructor for the course. There can be more than one instructor.The instructor will administer and oversee the course on the whole.faculty, role2020-06-01
HRNon Tenured Track FacultyTeaching faculty are expected to perform faculty service but not expected to conduct scholarly research, although if they do conduct such research and publish it, such research is welcomed.Research Faculty members with appointments as research faculty are expected to have a principal responsibility in research and scholarship. Their duties generally include seeking external and internal funding for research, and the support, conduct, and dissemination of research. In this capacity, they may supervise professional staff, postdoctoral associates, and students, as well as consult with other faculty.Job descriptionFaculty RoleNon Tenure Track has an education-centric focus. They are not seeking tenure and, therefore, will not be offered a permanent place in the university.Non tenured track is used primarily as instructors and researchers.Tenure, Tenure Date, Tenured Track, Non Tenured TrackThe NTTs may facilititate upper division courses.HR2020-04-01
HRPart Time LecturerA Class 7 employee hired to teach either a full course (including a laboratory course) for one full semester or to teach a recitation section for a full semester, or at least two consecutive seven week courses in a semester. PTL's are paid as period pay (P00).Job descriptionFaculty RoleThese are appointment based positions. These faculty positions are "re-hired" every term to meet the needs of the university. They are paid by the credit. The rate of pay is based on their experience. A PTL will move to PTL2 after teaching for 12 semesters as a PTL. A PTL2 will move to PTL3 after teaching as a PTL2 for 12 semesters.Part time lecturers are used to teach single courses.Occupation Descriptions: Technicians Job Group Descriptions: Other Academic Titles Union Affiliations: PTL Ineligible, AAUP-AFT PTLPals Part Time Lecturer, Pals Part Time Lecturer 2, Part Time Lect-1st Appt{Inel}, Part Time Lecturer, Part Time Lecturer 2, Part Time Lecturer 3, Part Time Lecturer {Inel}RBS website2020-07-01
HRPost Doctoral AssociateSimilar to a GA, this person is employed as faculty by the University to assist with faculty in various research-related roles. It’s generally a transitional time for 1 – 5 years after earning their degree and before moving on to a Research or Tenure-Track position.Job descriptionFaculty RoleThe individual has received their PhD. The individual typically takes on this role when their intent is to continue work in an academic field.This individual is used in a similar manner to GA'sGA, graduate assistant, researcherArielle L'Esperance2020-06-01
HRPost Doctoral FellowSimilar to a fellow, this person is employed as faculty that receives fellowship monies to continue research associated with their field of study. It’s generally a transitional time for 1 – 5 years after earning their degree and before moving on to a Research or Tenure-Track position. This is a class 9 employee. They are paid via a stipend (either P09 or P11 paygroup).Job descriptionFaculty RoleThe individual has received their PhD, but does not "work" for the university like a post doctoral associate. There is no employer/employee relationship.This individual is used in a similar manner to fellowsOccupation Descriptions: No EEO-1 Reporting Job Group Descriptions: Other Academic Titles Union Affiliations: Fellowship/StipendsArielle L'Esperance2020-06-01
HRProfessorA tenured professor, sometimes called full professors. It is the highest level of professorship without distinctions (see distinguished professor).Job descriptionFaculty RoleProfessors have been promoted from associated professor after a multi-year review of performance. This is a senior level faculty role.Professors among other responsibilities, may teach high level undergraduate and graduate classes and take leadership positions in the university.Tenured, Full ProfessorCall full professors "Dr." or "Professor," depending on whether one has or has not earned a doctorate.HR2020-04-01
HRResearch AssociateA research position, not an appointment-based position.Job descriptionFaculty RoleUnlike GA's, research associates are not students.This role is used in analyzing and coordinating data collected in research.researcherThe research associate was hired to analyze the data for the projectHR2020-04-01
HRTeaching AssistantThis position allows graduate students to work for their respective college or university and get some amount paid in the form of stipend along with bonus of free tuition.Job descriptionFaculty RoleThe teaching assistant is the person that is studying (while doing the duties for a class) at the university and is probably trying to get a Master's degree. These positions can be entry level to GA positions, depending on the department. TA's will report to instructors. TAs are funded through a department's opeating account.TA's are used to assist with classroom and course-related work.AssistantshipThe TA was asked to help lead the recitation for the course.Arielle L'Esperance2020-04-01
HRTenured FacultySenior faculty which have an indefinite appointment with the university.Job descriptionFaculty RoleFaculty that has a contract and tenured date with the universityUsed for qualifying top echelon teaching facultyTenure, Tenure Date, Tenured Track, Non Tenured Track, Senior FacultyThe American Studies Department has 7 tenured professors.HR2020-04-01
HRTenured Track FacultyFaculty in a probationary period, that are actively seeking tenure.Job descriptionFaculty RoleTenure track faculty has not been awarded tenure, but are actively seeking it.Tenure track faculty is used for professor-level instructionTenure, Tenure Date, Tenured Track, Non Tenured Track; also referred to as "junior faculty"HR2020-04-01
HRVice DeanA leadership role, this staff position is responsible for the direction of an administrative or support arm of the universityJob descriptionFaculty RoleThis is a staff position.Vice deans are used as chief executives of their unique administrative functions in the university.Senior Staff, leaders, executiveHR2020-05-01
HRSenior AdministratorThe Senior Staff supports the president and Executive Dean in setting strategic direction for the University, prioritizing and reviewing administrative initiatives.Job descriptionStaff RoleFaculty and staff that has a union affiliation designation as "Senior Administrator" and a unit code in the HR system of 17Senior Administrators are used for eligible voting faculty, and university administration.Senior Staff, officerThe senior leaders met with the president to discuss strategic initiatives.HR2020-04-01
HRClass AppointmentA grouping of faculty or staff's job description. Jobs which have similar characteristics are grouped by the appointment class. This is also known as the employee type.Job GroupingEmployee TypeThe employee class is unique for the employee's appointment. However, an employee can be associated with more than one employee class. This is because an employee can have more than one appontment. For example, a class 1 faculty member can also be teaching a 2nd class as a CoAd, which is a class 8 appointment.The class appointment is used to bucket types of faculty or staff.Employee type, Employee Type CodeClass 1 Employee: Regular salaried faculty and staff. Class 3 Employee: Short-term temporary employees. Class 4 Employee: Casual hourly employees. Class 5 Employee: Hourly employees who are university students. Class 6 Employee: Salaried student employees, primarily TA's/GA's Class 7 Employee: PTLs Class 8 Employee: CoAds. Class 9 Employee: No employer/employee relationship and typically includes graduate and post-doctoral fellows.HR Definitions2020-06-01
HREmployee ClassA grouping (class) of employees based on a combination of their role and how they receive compensation.Job GroupingEmployee TypeThe employee class has a financial focus.Used in combination with the paygroup, the employee class can identify the role and how the individual is paid.Employee type, paygroupAn employee class of "6" flags a GA/TA/Grad student. Combined with paygroup='P09' flags the student as receiving payment by StipendsHRDW2020-05-01
HRFacultyThose employed by the university whose primary focus is enhancing and extending the reputation of the University. This will be done through education, research, academic and community service.Job GroupingEmployee TypeFaculty roles are the face of the university.Faculty are used in many roles ranging from education, research, to academic service.Personnel, EmployeeFaculty comprises of many roles and categories. Job groups associated with faculty include: College/Student Serv Admin, College/Stu Serv Prof 1, College/Stu Serv Prof 2, College/Stu Serv Prof 3, Counselors, Graduate Assistant, Health Professionals, Junior Level Faculty, Maintenance Workers 1 (Union), Other Academic Titles, Other Administrators, Other Admin Professionals 1, Other Admin Professionals 2, Other Admin Professionals 3, Other Staff titles, Post Doctoral Fellow, Senior Level Faculty, Teaching Assistant. Employee Classes include: Casual, Coadjutants, Non Employee, Part Time Lecturers, Salaried, Student, TAs/GAs/Grad StudsHR2020-04-01
HRPaygroupA grouping of how an employee is paid. This can be a salary-based, hourly, or other type.Job GroupingEmployee TypePaygroups indicate how an employee is paid regardless of their role, rank, etc.Paygroups can be used to see how an individual is paid regardless of other criteria.Employee type, paygroupA paygroup of 'S01' flags salaried employees who are paid over a 12 month calendar year (described as Salary 12/12)HRDW2020-05-01
HRJunior Level FacultyNon-tenured faculty group including Assistant Instructor, Instructor, Assistant Professor NTT, Assistant Professor TT, Associate Professor NTT, Professor I NTT, Professor II NTTJob GroupingFaculty GroupJunior faculty members are relatively new faculty.Junior faculty roles are the amalgm of the positions in the groupInstructor, Tenured Track (TT), Non-Tenured Track (NTT), Assistant Professor, Non-TenuredHR2020-04-01
HRRankA designation assigned to non-tenured teaching faculty based on seniority and/or length of time with the university.Job GroupingFaculty GroupA rank is uniquely associated to a faculty role. For example, a rank of '001' is a Professor 1 TTRank can be used to group non-tenured faculty based on seniority.001=Professor I TT 002=Associate Professor TT 003=Assistant Professor TT 008=Professor II TT 010=Professor II NTT 011=Professor I NTT 012=Associate Professor NTT 013=Assistant Professor NTTHRDW2020-04-01
HRSalaried Student EmployeeClass 6 Employee who are either Ta's or GA's. They are hired for period pay work (P00). These are faculty roles. Please see examples and usage for job titles.Job GroupingFaculty GroupSalaried Student Employees are only faculty and are only TA's or GA's.Salaried Student Employees are primarily used for teaching and research roles.Occupation Descriptions: Technicians Job Group Descriptions: Graduate Assistant Teaching Assistant Union Affiliations: Aaup-Aft Teaching/Grad AsstsGraduate Asst Acd Yr, Graduate Asst Acd Yr Cp, Graduate Asst Acd Yr Cpx, Graduate Asst Cal Yr, Teaching Assistant Acd Yr, Teaching Asst Acd Yr Cp, Teaching Asst Acd Yr Cpx, Teaching Asst Cal Yr2020-06-01
HRSenior Level FacultyTenured and non-tenured faculty groups including Professor I NTT, Associate Professor NTT, Professor II TT, Professor I TT, Associate Professor TT, Professor II NTTJob GroupingFaculty GroupSenior faculty members have longer history and time with the university.HR2020-04-01
HRRegular Salaried Faculty and StaffClass 1 Employees that receive a salary. The salary can be based on an academic year (Salary 10/10 or S03) or a calendar year (Salary 12/12 or S01) or receive a 10-month pay over a 12-month time frame (Salary 10/12 or S00). Please see examples and usage section for a list of titles.Job GroupingFaculty/Staff GroupingEmployees that are paid via salary.Used to group employees who are paid via salary as opposed to hourly (period pay).Occupation Descriptions: Administrative Support Workers, Craft Workers, Laborers And Helpers, No Eeo-1 Reporting,Officials And Managers, Professionals, Sales Workers, Technicians Job Group Descriptions: Business/Fin Prof 1, Business/Fin Prof 2, Business/Fin Prof 3, Clerks I, College/Student Serv Admin, College/Stu Serv Prof 1, College/Stu Serv Prof 2, College/Stu Serv Prof 3, Comp Programmers/Operators, Computer Analyst 1, Computer Analyst 2, Computer Analyst 3, Counselors, Junior Level Faculty, Maintenance Workers 1 (Union), Other Administrators, Other Admin Professionals 1, Other Admin Professionals 2, Other Admin Professionals 3, Post Doctoral Fellow, Science Professionals, Secretaries 1, Secretaries 2, Senior Level Faculty, Stock & Mail Clerks, Technicians 1 (Union), Technicians 2 (Non Union) Union Affiliations: Aaup-Aft Ineligible, Aaup-Aft Regular Faculty, Admin Assembly (Mpsc), Afscme - Local 1761 Colt, Eof Counselors, Post Docs - Regular Salaried, Senior Administrators, Sr Executives, Sr Executives Central Admin, Ura-Aft AdministrativeStaff titles include: Acctg Asst I, Administrative Assistant, Administrative Coordinator, Application Developer, Application Programmer, Area Dean-Sas, Assistant Facilities Planner, Assistant To Dean, Assistant Vice President, Assoc Curator, Assoc Dean, Assoc Dean Academic Services, Assoc Dean Ii Spvr, Assoc Director, Assoc Dir Information Tecnolog, Associate Director, Assoc Research Scientist, Assoc University Admin Eof, Asst Dean Iii, Asst Dean Iii Spvr, Asst Dean Ii Spvr, Asst Dean I Spvr, Asst Dean Student Mgt Spec Pro, Asst Director, Asst Director Spvr, Asst Dir Info Technology, Asst Instrmnt Maker, Budget Analyst Iii, Business Asst Ii, Business Mgr I, Business Mgr Iii, Business Mgr Iii Spvr, Business Mgr Ii Spvr, Business Specialist, Business Specialst Spvr, Cartographer, Chief Crystallography Engineer, Computer Design Eng {Physics}, Consulting System Adminstrator, Coord Of Administrative Servic, Coord Of Admin Svcs Spvr, Coord Shipping&Receiving, Day Care Teacher, Day Care Teacher'S Assistant, Department Administrator, Department Administrator Spvr, Developmental Specialist, Development Spec Ii, Director, Director Ccicada, Director Spvr, Dir Information Technology, Dir Info Tech, Dir Of Development, Edit/Media Spec I Graphics, Exec Dean, Exec Dir Administration, Executive Vice Chancellor, Exec Vice Dean, Head Clerk, Head Stock Clerk, Instructional Laboratory Admin, Instructional Technology Spec, Instrumentation Engineer, Instrument Maker/Repairer, International Student Advisor, Lab Asst, Laboratory Operations Coord, Laboratory Researcher Ii, Laboratory Researcher Iii, Laboratory Researcher Iv, Laboratory Support Specialist, Lab Technician, Manager, Manager Eof, Manager Special Events&Prgms, Manager Spvr, Materials Scientist/ Proj Mgr, Mgr High Performance Computing, Mgr Inst For Rsch On Wmn, Personnel Manager, Post Doctoral Assoc, Ppl Clerk Typist, Ppl Lab Asst, Ppl Lab Technician, Ppl Secretary, Ppl Secretary-Technical, Program Coordinator I, Program Coordinator Ii, Program Development Admin, Project Manager, Purchasing Coordinator, Research Programmer, Research Project Assistant, Research Project Manager, Secretarial Asst Iii, Senior Eof Counselor, Senior Program Coordinator, Spving Instrument Maker-Repair, Spv Laboratory Operations, Sr Accountant, Sr Admin Assistant Spvr, Sr Administrative Assistant, Sr Assoc Dean Acad Affairs, Sr Business Mgr, Sr Department Administrator, Sr Dept Administrator Spvr, Sr Edit/Media Spec, Sr Edit/Media Spec Spvr, Sr Executive Assoc, Sr Lab Technician, Sr Nmr Researcher, Sr Program Administrator, Sr Program Administrator Spvr, Sr Program Coord, Sr Program Coordinator, Sr Program Coordinator Spvr, Student Counselor, Supervisor Lab Instr Support, System Administrator, System Administrator Spvr, Systems Prgmr/Admins, Teaching Instructor Cy, Telecomm Analyst, Telecommunications Analyst, Unit Computing Manager, Unit Computing Specialist, User Support Svcs Spec, Veterinary Research Technician, Vice Dean, Vice Dean-Administration, Web Designer, Web Developer Faculty Titles Include: Area Dean-Sas, Assoc Curator, Assoc Dean, Assoc Director, Assoc Professor Acd Yr, Assoc Professor Cal Yr, Assoc Professor Cy-Chair, Assoc Professor Prof Pract Ay, Assoc Research Professor Acdyr, Assoc Research Professor Calyr, Assoc Teaching Professor Ay, Assoc Teaching Professor Cy, Asst Dean Iii, Asst Dean Iii Spvr, Asst Dean Ii Spvr, Asst Dean I Spvr, Asst Dean Student Mgt Spec Pro, Asst Instructor Acd Yr, Asst Instructor Cal Yr, Asst Prof Ay Non Tenure Track, Asst Professor Acd Yr, Asst Professor Cal Yr, Asst Professor Prof Pract Ay`, Asst Professor Prof Pract Cy, Asst Research Professor Acd Yr, Asst Research Professor Cal Yr, Asst Teaching Professor Ay, Asst Teaching Professor Cy, Clinical Asst Prof Cal Yr, Department Administrator Spvr, Director, Director Ccicada, Distinguished Prof Ay - Chair, Distinguished Prof Ay (Inel), Distinguished Prof Cy - Chair, Distinguished Professor Ay, Distinguished Professor Cy, Distinguished Research Prof Cy, Distinguished Visitng Prof Ret, Executive Vice Chancellor, Exec Vice Dean, Instructor Acd Yr, Lecturer (Asst Professor)Acdyr, Lecturer (Instructor) Acd Yr, Manager, Manager Eof, Post Doctoral Assoc, Ppl Lab Asst, Professor Emeritus-Fttrp, Professor I Acd Yr, Professor I Ay-Chair, Professor I Cal Yr, Professor I Cy-Chair, Professor Ii Acd Yr, Professor Prof Pract Ay, Research Assoc Acd Yr, Research Assoc Cal Yr, Research Nurse, Research Professor I Acd Yr, Research Professor I Cal Yr, Research Professor Ii Acd Yr, Research Prof I Cal Yr {Inel}, Senior Eof Counselor, Special Professorial Title-Ay, Sr Administrative Assistant, Sr Program Coordinator, Student Counselor, Teaching Instructor Ay, Teaching Instructor Cy, Teaching Professor Ay, Teaching Professor Cy, Vice Dean, Visiting Professor I Acd Yr2020-07-01
HRPositionA role in the university with no pre-defined end date.Job GroupingPositionA position is a role within the university for an indefinite time periodPositions are used to designate full time and part time positions tht are not bound by term limits.Faculty Position, Staff Position2020-04-01
HRShort-term temporary employeesClass 3 Employee hired in short-term, temporary roles. These are salary-based (Salary 12/12 or S02 paycode) positions. These are staff position only.Job GroupingStaff GroupThese employees are short term, temporary employees. This class is infrequently used. This is a staff-only classification. Typical titles for this employee class include Laboratory/Technical Assistant, Clerical Assistant, Unit Administrator/Specialist, Professional/Research/ManagerClass 3 employees is used to flag short term staff employees.Occupation Descriptions: Administrative Support Workers, Craft Workers, Sales Workers Job Group Descriptions: Other Staff titles Union Affiliations: Short-Term AssignmentsHRDW2020-07-01
HRStaffStaff indicates the entire group of people, employed by the University to support the needs of the University as a business entity.Job GroupingStaff GroupStaff performs administration and support functions as their primary role.Staff are used to ensure that the needs of the University,students, and faculty are met.Personnel, EmployeeJob Groups include: Business/Fin Prof 1, Business/Fin Prof 2, Business/Fin Prof 3, Clerks 2, Clerks I, College/Student Serv Admin, College/Stu Serv Prof 1, College/Stu Serv Prof 2, College/Stu Serv Prof 3, Comp Programmers/Operators, Computer Analyst 1, Computer Analyst 2, Computer Analyst 3, Counselors, Graduate Assistant, Junior Level Faculty, Maintenance Workers 1 (Union), Other Academic Titles, Other Administrators, Other Admin Professionals 1, Other Admin Professionals 2, Other Admin Professionals 3, Other Staff titles, Post Doctoral Fellow, Science Professionals, Secretaries 1, Secretaries 2, Stock & Mail Clerks, Teaching Assistant, Technicians 1 (union), Technicians 2 (non union) Employee Class Descriptions include: Casual, Coadjutants, Non Employee, Part Time Lecturers, Salaried, Student, TAs/GAs/Grad Studs, Temp AssignmentHR2020-04-01
HRStudent WorkerClass 5 Employee who is a University student hired to work for the University. These positions are considered staff roles and are paid hourly.Job GroupingStaff RoleA student worker will only be staff and is only paid hourly. The role does not have a defined length of time (like a temporary empoyee or a period/appointment-based role). See examples and usage section for job titles.Student workers are used for a range of duties from research, grading for professors, working an event, clerical work, or other duties that need to be compensated for work performed.Occupation Descriptions: No EEO-1 Reporting Job Group Descriptions: Other Staff titles Union Affiliations: Student Hourly EmployeesClerical/Office/Library, Laboratory/Technical Assistant, Student Cws, Student Worker2020-07-01
HRTemporary EmployeeA class-3 employee staff role that has a maximum amount of time in which the employee can hold this appointment. See examples and usage section for all titles.Job GroupingStaff RoleTemporary Employees are staff only and cannot be employed indefinitely. They may be appointed for a period of up to one (1) year at a time, and have a maximum service limit of two (2) years including breaks in service of less than six (6) months. Exception: Maximum temporary appointments will continue to conform with the applicable collective bargaining agreement for AFSCME 888 and COLT assignments (i.e., 9 and 16 months respectively). Temporary employees are salaried (unlike class 4 employees). They will receive overtime pay or compensatory time for hours worked over 40 hours per workweek.Temporary employees are used for short-term assignments of 50% or greater effort.Employee, StaffTitles include: Clerical Assistant, Laboratory/Technical Assistant, Professional/Research/Manager, Unit Administrator/SpecialistHR2020-07-01
HRCompetitive Fellowship LeaveA faculty member who take a leave of absence with pay as they have been selected on the basis of national or international competition for a fellowship awarded by a recognized organization.Leave of AbsenceLeave of AbsenceThe cause for the leave of absence is due to the receipt of competitive fellowship.The leave is used to enable faculty to take advantage of their fellowship opportunity, while elevating the University for their recognition. It is a leave with pay as it is used to offset any loss of revenue if the fellowship amount is less than the faculty salary.Leave, SabbaticalOHR Leave Document2020-07-01
HRPeriod PayAn individual (faculty, staff, other) whose pay is based on an appointment-based role in the university. The period of time is associated with their contracted time of employment.Pay groupSalaryIndividuals with period pay designation have a finite time in which they are contracted to receive payment.Period pay is used to indicate appointment-based individuals, regardless of titleappointment, contract, Part Time Lecturer (PTL), Teaching Assistant (TA), Graduate Assistant (GA), Coadjutant (Coad), Summer Research, Summer Teaching-N, Special Project Research, Non-Credit Instructor, W/S InstructorAll 'P00' paygroup individuals are period payHRDW2020-05-01
HRSalariedAn individual (faculty, staff, other) whose paid on fixed regular payment basis. It is expressed as an annual sum and then divided based on an arranged distributionPay groupSalaryA salaried individual has three options: salary 10/10 (COLT position - infrequent), salary 10/12 (faculty role-AY in nature), salary 12/12 (faculty and/or staff-CY in nature).The salaried paygroup can be used to distinguish individuals who are paid via the academic year calendar vs the calendar year calendarAcademic Year (AY), Calendar Year (CY), COLT (union) position, paygroupAll 'S00' individuals are AY facultyHRDW2020-05-01
HRHourlyStaff individuals whose pay is based on the hours worked. They are employee class 3 or class 4 employees.Pay GroupWageHourly employees are not appointment based. There is no fixed end date. They are employed in roles that are support-based in nature. Historically, there were some faculty-based positions flagged as hourly. However, all active job titles flagged as hourly are now only staff.The hourly paygroup can be used to indicate people who are neither paied via salary or appointment-based.staff, paygroup, wage, hourly, seasonal, casual employee, clerical, office worker, library worker, student worker, unit admin/specialistAll 'HLY' paygroup individuals are paid an hourly wage.HRDW2020-05-01
HRAcademic ServiceA catchall of various duties ranging from serving on committees, providing reviews, serving on program committees, funding panels, or other modes of service. It may include public scholarship and community activism.ServiceServiceAcademic service can aid in providing new and important insight into a person's research or field of study.Academic service is used to endear the university to the community in which it resides.Community service, activism2020-04-01
CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
InsightChange ManagementThe funcionality within Insight to show a transactional history related to a certain employee.Change ManagementChange Management2020-09-01
InsightUpdate HistoryRecord reflecting when an update to an employee's data has occurred.Change ManagementChange ManagementThis can be a data update or add and can reflect a change in the source data or something done via change management.This can be used to understand when a change has occurred as well as the before-and-after data. Useful to also see where a process updated something incorrectly.2020-09-01
InsightAppointment NumberThe number of appointments (active or inactive) that an employee has held.EmployeesEmployee RecordThe value is 0-based. Zero is the first appointment.The appointment number can be used to sort appointments chronologically. However, if the appointment has a limited timeframe (eg. PTL, Coad), the appointment number doesn't change with a contract renewal.2020-09-01
InsightTeaching AssignmentsThe list of courses taught (past and current)EmployeesEmployee Record2020-09-01
InsightProvisional EmployeeAn employee that is active, but between terms and not currently teaching or someone has not yet been hired. For example, PTLs that will be teaching, but are not "hired".Employment StatusEmployment StatusProvisional employees do not have an employee id or netid as they are not on-boarded. These individuals are identified via name and email.The provisional employee status is used for associating an employee to a room.2020-09-01
InsightTenure Date (Actual)The date in which a faculty member actually received their tenure with the university.FacultyTenure2020-09-01
InsightTenure Date (Rank Date)The date in which a faculty member last received a promotion.FacultyTenureThis is not necessarily their tenure date. This is because the supporting system uses tenure date as a way of capturing a tenured faculty member's last promotion.2020-09-01
InsightTenure HomeThe department in which the tenured faculty member is associated.FacultyTenure2020-09-01
InsightRoom IDThe unique identifier for the roomSpaceSpace AllocationThe unique identifier for the roomUsed to uniquely identify a room.2020-09-01
InsightRoom OccupantThe person who occupies the roomSpaceSpace Allocationthe room occupant will be an SAS employeeThe field is used to determine who is occupying the room in question.occupant2020-09-01
InsightSAS Room UseThe description of how a room is being used as per SAS' definition. This is not the room use as defined by the Archibus system.SpaceSpace AllocationAllows SAS to further refine the way a room is used, if the room is used by SAS.2020-09-01
InsightSpace ManagementThe process and system used to identify and allocate building and room resources.SpaceSpace AllocationThe process and system used to identify and allocate building and room resources.The process and system used to identify and allocate building and room resources.2020-09-01
InsightLoad MetDetermination if the faculty person is meeting their definided teaching loadTeachingTeaching Load2020-09-01
InsightCBIAcronym standing for Centers, Bureaus, and Institutes.2020-09-01
InsightCourse LevelThe grouping of undergraduate courses based on their number range.Courses are grouped as follows: <100 100-199 200-299 300-399 400-499 Courses with a course level above 499 are considered graduate level courses and are not grouped.2020-09-01
InsightCourse Scheduling2020-09-01
InsightCredits TaughtA calculated field based on the number of students taking the course multiplied by the course's credit value assigned to the course.2020-09-01
InsightCurriculum CodesThe code or codes that ties a course as one offered by a certain department.2020-09-01
InsightDept/Leadership Title2020-09-01
InsightEnrolledThe number of students who have enrolled in the course and have paid their term bill.2020-09-01
InsightEnrollmentsAn enrollment is the representation of a student enrolling in a class.Enrollment reflects activity as it pertains to courses.2020-09-01
InsightLeadershipAppointment that is attached to department profiles, not HR data. Intended for departments.Four generic types of leadership titles: Chair/Director, Vice Chair, Graduate Director, Undergraduate Director. However, if required, a unique title can be entered.The leadership appointment is used a separate appointment record.2020-09-01
InsightMajor CodesThe code or codes that ties a student and their declared major to a certain department.2020-09-01
InsightMeetingsWhen the course's section meets for lectures, labs, etc each week.2020-09-01
InsightMinor CodesThe code or codes that ties a student and their declared minor to a certain department.2020-09-01
InsightOrganization IDThe number that identifies a department to all its associated data. It is a unique identifier.dept_code, org_id2020-09-01
InsightParent DepartmentA parent department oversees the administration of another department. For example, the English department is the parent department of the English Writing Program.2020-09-01
InsightPayroll Supervisor2020-09-01
InsightProjected (Enrollment)The number of students enrolled in the course, but have not yet paid their term bill.2020-09-01
InsightRoom TypeThe type of room as described by the Archibus system.2020-09-01
InsightSAS Leadership Title2020-09-01
InsightSpaceThe grouping of all space and room-related data. Data is pulled from the Archibus system.2020-09-01
InsightStop PointThe point at which a course's section is considered full and no more students can enroll in that course/section without receiving an exception.2020-09-01
InsightSupervisor (Spvsr)2020-09-01
InsightSync Process2020-09-01
InsightTeaching Duty2020-09-01
InsightTerminal MastersA terminal masters reflects that the master's degree is the highest level of education one can attain in this field of study at the University.2020-09-01
InsightUnique StudentA unique student is a student as a unique entity.While a student can be counted multiple times if looking at the courses enrollmenet, the unique student ensures the student is only counted once.2020-09-01
InsightUnit TypeThe different type of2020-09-01
CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
MiscellaneousAcademic FreedomAcademic freedom means that both faculty members and students can engage in intellectual debate without fear of censorship or retaliationAcademic FreedomAcademic FreedomAcademic freedom means that both faculty members and students can engage in intellectual debate without fear of censorship or retaliationAcademic freedom is used to allow teachers to engage in topics that may be deemed challenging without fear of professional retribution.Freedom of Speech2020-05-01
MiscellaneousFringeThe percentage associated to the costs over and above an employee's salary.costs, F&AFringe is a percentage calculated based on the position.Fringe is used in budgeting purposes to determine costs of an employee to the UniversityF&A costs, benefits2020-05-01
MiscellaneousStudent Computer FeeA fee collected from students as seen on their term billfeeA fee that has a redirection to aid in project development.The fee is used to aid in funding departments in various computer-related projects.2020-04-01
MiscellaneousAmerican Association of University Professors-American Federation of TeachersThe union representing facultyUnionunionThe union representing facultyThe union representing facultyunion, Council of AAUP2020-05-01
MiscellaneousEncumberance2020-04-01
MiscellaneousExpense2020-04-01
MiscellaneousFaculty Compensation Program2020-04-01
MiscellaneousLiability2020-04-01
MiscellaneousProject2020-04-01
MiscellaneousPublic Employee Relations Commision2020-04-01
CategoryTermDefinitionSubcategoryTerm GroupDistinguishing CharacteristicFunction QualifierRelated TermsExamples UsageData OwnerUpdated Date
Student/CoursecourseA course of study that is normally recognized for credit towards the granting of an approved degree. A course can be taught in a classroom, online, or a hybrid of both. Courses can consist of one or more components ranging from lectures, recitations, labs, etc. A course may run the term length (14 weeks + 2 weeks for finals), but it is not mandatory. Short courses (7 or 8 weeks) is possible.CourseCourseA course will be the topic of study offered by a school and under the umbrella of a subject. The course may or may not have multiple sections to support the demand by students to take the course.A course is used to provide education towards meeting the expectations associated with receiving a degreeClass, subjectCDW2020-06-01
Student/CourseReg Index NumberThe reg index number is a unique value representing a course and section for a specific term and year.CourseCourseThe reg index allows for a course and section to be quickly identified without the need for multiple fields to be referenced.This value provides a user to quickly reference a course and section during a specific timeframe.course, section, term, year, subject code, offering unit codeSDW, CDW2021-04-15
Student/CoursesubjectA logical grouping of courses based on a common topicCourseCourse OwnerWhile a subject can have the same name as major curriculum, the subject is not bound by a curriculum. Subjects are a logical grouping only. Subjects are frequently NOT named the same as a minor curriculum.Subjects are used to set a hierarchical grouping of courses into a logical constructmajor, minor, curriculum, offering unit, courseA subject code is part of a course code.Lenore Neighborn, CDW2020-05-01
Student/Coursecross listingThe creation of multiple course numbers for the same course.Coursecross-llisted courseThere will be a primary "owner" of the course. From which, up to four other cross listings can occur.This is done to attract students from different departments to a course that may be applicable to allThe course Women and American Politics is offered by both the Political Science and Women's Studies programs. Political Science is the primary "owner" of the course.Lenore Nieghborn, Amy Brainard, CDW2020-05-01
Student/Courseoffering unitThe school associated with the department that created the course that is being offered to University students.CourseSubject OwnerThere will be only one offering unit for a course.The offering unit is used to associate a course to a school.course, subject, school2020-06-01
Student/CourseAsynchronousA course with no set day/time requirement.Course TypeCourse DeliveryAsynchronous courses differ from synchronous courses as they don't have attendance requirements based on a distinct or set day/time.Asynchronous courses are used with remote courses to offer students flexibility and school/life balance.remote course, synchronous2020-08-01
Student/Courseindependent studyIndependent study is a form of educational activity undertaken by an individual student with little to no supervision.Course TypeMode of InstructionA student and their professor will generally agree upon a topic for the student to research with minimal instruction and guidance from the professor for an agreed upon number of academic credits.Independent studies provide a way for well-motivated students to pursue a topic of interest that does not necessarily fit into a traditional academic curriculum.mode2020-06-01
Student/Courselaboratory workLabs are smaller, more individual course components that supplement lectures. They vary in length and are valued at one credit.Course TypeMode of InstructionLabs develop intuition and deepen understanding of concepts through the act of doing.Laboratory classes provide students with first-hand experience with course concepts and with the opportunity to explore methods used in their field of study.modeLabs are a component of a course.2020-06-01
Student/CourseLecturesA presentation of information about a particular subject in a group setting (classroom or online).Course TypeMode of InstructionLectures are the primary, and in some cases, the sole mode of instruction.Used by faculty to present information or teach students about a particular subject.mode2020-06-01
Student/CourserecitationsA small-group environment that allows students to review and discuss what was taught during a lecture.Course TypeMode of InstructionA recitation is a small discussion group meant to further the knowledge imparted.A recitation is used to reinforce lecture materials through application, problem-solving, etcmode, section2020-06-01
Student/CoursecreditA numerical value that represents the amount of work in intended learning outcomes and verified by evidence of student achievement.Creditcredit hourA credit is based on the amount of time and effort required by the student. One credit=50 minutes * 14 weeks of study. Note that different components of a course can have different credit values. A lab receives one credit (typcially) for a 3-hour weekly meeting.Credits are used to represent successful completion of a course.credit hourA typical 14 week course is 3 credits. An exaple could be a course with 2 55 minute lectures and one recitation per week.2020-06-01
Student/CourseCurriculum Option CodeA code appended to the end of the curriculum to denote a variation of the curriculum or the location where the curriculum is being offered.CurriculumCurriculumOffers a distinction for the curriculum that is being taken by the student during the term.For location, the code will indicate off-campus curriculum. for options, will indicate a subset of the curriculumoptionThere are a LOT of various codes and they all mean something different. Option Code Example: 212=Earth & Atmospheric Sciences 212A=Earth & Atmospheric Sciences Interdisciplinary 212B=Earth & Atmospheric Sciences Meteorology 212C=Earth & Atmospheric Sciences Physical Oceanography 212D=Earth & Atmospheric Sciences Soil Science Location code Example: 006=Pre-Business (Undergraduate) 006 A=Pre-Business Atlantic Cape 006 W=Pre-Business Western MonmouthSDW2021-04-14
Student/Courseregistered enrollmentStudents who have enrolled in a course and have not withdrawn from that course within eight days of the start of the course.Enrollmentenrollment statusRegistered enrollment means that the course and the outcome of attending that course will be reflected on the student's record.Registered enrollment can be used to deteremine the number of students that attended a course.enrolled, registered for a classIf a student withdraws from a course after eight days, it is still a registered enrollment. However, the student will receive a "W" for their grade.Lenore Nieghborn, CDW2020-05-01
Student/CourseSeatA defined unit of space allocated to a student in course.EnrollmentSpace AllocationA seat represents a single student in a single course. A student can have multiple seats allocated to the individual, but a seat can only be associated to a single student.A seat is used to allocate students to a classregistered enrollment2020-04-01
Student/CourseDegree CreditDegree credit is a flag that indicates whether the course taken by the student will be applied towards receiving their degree.GradesDegree CreditThis distinguishes courses taken by the student that are applied towards their degree or not. There are many reasons that a course would not be used towards their degree credit.Functionally, this provides a high level view of courses a student has taken that is applied towards degree receipt. Look to the example section for more detail.degree credit indicator, gpa indicator, non matriculated, gradeReasons a course would not be included towards the degree include (but are not limited to): - Non Matriculated, - Failed the course (course repeat indicator), - Withdrew or did not receive a grade for the course, - unspecified (matriculating), - Lab Course, - zero-credit courseSDW, CDW2021-04-16
Student/CourseGrade PrefixThe prefix code flags whether a grade is applicable to the student GPA and/or degree.GradesDegree CreditBecause there are different circumstances when a grade may or may not be applied, the prefix indicator clarifies the reasons.The prefix indicator can be used to group or exclude grades that should not be associated to a student GPA or workdegree credit, prefix indicator, GPAPrefix indicators include: E. Course does not carry degree credit; grade is not computed in the cumulative grade-point average. J. Counts as degree credit, but is not calculated in the cumulative grade-point average. K. Does not count as degree credit, but is calculated in the cumulative grade-point average. N. Course does not carry degree credit; grade does not affect the cumulative grade-point average. The grade assigned will be S or U. This is used mostly at Rutgers-Neward P/NC. Indicates that the course was taken under the Pass/No Credit grading option. Degree credit is granted when the grade is Pass; the grade does not affect the cumulative grade-point average. See Pass/No Credit in a previous chapter of this catalog. R. Repeated course option, available to students in their first year at Rutgers University; grade may have an effect on degree credits and cumulative grade-point average. See the previous section on Repeated Courses.SDW, CDW2021-04-19
Student/CourseInstructionThe dissemination of knowledge through the use of various methodologies. These include, but are not limited to: lectures, recitations, discussions, laboratory work, studio work, research, independent study, supervised experience, affiliated programs, course credit expectationInstructionInstructionInstruction is the umbrella that houses all modes and methods of education.Instruction is used as a catch-all for all educational programs and processesLectures, recitations, discussions, laboratory work, studio work, research, independent study, supervised experience, affiliated programs, course credit expectation, class, courseworkThe types of instruction in this course includes lectures, recitations, and some lab work.2020-04-01
Student/CoursemodeA component of course delivery. Typical course modes include: All modes, Hybrid Section, Ind Proj, Intern, Lab, Lec, Non-Inst, Online, Recit, Remote-Asynch, Remote-Synch, Sem, Thesis, WorkshopModeModeA mode is how a component of a course's subject matter is delivered. There can be one or many modes.A mode is used to distinguish the types of knowledge delivery used in a course.mode, section2020-06-01
Student/CourseAffiliate programsPartnerships between the University and an area of interest to promote a common goal.ParternshipsInternshipAffiliate programs are partnerships unique for each department.An affiliate program can be industrial or corporate (internships), or study abroad-basded.internships, study abroad2020-06-01
Student/CourseIntensive English @RELIEnglish language instruction to non-native English speakers for academic, professional, business, and social/acculturation purposes.ProgramEnglish Languate InstituteThis program is geared specifically to assist non-native English speakers and is offered specifically by the Rutgers English Language Institute (RELI)Used to foster students' language competency in reading, writing, speaking, and listening, but also to develop students' cultural understanding of the world at large and in particular, of the United StatesEnglish, non-native speaker, foreign exchange student, Rutgers English Language Institute (RELI)PALS Site2020-05-01
Student/CourseResearchAn inquiry or investigation conducted by a student that makes an original intellectual or creative contribution to the discipline.ResearchResearch2020-04-01
Student/CourseCurrent Admit Type CodeA code indicating the student last (current) category of admission. This may not be the same as their original admission type.StudentAdmissionsProvides the current admissions type for the student. If the student changed their status (eg, non-matriculating), it will be reflected here.Provides grouping for current admission into the universityAdmit Type, Transfer Student, Freshman, Non-Matriculated0=Non-matriculated, 1=Freshman-entering Rutgers University for the first time, 2=Undergraduate student with twelve or more college credits entering Rutgers University for the first time. Does not apply to AP credits transferred, 3=Graduate Admit, 4=Dean to Dean Transfer-transferring from one unit to another within the same region, 5=provisional return to the same unit on a conditional basis; conditional reinstatement, 6=Intra-University Transfer: Currently enrolled undergrad student transferring from one unit to another, 7=A matriculated student changing degree sought status within the same unit; graduate units only, 8=Readmit: first UG degree at RU; admitted for second UG degree at RU, 9=Readmit: (undergraduate and graduate) A student returning to the same unit in a matriculated statusSDW2021-04-14
Student/CourseOriginal Admit Type CodeA code indicating the student original category of admission. This may not be the same as their current admission type.StudentAdmissionsProvides the original admissions type for the student. If the student changed their status (eg, non-matriculating), it will NOT be reflected here.Provides grouping for original admission into the universityAdmit Type, Transfer Student, Freshman, Non-Matriculated0=Non-matriculated, 1=Freshman-entering Rutgers University for the first time, 2=Undergraduate student with twelve or more college credits entering Rutgers University for the first time. Does not apply to AP credits transferred, 3=Graduate Admit, 4=Dean to Dean Transfer-transferring from one unit to another within the same region, 5=provisional return to the same unit on a conditional basis; conditional reinstatement, 6=Intra-University Transfer: Currently enrolled undergrad student transferring from one unit to another, 7=A matriculated student changing degree sought status within the same unit; graduate units only, 8=Readmit: first UG degree at RU; admitted for second UG degree at RU, 9=Readmit: (undergraduate and graduate) A student returning to the same unit in a matriculated statusSDW2021-04-14
Student/CourseAdmit Degree TypeCode degree type for students who transferred from a NJ community collegeStudentDegree TypeDegree types are all associates-based degreesProvides an opportunity to see the prior degrees of NJCC studentsDegree1= AA Associates in Arts,2=AS Associates in Science,3=AAS Associates in Applied Sciences, 4=AFA Associates in Fine Arts, 5=AT Associates in TeachingSDW2021-04-14
Student/CourseCitizen Status CodeA code indicating the student status with respect to United States citizenshipStudentStudent typeBuckets student as citizen, non-citizen (perm), or non-citizen (non-perm)Provides quick assessment of student body and citizenship statusCitizenship, Residency status1= U.S. Citizen,2=Non-Citizen, Permanent Resident,3=Non-Citizen, Non-Permanent Resident (granted a temporary visa)SDW2021-04-14
Student/CourseEthnicity CodeThe code identifying the ethnicity as described by the student during admissions.StudentStudent typeThis code provides the unique ethnicity for the student.Used to help identify the ethnicity of the student bodyethnic code, etchnicity Codes: 1=American Indian or Alaskan Native 3=Black, Non-Hispanic 4=Hispanic, Non-Puerto-Rican 5=Puerto Rican 6=White, Non-Hispanic 7=Other Racial/Ethnic Group 8=Asian only 9=Native Hawaiian or Pacific Islander/Non-Asian N=No response. T=More than one race U=UnknownSDW2021-04-15
Student/CourseInternational StudentA non-immigrant visitor who comes to the University to take classes. They intend to stay in the US temporarily.StudentStudent typeInternational students do not have US citizenship or legal permanent residence ("green card"). They are currently in the US on a non-immigrant visa status ("F-1")NAF-1 Visa, ISSS, International Students and Scholars, Rutgers GlobalInternational students can be designated by their visa statusSDW2020-04-01
Student/CourseDivisionA division is a unique grouping of similar departmentsAcademic UnitThe highest level of grouping within a school. A division can be faculty-based or staff-based.A division is used to group similar departments.Discipline, DepartmentA division, when staff based, can be the staff for the Dean's Office. An example of an academic division is Math and Physical Sciences.SDW, Insight2020-04-01