How To Guides

Setting Up a Google Hangouts Meeting

Creating a Meeting

  1. Log into your scarlet mail account at http://mail.scarletmail.rutgers.edu/ with your netID and password
  2. Click on the Google Apps icon in the upper right
  3. Select Calendar from the list of apps
  4. Click on the date you want to schedule the meeting
  5. Enter a Meeting Name in the Add Title field
  6. Select the start and end times
  7. Enter the email of the guests (Hit enter after each email, to add it to the list)

    Setting Up GoogleHangoutsMeeting 01

  8. Click Add Conferencing to create a Hangouts Meet link

    Setting Up GoogleHangoutsMeeting 02

    Setting Up GoogleHangoutsMeeting 02a




  9. Click Save
  10. Click Send

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  11. Click “Invite external guests” if prompted

    Setting Up GoogleHangoutsMeeting 04

 

Starting a Meeting

  1. Click the meeting link on your calendar
  2. Click Join Hangouts Meet

    Setting Up GoogleHangoutsMeeting 05

  3. Confirm that Google Meet can use your camera and mic when prompted
  4. Click the Present button
  5. On the Share your Screen popup
    • You can share your Entire Screen or an Application Window
    • Click Cancel if you prefer to wait to share your screen

      Setting Up GoogleHangoutsMeeting 06

  6. Click Present Now when ready

    Setting Up GoogleHangoutsMeeting 07

 

NOTE: The Presenter tools are located at the bottom.

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