The SAS IT Office currently has a staff of four Application Developers dedicated to writing software for SAS Undergraduate Education and the SAS Dean's Office. Currently we are unable to offer programming services to departments but we hope to offer this service in the future. Until we have the resources to make this service available more widely, we would be happy to recommend and work with outside contractors who can perform this service.
By working with our office to manage your outside programming project we can help ensure with the application's design and security. We can also make sure that the software is written in a way that will allow us to host the applications on our central servers. By hosting the applications on our servers you can either save time by not having to manage your own server or pay exorbitant fees to for an outside hosting service.
For descriptions of applications, including which departments are using each of them, click application name or scroll down further in the page, view the Software Development Application Catalog, Search or view the all SAS Application pages pages.
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Aastra Data Collection
DESCRIPTION: This application is used to compile data used in the implementing the university's new Voice over IP telephone system. The university has partnered with a telecommunications company called Aastra, which requires the data that is used in setting up each new telephone to be in a very specific format. The system currently has information for over 6,000 telephones, running the gamut from the model of telephone, to the number that appears on the call ID display, to the building and jack number.
DEPARTMENT(S)
- Rutgers Telecommunications Division
- SAS IT Office
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Academic Planning and Advising Day Registration
DESCRIPTION: The Academic Planning and Advising Day Registration (APA Registration) application allows Dean's Office staff to schedule APA Day sessions and manage student registration.
DEPARTMENT(S)
- SAS Dean's Office
URL: APA Registration
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Academic Rank
DESCRIPTION: The Academic Rank application allows SAS students in their junior or senior year to see their ranking within their graduation class. Application administrators are able to archive the ranking based on graduation year and update system configuration and templates.
DEPARTMENT(S)
- SAS Dean's Office
URL: Academic Rank
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Academic Standing
DESCRIPTION: The Academic Standing application allows the Academic Services staff to manage student academic standing. This includes functionality for determining standing and sending out email notices about standing status changes.
DEPARTMENT(S)
- SAS Academic Services
URL: Academic Standing
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Box Request System
DESCRIPTION: The Box Request application allows SAS staff to request delegated administrator status for Box. It also allows approvers to view the requests and act upon them.
DEPARTMENT(S)
- Rutgers OIT
URL: Box Request Form
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Celebration Registration
DESCRIPTION: The Celebration Registration application was created to allow recent graduates to register for the October 2021 in-person 2020 & 2021 graduate celebrations. This application will soon be modified to become a more generic event registration system.
DEPARTMENT(S)
- SAS Dean's Office
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Committee Nominations
DESCRIPTION: This portal allows faculty members to nominate themselves for various SAS academic governance committees, such as Academic Standing, Core Requirements, Curriculum, and Undergraduate Admissions and Scholarship. The nominations are then passed along to the SAS Voting System for election.
DEPARTMENT(S)
- SAS Dean's Office, SAS Department Administrators, and SAS Faculty
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Course Catalog System
DESCRIPTION: The purpose of the course catalog application is to streamline the process of adding, dropping, and editing SAS course catalog information. The application intends to accomplish this through automation and web accessibility.
DEPARTMENT(S)
- SAS Undergraduate Education
- SAS Dean's Office
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Course Release Data Entry
DESCRIPTION: This is a temporary data collection utility for collecting information about course releases, which allow faculty members to have reduced teaching loads.
DEPARTMENT(S)
- SAS Dean's Office and SAS Department Administrators
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Dean's List Letter
DESCRIPTION: Online Dean's List generation program. Upon student login, generates a dean's list letter in PDF format (if the student is on the dean's list) instead of a physical letter. Administrators are able to login and view the list of students.
DEPARTMENT(S)
- SAS Academic Services
URL: Dean's List Letter
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Dismissal Form
DESCRIPTION: Students dismissed from the School of Arts and Sciences by the Committee on Scholastic Standing can use this form to appeal the decision. Access to the form is granted by Academic Services because by this point th e student's NetID has been disabled; in addition to searching by name or RUID, the form can display a list of students who have been marked with a special topic ID in MyAdvisor. The form includes questions to answer, a rich text editor to write the appeal letter, and attachment uploading. Staff can then log in and manage the appeal decision.
DEPARTMENT(S)
- SAS Academic Services
URL: Dismissal Form
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Email Signature
DESCRIPTION: The Email Signature application allows SAS employees to build their "approved" email signature easily from a template. User information is pre-populated from HR data and users can modify information and select which fields they'd like to include in their signature. Employees can also easily include an approved legal disclaimer at the bottom of their signature. Once generated, they can export in formats which can be used with various email programs.
DEPARTMENT(S)
- All SAS employees
URL: Email Signature
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Employee Lifecycle Management System (ELMS) - Onboarding Portal
DESCRIPTION: The Employee Lifecycle Management System (ELMS) is intended to facilitate managing an employee throughout their entire RU SAS lifecycle, from onboarding to offboarding. SAS IT is building this complex application in stages. The first, and only component at this time, is the SAS Onboarding Portal. This serves as a communication tool between SAS Human Resources and all departments/units in which the job details and all required documentation can be uploaded in order to hire new employees in the School of Arts and Sciences. SAS Human Resources reviews all detail provided by the departments/units and moves forward, if applicable, with processing the I-9 to determine employment verification, and facilitating a template-based hire in HCM. Additional functionality will continue to be developed for other processing during an employee's career at RU SAS.
DEPARTMENT(S)
- SAS Departments and HR
URL: Employee Lifecycle Management System (ELMS) - Onboarding Portal
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ESL/ITA Tracking System
DESCRIPTION: This system is designed to track the ESL testing process for students/TAs. The system has a student facing interface, an administrative interface and a department interface. There are three main functions that the system aims to handle:
- Student Functions: Signup for test, review test results, manage login credentials.
- Administrative Functions: Manage users, designate department viewers, input test results, create test schedules, manage student records, run reports.
- Department Functions: View student test results for a given department.
DEPARTMENT(S)
- SAS English/English Writing Program
- All SAS Departments (view only)
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Faculty Compensation Review
DESCRIPTION: The Faculty Compensation Review application allows for full and distinguished professors to apply for a compensation review under the terms of Article VIII Part Three of the Agreement between Rutgers and the AAUP-AFT.
DEPARTMENT(S)
- All SAS Departments/Programs
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Graduate Tracking System
DESCRIPTION: The tracking database aims to improve the visibility of graduate student data among all interested parties within SAS and in other units at Rutgers. There are 4 components to the system:
- Graduate Student Offer package data collection and management.
- Financial tracking and reporting on graduate student support throughout their career at RU.
- Forecasting, reporting and analysis of financial, demographic and academic data on all doctorate level graduate students.
- Electronic offer letter generation, archiving and management.
DEPARTMENT(S)
- SAS Dean's Office
- Graduate School NB
- Some non-SAS areas
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Graduation Awards
DESCRIPTION: The Graduation Awards application is used by academic departments for tracking GRADUATING SENIOR students who are receiving departmental awards.
DEPARTMENT(S)
- SAS Academic Departments
URL: Graduation Awards
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Hiring Proposal System
DESCRIPTION: System for collecting and reviewing proposals for hiring personnel that includes features for Area and Executive Dean review, as well as reporting and tracking features.
DEPARTMENT(S)
- SAS Dean's Office
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Honors Capstone
DESCRIPTION: The Honors Capstone application is for used for Honors Program students to submit their Capstone Form. Faculty advisors and Honors office staff can review the submission.
DEPARTMENT(S)
- SAS Honors Program
URL: Honors Capstone
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Honors Course Registration
DESCRIPTION: This project eliminates the need for paper forms entirely. Students log-in to the site and are able to submit their course selections directly into our secure database. Parts of the form are automatically populated to help eliminate data entry errors. Administrators may then log-in and review the submitted course selections in a defined review process that the software manages. Data can then be exported for sending to the registrar. The student data is also automatically retained in the database for review at any time.
DEPARTMENT(S)
- SAS Honors Program
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Honors Faculty Mentors
DESCRIPTION: The Honors Faculty Mentor application is for Honors Program students who wish to be matched with a faculty mentor.
DEPARTMENT(S)
- SAS Honors Program
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Honors Program Application for Continuing Students
DESCRIPTION: This application allows students to apply to the Honors program, including basic personal information and a few uploaded documents. "Reviewer" users can then give these applications a score of 1-4. Once an application has 2 scores (reviewers cannot see a previous score), it is marked as "reviewed". "Admin" users can see a full list applications and their scores.
DEPARTMENT(S)
- SAS Honors Program
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Honors Seminar Proposal
DESCRIPTION: Faculty who wish to teach an Honors Course or Seminar can suggest it using this form. In addition to the major focus and content of the seminar or course, the faculty member can provide some basic logistical requests (preferred campus, day, time, enrollment limitations). Honors Program staff can then export the proposals in a spreadsheet.
DEPARTMENT(S)
- SAS Honor's Program
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Insight
DESCRIPTION: The Insight system was created to provide everyone in the School of Arts and Sciences a portal through which data could be accessed and analyzed. The system will always be a work in progress with many more additional modules planned to continually expand the available capabilities.
This initial release of the software synchronizes data from central systems once per day. Data that isn't available from the central systems will be maintained by the Dean's Office or the departments themselves. The system's ability to allow departments to maintain their own data is a key feature that helps ensure that everyone is working from the same data.
An additional goal of Insight is to minimize the number of places where data will have to be managed. At present, if the Chair of the department changes, that information must be updated manually in several different locations. We are currently connecting the Insight system to the Joomla Content Management System, our Mailman Listserv system and to other software packages within the school. Once these connections are complete, departments will be able to have Insight automatically update their webpage, mailing lists, access permissions and any number of other sources of information by simply changing the information in Insight.
For more information about Insight's capabilities and documentation on the use of the system, see the information below.
Please note you must have a Rutgers Box account in order to view this video.
Documentation: Insight Documentation (pdf)
DEPARTMENT(S)
- SAS Dean’s Office
- SAS Faculty
- SAS Staff
URL: Insight
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Invite System
DESCRIPTION: This system allows users to manage an invitation list for an event. A single event can take place one or more times, and in the case of the latter the host can allow guests to RSVP or any or all of the sessions, or just one. The host can invite specific people or use a unique URL to allow guests to self-register. A host planning an event can also present several possible dates and ask prospective guests to vote on when it should take place.
DEPARTMENT(S)
- SAS IT Office
DOCUMENTATION LINKS
URL: Invite System
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Live Chat
DESCRIPTION: The Live Chat application integrates with department web sites and allows students to engage in an online chat with advisors. Transcripts of chat sessions are automatically entered in the student's record in the MyAdvisor system.
DEPARTMENT(S)
- SAS Departments and Academic Services
URL: Live Chat
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Mellon Fellowship
DESCRIPTION: Application for managing student requests for Mellon Fellowships (both summer grants and dissertation fellowships). Includes faculty recommendation entry, department and select committee review, and reporting features.
DEPARTMENT(S)
- SAS Dean's Office
URL: Mellon Fellowship
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My Advisor
DESCRIPTION: This application manages interactions between advisors and their students. Advisors can add action items and comments, students' and other users' access to which may be restricted. The system also links to the students' requests in MyMajor and any information in Senior Review. Advisors may access student records directly or search based on various criteria.
DEPARTMENT(S)
- SAS Academic Services
URL: My Advisor
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MyMajor
DESCRIPTION: MyMajor is a system designed to simplify the management of student's requests for changes in majors, minors and graduate dates. Through a customized web interface, students are able to login and view available majors and minors, read information about prerequisites and place requests to declare or change their majors or minors. In the same interface, students are also able to request a graduation date. For administrators, all student requests are placed into a "queue" that is color coded with full search & sort capability. Requests are individually approved or denied based on the criteria set for each major or minor. Departments are also able to login and approve or reject student requests for their departments.
DEPARTMENT(S)
- SAS Academic Services
- School of Environmental and Biological Sciences
- All Departments
URL: MyMajor
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News Manager
DESCRIPTION: Application for handling of the weekly email SAS News Digest. Allows for news item submissions from SAS personnel, and includes review and digest compilation features for use by the Dean's Office.
DEPARTMENT(S)
- SAS Dean's Office
URL: News Manager
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NTT Appointment System
DESCRIPTION: This application manages the appointment and re-appointment of non-tenure track faculty at SAS. Includes functionality to generate letters and an extensive approval system allowing for complex workflows.
DEPARTMENT(S)
- SAS Dean's Office
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NTT Hiring Proposal
DESCRIPTION: The NTT Hiring Proposal application allows for collecting and reviewing proposals for NTT Teaching/Professional personnel that includes features for Division and Executive Dean review, as well as reporting and tracking features.
DEPARTMENT(S)
- SAS Department Administration and Dean's Office
URL: NTT Hiring Proposal
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Passport Event Registration System
DESCRIPTION: There are several legacy systems for managing invitations to specific events. One is for the Students in Transition and Passport Seminars.
DEPARTMENT(S)
- SAS Academic Services
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Policy and Practice Library
DESCRIPTION: The Policy and Practice Library application is a document management system and landing page with links to relevant policy and practice documents for SAS.
DEPARTMENT(S)
- SAS Dean's Office
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Postdoc Appointment System
DESCRIPTION: This application manages the appointment and re-appointment of postdoc faculty at SAS. Includes functionality to generate letters and an extensive approval system allowing for complex workflows.
DEPARTMENT(S)
- SAS Dean's Office
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Promotion Packet Repository
DESCRIPTION: Application for upload and review of faculty promotion materials. Allows for PDF document uploads, sorting and compilation download features, and detailed review and commenting features.
DEPARTMENT(S)
- SAS Personnel Office
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PTL/COAD Appointment System
DESCRIPTION: Comprehensive app for requesting, reviewing, and approving departmental requests for part-time lecturers and coadjutants. Includes Personnel and Business Office review, generation and email of PDF offer letters, and prior appointment tracking and reporting.
DEPARTMENT(S)
- SAS Personnel
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PubMed Parser
PubMed Parser is a multi-departmental publication, author, and user, management system designed to accomplish the following:
- Manage, retrieve, and display publications from PubMed given details for multiple authors across multiple departments
- Allow for the customization and modification of publications retrieved by PubMed on a per-author basis.
- Separation of users into groups that allow overlapping levels of oversight and redundancy when managing publications in the system.
- Provide links to publication indexing services such as PubMed and the Rutgers Library to easily grant the maximum access permitted by law to publications for both university and non-university users.
- Simple integration with new and existing departmental websites via an iframe and JSON interface
- Maintain separate scopes for each author and department administrator – allowing users to modify and access their own information independently of one another and affecting records only related to their own department.
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Purchase Approval
DESCRIPTION: This application allows employees to submit purchase proposals along with supplemental information such as quotes and specifications. Once submitted, there is a 2-level approval workflow. After approval, employees can download a PDF file that contains all of the request and approval information. This will be attached to the formal request as supporting documentation for the purchasing team.
DEPARTMENT(S)
- SAS Dean's Office
URL: Purchase Approval
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Re-Enrollment Application Database
DESCRIPTION: This application allows students to submit an application for re-enrollment. Based on their netid (or RUID), previous academic data is pulled from the SDW, and they can fill in further information and upload transcripts, if necessary. Various levels of admin users then review these applications in various stages of an approval workflow. Depending on the users' decisions, certain pdf letters are emailed to the student, informing them of the decision.
DEPARTMENT(S)
- SAS Academic Services
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RU Graduating?
DESCRIPTION: Quick convenience app for seniors to check if they are graduating and if they are not, the reason why they are not. Works with Senior Review data, and is replicated in myAdvisor.
DEPARTMENT(S)
- SAS Academic Services
URL: RU Graduating?
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RU Scheduler
DESCRIPTION: RU Scheduler is a general-purpose appointment scheduling system. Appointment hosts can set their own hours of availability at individual locations. Guests can limit their searches for available appointments by weekday, campus, or hosts' specialties. Guests can be restricted by eligibility criteria, maximum number of appointments per week, and other factors. Includes support for recurring appointments, email reminders, and reporting.
Documentation: Administrator's Guide (pdf)
DEPARTMENT(S)
- SAS Dean's Office
URL: RU Scheduler
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RU Walking
DESCRIPTION: This application allows graduating students to view and update their contact information and preferred major to be showed on the Convocation. After students confirm the information, they will get a PDF file, which contains a barcode that will allow them to check in to the Convocation. Administrators are able to view how many students have downloaded the PDF file and update student's information.
DEPARTMENT(S)
- SAS Dean's Office
URL: RU Walking
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SAS Excellence Award Program
DESCRIPTION: This application allows invited students to apply for the SAS Excellence Award. It allows award administrators to review the applications and to award selected students.
DEPARTMENT(S)
- SAS Scholarship Office
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Scanned Document Retrieval
DESCRIPTION: This application is for users of copier systems to retrieve scanned documents directly online. Includes administrative features for SAS IT personnel such as user management.
DEPARTMENT(S)
- SAS IT Office
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Senior Review
DESCRIPTION: Senior Review simplifies the process of certifying senior level students for graduation by providing a centralized database with data syncing capability with student records from the student data warehouse (SDW). The application is able to pull records from the SDW nightly based on pre-defined criteria that defines the senior class for a particular school. Administrative users of the application are then able to view course work information for students and track completeness for each general graduation requirement. Department administrators are provided with an interface that allows them to login and certify their own students for a specific major.
DEPARTMENT(S)
- SAS Academic Services
URL: Senior Review
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Special Permission Number
DESCRIPTION: This system processes requests from students seeking to register for closed or restricted courses. Departments can designate which courses and sections are made available to students, who then select their desired sections in rank-preference order. The system can suggest whether or how to assign students to sections based on their selections, limiting factors such as classroom capacity and stop point, and a weighted ranking score based on factors the department can set. Students are notified of their decision via email. Departments can include the SPN in the email or have the student log in to retrieve it; if the student does not retrieve the SPN within a specified deadline, it can be rescinded.
Documentation: Administrator's Guide (pdf)
DEPARTMENT(S)
- SAS Academic Departments
URL: Special Permission
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Student Computing Fund Proposal
DESCRIPTION: This system allows SAS IT to review proposals made by employees for student-facing technology uses of the Student Computing Fund.
DEPARTMENT(S)
- SAS IT Office
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TA/GA Appointment System
DESCRIPTION: Comprehensive app for requesting, reviewing, and approving departmental requests for teaching and graduate assistants. Includes Personnel and Business Office review, generation and email of PDF offer letters, and prior appointment tracking and reporting.
DEPARTMENT(S)
- SAS Personnel Office
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Undergraduate Database
DESCRIPTION: This application allows the Academic Services office to track incoming freshmen and input data that they gather during information sessions these students attend. The application also imports data from various sources (like admissions data) via excel/csv upload. This information can then be altered by the Academic Services' "data entry" users. Also, "manager" users can create specific queries of student data that "query getter" users can download.
DEPARTMENT(S)
- SAS Academic Services
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Video Vault
DESCRIPTION: The Video Vault application allows Rutgers Faculty/Staff and Alumni to record short video messages, directly from the browser. The application features campaign creation, where recorded videos can be saved for a specific event. Adminstrators can review and approve/reject the submissions. This has been most recently used to record short video "congratulations" messages to upcoming graduates for use in the past 2 year's virtual convocations.
DEPARTMENT(S)
- SAS Dean's Office
URL: Video Vault
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Voting System
DESCRIPTION: The Voting System allows administrators to create elections that allow voters to cast their ballots securely and anonymously. Voters can see all of the elections in which they're eligible to vote. Administrators are able to see the progress of each election and anonymous, aggregate results. Administrators can choose to make any completed election's aggregate results public, or can keep them private.
DEPARTMENT(S)
- SAS Dean's Office
URL: Voting System
