Central Systems Support

If you have a form that includes many questions, and might scroll across pages, it is a good idea to create sections. Sections give the user the opportunity to focus on just the information that you are collecting for that specific section.

It is always a good suggestion to group like items together. This helps with usability and also you will be more likely to get fewer questions about the form.

A sample section could be for:

• Address information
• Student information
• Upload details

If your form is for a ‘quiz’, by adding sections you can no longer ‘shuffle’ the questions on your form.

Any ‘group’ that has more than 3 questions could be organized in a section, just to help usability of your form.

• Click on ‘add new’ +
• Select ‘Section’

Options in a Section

• Image
  • It’s possible to add an image to display at the top of a section
  

• Duplicate Section
  • If a section has multiple questions, it’s possible to duplicate an entire section for your form
  

• Move Section
  • It’s possible to easily move a section to another part of the form, this will mvoe the entire section and all questions associated with it.
  

More Documentation: https://support.microsoft.com/en-us/office/add-sections-to-your-survey-or-questionnaire-c6578df5-0343-4629-8cf6-ab3bd87475ee

• Copy field
• Remove field (trash)
• Resequence (up and down arrow)
• Add image
• Drag
• Required / Not required
• Restrictions
  • Number
  • Text
  • Length
  • Email
  • URL
• Long Answer (for text fields)

It is possible to share your form with a group. The advantage is then members of the group can easily view results and edit the form.

When ceating your form, view my forms, click on the upper right corner, and select MORE OPTIONS --> MOVE TO A GROUP, then the GROUP has full access to the form

More Documentation: https://support.microsoft.com/en-us/office/move-your-form-to-a-group-921a6361-a4e5-44ea-bce9-c4ed63aa54b

How to view data from a form that was completed.
Once responses exist, you can click on VIEW RESPONSES

It is possible to view responses in the dashboard or in Excel (online) or on your desktop.

Suggested: click on Open results in EXCEL (not the dropdown), then you can see the updated data all of the time since it is an online format.
The results can be shared with people, you can manage access, and you can get a link for this file. This way multiple people can view the results and use them.

More Documentation: https://support.microsoft.com/en-us/office/how-do-i-export-my-form-responses-fb0aee53-0fd9-43bf-9c48-af081b6895d5

To send the form via outlook, or to include a link to it in your website. You need to get the FORM LINK

Select to COLLECT Responses (top Right side of Form)

Select to SHORTEN Link, and COPY LINK

This link can now be used to:

• Create a rutgers shortcut link: go.rutgers.edu
• Add a button to your website
• Send an email and include the link

More Documentation: https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845