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Visforms: Configuring a form to send email

This procedure describes how to configure a form to send submitted data via email using Visforms.  More detailed documentation on using Visforms can be found here.


Getting Started: Select a form

  • Log into the Joomla! administrator page for your web site
  • Click on Components > Visforms (see #1 below):

    ComponentsVisform

  • In the Forms Manager, click the name of the form you would like to enable email for.

Set up your options for result mail

  • Click on the Mail Options tab (see #1 below).

    MailOptionsVisforms

  • Make sure Yes is selected next to Email Result (see #1 below)

    MailResultOptions

  • Insert an email address next to Mail From Address (see #2 above). This is will be the sender of the result email. You can use your own email address or a departmental email address for this. You can also use "This email address is being protected from spambots. You need JavaScript enabled to view it." if nobody should reply to the email.
  • Insert the name you want to show up when the result email is sent in the box next to Mail From Name (see #3 above). This could be a person's name or the name of the form.
  • Insert the email address where you want to receive the results next to Mail To (see #4 above).
  • Now type what you would like the email subject to show up as next to Mail Subject (see #5 above) for example: Tour Request Form.
  • This is optional: If you would like to see some text before the results in the email, you can place that in the text area for Result Mail Text.
  • The settings below this can be left as they are:

    EmailResultSettings

Set up result page (submission confirmation)

  • Click the Result tab (see #1 below).
  • Under Text Result, enter a message to be displayed on the website after the form is submitted (for example, "Thank you for your submission!") (see #2 below).

    Result page

Set up your options for recipient mail

  • Make sure Yes is selected next to Email Receipt (see #1 below).

    VMailReceiptOptions
  • Enter the subject you want the recipient to see next to Email Receipt Subject (see #2 above) e.g.: "Thank You For Submitting."
  • Enter the email address you want the recipient to get the message from next to Mail From Address (see #3 above). This could be the same email you used to receive the results of the form, a departmental email address, or "This email address is being protected from spambots. You need JavaScript enabled to view it." if nobody should reply to the email.
  • Enter the name you want the recipient to receive the email from next to Mail From Name (see #4 above). This could be the name of the form or organization.
  • Input the text of the email in the text area next to Email Receipt Text (see #5 above). A simple thank you message or form recieved will work for this.
  • Leave the following settings the same (see image below).

    EmailReceiptSettings
  • Now click Save & Close at the top: joomla3 save-and-close button

What's next?

If needed, you can configure your form to save information to a database.  It's also a good idea to set up a ReCaptcha to prevent the form from being used for spam.

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