"How To" Guides

Setting Up a Google Hangouts Meeting

Creating a Meeting

  1. Log into your scarlet mail account at http://mail.scarletmail.rutgers.edu/ with your netID and password
  2. Click on the Google Apps icon in the upper right
  3. Select Calendar from the list of apps
  4. Click on the date you want to schedule the meeting
  5. Enter a Meeting Name in the Add Title field
  6. Select the start and end times
  7. Enter the email of the guests (Hit enter after each email, to add it to the list)

    Setting Up GoogleHangoutsMeeting 01

  8. Click Add Conferencing to create a Hangouts Meet link

    Setting Up GoogleHangoutsMeeting 02

    Setting Up GoogleHangoutsMeeting 02a

  9. Click Save
  10. Click Send

    Setting Up GoogleHangoutsMeeting 03

  11. Click “Invite external guests” if prompted

    Setting Up GoogleHangoutsMeeting 04


Starting a Meeting

  1. Click the meeting link on your calendar
  2. Click Join Hangouts Meet

    Setting Up GoogleHangoutsMeeting 05

  3. Confirm that Google Meet can use your camera and mic when prompted
  4. Click the Present button
  5. On the Share your Screen popup
    • You can share your Entire Screen or an Application Window
    • Click Cancel if you prefer to wait to share your screen

      Setting Up GoogleHangoutsMeeting 06

  6. Click Present Now when ready

    Setting Up GoogleHangoutsMeeting 07


NOTE: The Presenter tools are located at the bottom.

Setting Up GoogleHangoutsMeeting 08

Recently Added

  • Clearing a Browser's Cache

    Computer MacOS Windows Phone or Tablet Android iOS
  • VPN Instructions

    These instructions apply specifically to installing and configuring a VPN client to connect to the Rutgers VPN.  For more help getting connected from an off-campus location, refer to the Working Remotely guides.

    More information may be found on

  • Virtual Computer Labs Access and Info

    The Office of Information Technology (OIT) is pleased to announce a new service for the Rutgers community: Virtual Computer Labs. Students, faculty and staff can now utilize OIT computer lab PCs – and all Windows applications provided in the

  • Types of Page Samples

    If you would like to learn how to create a Landing Page please refer to Opening Page Options. This documentation goes over the different types of landing pages.

    Landing Page

    This page allows you to have a ‘landing page’ for multiple