Web Development Documentation

Copy and Paste Text from MS Word

If you paste content directly from Microsoft Word, it can cause formatting issues ranging from barely noticeable, to your entire page not displaying at all! However, it is possible to copy safely from Microsoft Word. It will save you time versus pasting it into Notepad (or somewhere else) to strip all of that formatting away before placing it in Joomla!.


Paste as Plain Text

Before you start, you can either create an article from the front end or the back end, or find an existing article to edit from the front end or the back end.

1. Copy the text from Word

2. To copy and paste text only, without any formatting, right click in the text box, then click the Paste as Plain Text button:

Paste as plain text

3. Type "Ctrl+V" to paste the text into the Paste As Plain Text popup window (see #1 below) and then click Insert in the lower right corner (see #2 below):

Paste as plain text popup window

4. Your text will be pasted into the article without any formatting. 

5. To save your changes and continue editing the article, click the Save button to the upper left: Save button

6. When you are done editing the article, click the Save & Close button to the upper left: Save & Close button

Paste with formatting

  • Copy the text from Word.
  • Click somewhere inside the text box of your article to select a place where the Word text will be pasted.
  • In the Article : Edit Article window, click the first Clipboard icon on the editing toolbar - see #1 below. (On older versions of the editor, there will be a single clipboard with a dropdown menu; select the first option, "Paste," from the dropdown menu).

    Paste button
  • Type "Ctrl+V" to paste the text into the Paste popup window (see #1 below).
  • The text will be pasted, but without Word formatting that can mess up your article.
  • Click Insert in the lower right corner (see #2 below):

    "Paste" popup window
  • To save your changes and continue editing the article, click the Save button to the upper left: Save button
  • When you are done editing the article, click the Save & Close button to the upper left: Save & Close button