Guide to Rutgers Online Learning Management Systems & Services
Prepared by Johnny Nunez
Online Course Development Program (SAS)
Learning Management Systems (LMS)
Learning Management Systems (LMS) Training
This document contains information about a variety of online education platforms and services available to the Rutgers community. The documents are focused on how the tools can be used in an educational setting and how to get started using them. Rutgers University campuses utilize four online learning management systems used by faculty and students for online learning that can be accessed from Rutgers online learning website: https://onlinelearning.rutgers.eduhttps://onlinelearning.rutgers.edu/current-students. The four online learning management systems offered by Rutgers University are:
- Blackboard (Newark)- Blackboard is an online course management system that acts as an extension to the classroom. This system is very easy to use and provides such features as: posted course materials and announcements, discussion boards, virtual chat sessions with whiteboard functionality, email functionality, a digital drop box for students to submit assignments, and online assessments. Blackboard is the most frequently used platform in Rutgers-Newark: https://blackboard.newark.rutgers.edu/webapps/portal/frameset.jsp
- eCollege (New Brunswick & Camden) -The Pearson Learning Studio (eCollege) Learning Management System is a comprehensive, on-demand, online learning solution available for the delivery of fully online, hybrid, and face-to-face courses. eCollege is used extensively by instructors in Rutgers-New Brunswick and Rutgers-Camden: http://onlinelearning.rutgers.edu/ecollege-student-login
- Sakai (New Brunswick & Camden)- Sakai is a learning management system designed for helping professors supplement their courses with online resources, exams, assignments, and more. Sakai has approximately 45,000 unique users per week, and represents approximately 70% of the for-credit course sections taught each year. Sakai is used extensively by instructors in Rutgers-New Brunswick and Rutgers-Camden: https://sakai.rutgers.edu/portal
- Moodle (Health Sciences) - Moodle is a learning platform designed to provide educators, administrators and learners with a single robust, secure and integrated system to create personalized learning environments. Moodle provides a flexible tool-set to support both blended learning and 100% online courses. Moodle has is the most frequently used platform in Rutgers-Health Sciences: https://moodle.rutgers.edu/login/index.php
The SAS Curriculum Committee oversees the approval of new and/or existing online or hybrid courses for schools within SAS, while Rutgers Newark and Camden campuses similarly have curriculum committees that oversee approval of online courses for their respective schools.
The Office of New Program Initiatives & Digital Learning works with SAS faculty, departments, and degree-granting programs, as well as partners within the University and in industry, to develop new programs in five areas:
- Online Courses and Programs
- Master's Degree Programs
- Summer/Winter Session Courses
- Off-Campus Courses and Programs
- Educational and Research-Based Product
The 2008 Higher Education Opportunity Act (HEOA) requires institutions with distance education programs to have security mechanisms in place that ensure that the student enrolled in a particular course is in fact the individual who also participates in course activities is graded for the course, and receives the academic credit. The Center for Online and Hybrid Learning and Instructional Technologies (COHLIT ) makes available a sophisticated exam proctoring service titled Examity that integrates with learning management systems such as Blackboard, eCollege, Sakai and Moodle. Billing for Examity is at the discretion of individual units/faculty and thestandard billing method requires each student to pay the exam fee via credit card on a secure site. Alternatively, academic units that choose to cover the fees centrally will be invoiced by COHLIT at the end of each semester. Additional information about Examity can be found here:
Various department within Rutgers Rutgers New Brunswick, Newark and Camden campuses offer online teaching certification programs, video caption and text transcripts services and tools to assist faculty in online pedagogy and course development.
These departments are:
Rutgers Chemistry department
The Chemistry department provides a web based platform, eGyan, that offers online recitations used by over 2,000 chemistry students that started in Fall 2013. Currently, this online platform is only available to Chemistry department faculty and students with planned availability in other departments during the Fall of 2015. They are looking for other small departments within Rutgers to pilot their system. The Chemistry department’s goal is to create a stable online environment so teachers can perform online recitations from within Rutgers campus network.
The eGyan platform is programmed in java and hosted at Hill Center on the server infrastructure that is maintained by OIRT. The egyan web based platform provides features such as chat box, import PowerPoint & database files, virtual whiteboards, real time polls and quizzes, online recitations, virtual labs, social media and webcam broadcast. What makes eGyan different from other online learning systems is that it’s not asynchronous and allows students to interact with instructors in real time. Students post questions in real time while viewing and listening to an instructor on a webcam using a virtual whiteboard to teach. The web browser platform does not require software installation and all content uploaded and recorded such as virtual whiteboards are archived for students and instructors to access at anytime throughout the semester. Multiple whiteboards can be created and the platform also utilizes Java glass pane technology that is used to write on a computer desktop, web browser, software application...basically anything on a computer screen.
The Chemistry department’s IT staff will assist to provide individual and group eGyan training sessions for faculty and/or instructors to learn the platform. A sandbox page is available for online recitations only for people to see some of the things they are doing. The eGyan online services the Chemistry department provides are:
- Online labs- Online Labs allow students to work together in an interactive virtual environment while conducting real time simulations.
- Online Study Groups - Study groups allow students to work together in an virtual environment. They can do this with any mobile devices from anywhere from their dorm rooms to the library.
- Academic Social Network- The Academic Social Network allows students across multiple disciplines to find help from other students who can help them.
- Online Recitation- Online Recitations allow instructors to class through a virtual space in real time with Webcam integration. An instructor can create polls, import PowerPoint and local database files, create online quizzes, answer questions via chat box and display content via virtual whiteboard.
To access the Chemistry department sandbox page you will have to create an account and access the sandbox at: https://www-1.egyan.rutgers.edu/#/
Division of Continuing Studies (DOCS)
The Division of Continuing Studies provides online learning management training, video caption and transcription services for online course material in regards to online learning. The online learning management services the Division of Continuing Studies provides are:
Training- online teaching certificates consisting of four, six week courses at $100 each and are platform agnostic, though taught in eCollege. Additionally, they provide one-on-one training and occasional workshops at no charge.
Video Services- caption and transcription services provided by DOCS use a highly-regarded service called 3Play Media, an ADA section 508 web-based compliant player for video captioning, transcription and subtitling. Video services for members of the Rutgers community are charged $175/hr.
Office of Information technology (New Brunswick Campus)
The Office of Information Technology (OIT) hosts Rutgers Sakai learning management system created by OIT Sakai developers and provide 24/7 technical support. They provide group and individual training for online and hybrid course development primarily for Sakai, but provide training on eCollege as well. The Office of Instructional Research Technology (OIRT) provides department outreach online training for full course technologies, budget creation and proposal for online course development. The online learning management system training, video and instructional design services for members of the Rutgers community are paid by student computing fees and are free of charge. The online learning management services OIRT provides are:
Training- Sakai learning management system trainings are available for individuals, groups, and classes at OIRT’s offices or trainees’ campus location. Sakai web based and workshop training for members of the Rutgers community are free of charge and are made available at: https://oirt.rutgers.edu/instruc/workshops/
Video Services- video caption and text transcription services provided by OIRT staff use Camtasia (for screen recording) and Dragon (voice recognition and dictation software) to produce quality media for course content. Video recorded in Camtasia in conjunction with dragon are used to create a transcript audio file that is uploaded to Rutgers YouTube channel caption service for streaming. Video services for members of the Rutgers community are free of charge.
Instructional Design- OIRT instructional designers conduct trainings and workshops on technologies used to produce quality media and course content. Whether you have an existing online course or plan to develop an online program from scratch, the department outreach training encompasses full online and hybrid course development that entails content delivery, identify technology tools, budget assistance for entrepreneurial program funds, and proposal assistance for online program approval for curriculum committee. Instructional Design services for members of the Rutgers community are free of charge.
Scarlet Apps for Education- ScarletApps is the Rutgers implementation of Google Apps for Education. Rutgers has partnered with Google to provide these resources to the Rutgers community. The ScarletApps suite includes the core Google hosted applications; Gmail, Docs, Calendar, Talk, Video and Sites. In addition to the core suite, Google has added dozens of additional apps such as “Classroom” that is designed to help teachers create and collect paperless assignments, including time-saving features like the ability to automatically make a copy of a Google Document for each student. It also creates Drive folders for each assignment and for each student to help keep everyone organized. Students can keep track of what’s due on the Assignments page and begin working with just a click. Teachers can quickly see who has or hasn't completed the work, and provide direct, real-time feedback and grades right in Classroom. Google Classroom is a good supplement for face-to-face courses and to request access to Google Classroom on ScarletApps, faculty will have to have to request teacher access by filling out this form: https://docs.google.com/a/scarletmail.rutgers.edu/forms/d/1Wl3O-CCIG5PWHJKhhrgc66l50VtaSLEYblzf85y0cD4/viewform
School of Arts and Sciences (New Brunswick Campus)
The School of Arts and Sciences office of New Program Initiatives and Digital Learning provides guidance and assistance for online course development, Entrepreneurial and Marketing Award Programs, Creative Works Project, net revenue sharing procedures and selection of memorandum of understanding contracts. They also help departments find instructional design assistance and technical disability resources.
Rutgers Biomedical and Health Sciences (RBHS)
Rutgers Biomedical and Health Sciences (RBHS) use Moodle for their online course management system, primarily for Health Sciences. The Office of Instructional Technology and eLearning Solutions (ITeS) is part of Rutgers University’s Office of Information Technology (OIT). They provide support and administration for the University's Learning Management Systems (LMS) Moodle and conduct training on the general and specialized discipline-specific uses of Moodle. The online learning management services ITeS provides are:
Web Based Training- Access to Moodle video tutorials is available at Rutgers ITes websites: http://ites.rutgers.edu/video-tutorials/
Instructional Design- Instructional Designers are available to assist you in selecting appropriate tools, technology, and media to build specific course activities and learning objects that achieve your various course objectives and program competencies. Instructional Design services for School of Health faculty are free of charge.
Video Services- video caption services provided by Instructional designers use iSpring Presenter to record video and audio narrations, add quizzes and surveys within Microsoft PowerPoint software. The software iSpring converts the PowerPoint presentation to a flash movie, which you can upload to Sakai or eCollege as a much smaller .swf flash file.
The Office of Academic Technology (Newark Campus)
Blackboard is a partnership between Newark Computing Services (NCS) and the Office of Academic Technology (OAT) and primarily used at Rutgers Newark campus. The department of Network Computing Services provides support, training and guidance in the use of Information Technology to the Rutgers Newark community and the department of Office of Academic Technology manage the course scheduling process and general purpose classrooms in support of teaching and learning. The online learning management services Network Computing Services provides are:
Training- Blackboard page: Access to Blackboard how-to documentation and workshop training session are available at Rutgers Newark Blackboard website: http://blackboardinfo.newark.rutgers.edu/training2.html.
Video Services- video caption services are provided through a web based solution, http://screencast-o-matic.com, to record video and audio narrations. The free version gives you 15 minutes record time and the Pro version gives you unlimited record time for $15 a year subscription fee.
The Office of Instructional Design & Technology (Camden campus)
Online courses offered through the Rutgers-Camden campus are offered on both eCollege and Sakai. The department of Instructional Design & Technology (IDT) provides online learning management system training and video services for Rutgers Camden faculty. Rutgers New Brunswick Office of Information Technology hosts Rutgers Sakai learning management system and provide 24/7 technical support. The online learning management services IDT provides are:
Online Training/Workshops- Access to Sakai and eCollege how-to documentation and workshop training session are available at Rutgers Camden’s Instructional Design & Technology website: https://idt.camden.rutgers.edu/support/
Instructional Design- Instructional Designers are available to assist you in selecting appropriate tools, technology, and media to build specific course activities and learning objects that achieve your various course objectives and program competencies. Instructional Design services for members of the Rutgers community are free of charge.
Video Services- video caption services provided by Instructional designers use iSpring Presenter to record video and audio narrations within Microsoft PowerPoint. The software iSpring converts the PowerPoint presentation to a flash movie, which you can upload to Sakai or eCollege as a much smaller .swf flash file to share with students.